Manage Theater P ersonnel - PowerPoint Presentation

Slide1

Manage Theater

Personnel Information ManagementJanuary 2015

S

enior

L

eader

T

raining

D

ivisionAdjutant General School

HR Plans and Operations CourseSlide2

Terminal Learning Objective

Action: Manage Theater Personnel Information Management (PIM)Conditions: Given classroom discussion and FM 1-0, HR Support

Standards: Score 70% or higher on a knowledge based performance test that includes the following learning activities:

Communicate PIM doctrine Define PIM relationship to other HR Core Competencies and HR Key Functions

Correlate SRC 12 organizational PIM responsibilities

Identify primary Theater Enabling Systems used or monitored by SRC 12 unitsSlide3

Personnel Information Management

Core Competency: Man the ForceOverview PIM Doctrine SRC 12 Organizational Responsibilities

Theater Enabling Systems

References FM 1-0, HR Support, Chapter 3, Section V

AR 600-8-104, Military Personnel Information Management/RecordsSlide4

PIM / PA-SR / PRM Relationships

Interrelated and Interdependent

PIM

supports the execution of

all

HR Core Competencies

Theater

APOD

HRSC

Management

of DTAS (PA)

ASCC G-1Management of JPERSTAT (SR)TG PA TeamPRM

READINESS

S-1

X

S-1

I I

PA

MAINTENANCE

of DTAS / eMILPO

PA

CAPTURE

into DTAS

HRC

COPS

SRC-12

OPERATIONS

G-1 / S-1

OPERATIONS

P I M

DTAS / eMILPO

PA SR

DTAS / eMILPO

SR to G-1

(JPERSTAT)

PRM coordination

w/ G-1 Oversight

5Slide5

PIM

Goal

is to ensure timely and accurate personnel data on Soldiers and civilians for commanders and other decision makers that affect other HR core competencies.

Commanders at all levels depend on

accurate

and

timely troop strength and accountability information during the planning process and overseas contingency operations.

Collect

Process

Store

Display

Disseminate

eMILPO

EDAS

TPS

TOPMIS

PIM

DTAS

DCIPS

COPS

MEDPROS

RLAS

RCAS

Proponent

= Army G-1

Supports the execution

of all HR

Core Competencies

Objective

is to collect, process, store, display and disseminate critical information about Soldiers, DoD Civilians, units, and other personnel as directed.

INFO

HR Core

CompetenciesSlide6

Manage

personnel information on assigned/attached personnel Provide PIM technical guidance to HROB, G-1s, and BDE/STB S-1s Publish implementing instructions for personnel policies and programs

HRSC

PIM Responsibilities

Manage Theater:

Personnel Accountability Access to systems

Establish and maintain ASCC personnel databaseSlide7

HRSC

DTAS ResponsibilitiesManage User:

Access Roles Permissions

Unit hierarchy

Reconcile

When DTAS

Other HR automated databases and systemsSlide8

Theater Enabling Systems

HR Systems Architecture OverviewSRC 12 Theater Enabling SystemsMission Essential Enabling Systems

Deployed Theater Accountability SoftwareDefense Casualty Information Processing System

Tactical Personnel SystemElectronic Military Personnel Office

Very Small Aperture TerminalSlide9

9

HR Systems Architecture

TAPDB-AE

ITAPDB

TAPDB-R

TAPDB-G

DMDC

DEERS

RLAS

(TPU)

MPDV2

DJMS

MIRS

SIDP

ERS-

NG

SIDP

ERS-

NG

SIDP

ERS-

NG

SIDP

ERS-

NG

ARIS

FCP

TAPDB-AO

ATRRS

TOPMIS I

TOPMIS II

EDAS

COPS

DEERS

DTAS

RLAS

(TPU)

(PERSTEMPO)

AORS

(IRR)

(PERSTEMPO)

ISM-

Modernized

FMSWeb

RECBASS

TC-AIMS

HRC-I

(Board

ERB)

E-MILPO

COOP

eMILPO

DARTS

TMDS

(NIPRNET)

AFCOS

(ARNG)

(PERSTEMPO)

TMDS

(SIPRNET)

RC Soldier

Data

(From ITAPDB)

PERSTEMPO

Counts Data

(To ITAPDB)

ODSE

(USMC)

DCAPES

(USAF)

DMDC

(PERSTEM

PO)

MBIS

BCS3

Keystone

RETAIN

SPOT

JPD

(Contains

data from

DMDC,

ITAPDB

TPS

INPROC

OUTPROC

TRANSPROC

EDMIS

PERSTEMPO

Data

PARRTS

TRAC2ES

MODS

MEDPROS

Physical Data

MEBITS

PDCAPS

CRSC

AW2

AW2

WWAS

My93

VIMS

15Slide10

SRC 12 Theater Enabling Systems

*ADDITIONAL SYSTEMS THAT YOU MAY EMPLOY / MONITOR The Automated Military Postal System (AMPS) Battle Command Sustainment Support System (BCS3) Force Management System Web Site (

FMSWeb) Force Requirements Enhanced Database (FRED)

Global Air Transportation Execution System (GATES) Global Force Management Allocation Plan (GFMAP)

Global Transportation Network (GTN) Gateway Tracking System (GTS)

Joint Asset Movement Management System (JAMMS)

Joint Operation Planning and Execution System (JOPES) Single Mobility System (SMS)

Synchronized Pre-deployment and Operational Tracker (SPOT) Theater Force Tracker (TFT)

MISSION ESSENTIAL ENABLING SYSTEMS

Deployed Theater Accountability System (DTAS)

Defense Casualty Information Processing System (DCIPS) Tactical Personnel System (TPS)

Electronic Military Personnel Office (eMILPO) Very Small Aperture Terminal (VSAT)

*Click here for additional information on each of these systemsSlide11

11

11

Deployed Theater

Accountability System (DTAS)

All components

Army standard for deployed accountability

Builds the deployed theater database

Near real-time visibility at all echelons for military and civilian personnel by name, unit, location, duty status, and time

Extracts data from eMILPO and Theater Medical Data StoreSIPRNET web enabled

Proponent:

TAG, HRC

PA/SR, PIM, enabling systemSlide12

Defense Casualty Information

Processing System-Forward All components and Services Software generates standardized reports in the field Sent via email to casualty offices – final destination the Casualty Memorial Affairs Operations Center (CMAOC)

Stores info locally on the computer when email / internet unavailable

DCIPS-CF

Casualty, PIM enabling system

Proponent:

TAG

, HRC

CMAOCSlide13

Tactical Personnel System

(TPS)All componentsReal-world, mobile, rapid deployment systemCreates manifests and Task Force organizations

Stand alone program which downloads data from Real-Time Automated Personnel Identification System (RAPIDS), Common Access Card (CAC), and iTAPDB file (from HRC) Feeds DTAS

Proponent:

TAG, HRC

PA / SR

, PIM,

enabling systemSlide14

eMILPO

Active component - utilized by Reserve / Guard when mobilized Army’s personnel accountability system of record Web based via NIPRNET

Provides visibility of location and skills of Soldiers (prints ERBs) Update Soldier Status (AWOL, PDY, etc.)

Update Soldier Records DD 93 / SGLV Updates

Personnel Actions (Awards, Promotions) Query (DATASTORE)

PERSTEMPO

https://

emilpo.ahrs.army.mil

Proponent:TAG, HRC

EMILPO

DTAS

FEEDS

TAPDBDARTSSlide15

Very Small Aperture Terminal

(VSAT) All components A satellite communications system designed to provide worldwide data and voice communications connectivity

Fielded under Personnel Services Delivery Redesign (PSDR)/HR transformation Provides “reach back” communications to .mil websites - NIPR only

Proponent:

TAG, HRC

PA/SR

, PRM, PIM, EPS, casualty enabling systemSlide16

DEERS is a database that allows personnel information to be tracked and stored.

RAPIDS is the application used for accessing the DEERS database in order to update beneficiary information and create ID cards.

RAPIDS pulls personnel data from the DEERS database. Users must save to DEERS to issue ID cards.

DEERS / RAPIDS

Theater Challenges

DEERS

=

Defense Eligibility Enrollment Reporting System

RAPIDS

= Real-Time Automated Personnel Identification System

Bandwidth/timeout issues

Firewalls Hardware durability Help Desk Response Time Cardstock threshold Online training certification Civilian/contractor support Replacement equipment/partsSlide17

Check on Learning

What specific DTAS responsibilities does the HRSC have in-theater?Manage user access, roles, permissions and unit hierarchy; reconcile differences between DTAS and other HR automated

databasesWhat are the HRSC’s theater PIM responsibilities?

Manage Personnel Accountability; access to systems; establish and maintain ASCC personnel database; manage personnel information on assigned/attached personnel; provide PIM technical guidance to HROB, G-1s, and BDE/STB S-1s; publish implementing instructions for personnel policies and programsSlide18

Summary

PIM Doctrine SRC 12 Organizational Responsibilities Theater HR SystemsSlide19

Terminal Learning Objective

Action: Manage Theater Personnel Information Management (PIM)Conditions: Given classroom discussion and access to FM 1-0, HR Support

Standards: Score 70% or higher on a knowledge based performance test that includes the following learning activities:

Communicate PIM doctrine Define PIM relationship to other HR Core

Competencies and HR Key FunctionsCorrelate SRC 12 organizational PIM responsibilities

Identify primary Theater Enabling

Systems used or monitored by SRC 12 unitsSlide20

Additional PIM reference Slides

for students Not used during classroom

instruction

Personnel Information ManagementSlide21

Enabling

Systems IntroductionUNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO

“Enabling Systems” are now a way of life. Referred to as

“operating subsets of an overall Knowledge Management (KM) program,”

HR and HR-related enabling systems are intended to ensure our land forces can maintain and prolong operations until successful mission accomplishment is achieved

Expressed in the “

Army Knowledge Vision,” the intent of Army KM is to “provide a transformed Army, with agile capabilities and adaptive processes, powered by world class network-centric (net-centric) access to knowledge and systems and services that are interoperable with the Joint environment”

Slide22

Enabling

Systems Introduction (cont’d)UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO

To remain relevant to the Future Force, the HR professional must continue to embrace the new KM and Net-centric culture - as future military operations will be conducted in a different and changing operational environment – an environment that is powered by enabling systems…and

successful application and use of these enabling systems will enhance HR decision dominance

The following slides present brief explanations of Enabling Systems that have been found to provide HR professionals with the ability to meet changing requirements on short notice; rapidly sustain efforts to meet changing circumstances over time; provide the right HR support in the right place at the right time, and enhance the HR decision-making ability to

see and forecast HR operational requirements while operating under conditions of uncertainty in an era of persistent conflict .

Slide23

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

ACDC

Army Civilian Data Center

. A central site of HQDA enabling systems and applications generally utilized by Civilian Personnel Operations Center (CPOC) and Civilian Personnel Advisory Center (CPAC) practitioners that are located at select areas in CONUS and OCONUS. Included are the Army Civilian Personnel System (ACPERS), RESUMIX, and Vacancy Announcement Builder (VAB) application systems and others. Military AG, supervisors, and select S1’s may be required to utilize these enabling systems. Account access approvals are required and can be obtained at this URL:

http://www.chra.army.mil/hr_accounts.htm

Army Civilian Human Resources Agency (CHRA)

(410) 306-1728

or

DSN 458-1728   

AMPS

The Automated Military Postal System.

Connects Military Post Offices (MPOs) and other Military Postal activities around the world directly to the Military Postal Service Agency (MPSA) in Alexandria, VA via the World Wide Web. Instead of relying on telephone messages, e-mails, or other secondhand communication methods, AMPS users can view the information about their MPOs on their own desktops. When changes or corrections must be made, users can update the information themselves. With AMPS, the process of opening a new MPO can be handled within a considerably smaller amount of time than it has taken in the past.

http://amps.mpsa.mil/login.htm

MPSA

703-325-0413 / DSN 312-221-0413

AST

ARFORGEN Synchronization Tool.

The Army Campaign Plan (ACP) 2009 (page F-35) directed FORSCOM to develop and maintain the AST to support ARFORGEN information requirements and integrate Army automation systems. AST will be the Army means of injection into the Joint Force Generation Planning Automation Initiative termed the “Joint Capability Requirements Manager (JCRM). AST provides one-stop consolidation of validated requirements and sourcing solutions depicted over time for Army conventional forces worldwide. See FORSCOM MSG (DTG 091657ZJAN09) . Online AST training videos and system access is available on SIPRNET at :

http://fcspse.force1.army.smil.mil/sites/g357/arforgen/default.aspx

FORSCOM

Mr. Fred Rawcliffe or Mr. Rick Johnson

(404) 464-7475/7643

DSN: 312-367-7475 /7643

Enabling

Systems (66)

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide24

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

ATIA

Army Training Information Architecture.

A

collection of nine automated information systems, commonly referred to as the ATIA-Migrated (ATIA-M). ATIA-M provides an integrated, interoperable training information automation infrastructure with six user configurations. Army Training Information Management Program (ATIMP) was the Army's former management infrastructure for training information. Integrates 20+ stove-piped training and training support automated information systems that lacked common standards for hardware, software, and communications into core user configurations. Combines training and doctrine development, training management, and training storage and delivery applications into an integrated, interoperable training information automation infrastructure. Includes access to doctrine and other library material. Available at:

http://www.adtdl.army.mil/

On-line with CAC

N/A

ATRRS

Army Training Requirements and Resources System.

Department of the Army Management Information System of record for managing student input to training. System establishes training requirements, determines training programs, manages class schedules, allocates class quotas, makes seat reservations, and records student attendance and supports numerous HQDA processes to include the Structure Manning Decision Review (SMDR). Also links to ATRRS Student Center. Available at:

https://www.atrrs.army.mil/info/atrrsinfo.asp

On-line with CAC

DSN:

(312) 223-2060/3625 Commercial:

(703) 693-XXXX

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide25

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

BCS3

Battle Command Sustainment Support System.

Enables war fighters to target, access, scale and tailor logistics and eMILPO information to near real time. It provides a more effective and more efficient means to gather and integrate assets and in-transit information to manage distribution, deployment and sustainment missions.

Https://bcs3.army.mil

Use Website Provided

703-703-2800

757-369-0208

CAMALS

Consolidated Air Massing and Labeling Scheme.

Implements USCENTCOM Regulation 25-102.

CAMALS massing

scheme implements mail procedures requirements for intra-theater mail massing and labeling instructions for all postal activities in Southwest Asia, Central Asia, and the Horn of Africa. The concept employs a maximum number of direct pouches based on volumes with strict adherence to massing points. While the quantity may seem small to some large volume operations, the direct pouch or massing concept is necessary to reduce handling and, ultimately, mail transit times. It places pouching/labeling requirements at the mail origin MPO versus an in-transit point which is consistent with USPS directives and policy. USAFCENT provides updates to all locations and their serving headquarters via e-mail. CAMALS procedures ensure pouching, labeling, and routing of INTRA-THEATER mail is compatible with the worldwide mail transportation network. Contact 1

st

TSC Postal Operations Division (POD) or the US Air Force at Shaw, AFB.

No URL.

USCENTCOM and the USAF

1

st

TSC POD:

312-430-6064

USAF:

(803) 895-8080/9020

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide26

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

CIVTRACKS

Civilian Tracking System.

Primarily designed to capture data on DA civilians, CIVTRACKS is capable of capturing data on all civilians. CIVTRACKS can assist tactical commanders in identifying all civilian personnel within the AO to includes data on contractors, Red Cross, AAFES, and other DoD component personnel. CIVTRACKS is a web-based system that allows anyone with knowledge of the deployment and who has access to the internet to enter data on deployed civilians. Ideally, data should be input from five different sources, the deployed civilian, deployed civilian's organization (supervisor or timekeeper), MACOM, the CONUS Replacement Center/Individual Deployment Site and the commander of the deployed site. The deployed employee has ultimate responsibility for ensuring that data is input. Rarely updated.

No URL

CPOL online

N/A

COPS

Common Operating Picture Synchronizer.

An Active Component (AC) web based (via NIPRNET) system. COPS provides common operating picture between strength managers, HRC and brigades and is a read-only system. It provides users the capability to view strength information by MACOM, UIC, DML, and DMSL which drill down to GR, MOS, and ASI/SQI.

https://www.hrc.army.mil

HRC

703-325-0413

DSN: 312-221-0413

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide27

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

DAMPS-A

DAMPS-U

DAMPS-S

Department of the Army Mobilization Processing Systems.

Application suites/engines for workflow, decision support, document management and ad hoc reporting.   DAMPS-S and DAMPS-U are currently in use by the Department of the Army for tracking the mobilization process of US Army Reserve and Army National Guard units and individuals. DAMPS-U and S are NIPR/SIPR accessible. DAMPS-A is an unclassified web application developed by G-3/5/7, DAMO-ODM, to initiate, track, and approve reserve component (RC) volunteer packet requests for contingency active duty for operational support (CO-ADOS) tours. DAMPS-A allows RC soldiers and force requestors to submit packets on-line. Information is digitally extracted from authoritative databases to complete required data personnel fields then submitted electronically for command endorsement. Endorsed requests are then transferred into DAMPS-S for HQDA approval.

https://mobcop.army.mil/conusa/default.aspx

Website

N/A

DAPMIS

Department of the Army Photo Management Information System.

The official Web based (NIPRNET) HQDA repository for electronic HQDA official Soldier photos.

You can log onto the DAPMIS application via your AKO account by:

clicking on the DA Photo link, or

clicking on DAPMIS icon on the bottom of the HRC homepage, or

clicking on the DA photo DAPMIS link on the EREC homepage

Need a HQDA photo but not sure where to get one? Use this URL to find an authorized location:

https://vifp.afis.osd.mil/VIFP_Menu.cfm

HRC

DSN 221-0303/400/2519

DARTS

Deployment and Reconstitution Tracking Software.

Provides an automated, standardized means to validate individual/unit readiness posture, certify military, and non-military personnel for deployment and further automate the regulatory requirements of United States Army Forces Command (FORSCOM) Regulation 500-3-3, Reserve Component Unit Commander’s Handbook (RCUCH). P

rovides commanders visibility of unit preparations for deployment and return to home station from a deployment.

USARC or

Mobilization Station

Unit specific

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide28

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

DCAPES*

Deliberate Crisis Action Planning and Execution Segments (DCAPES) system.

A US Air

Force system designed to operate on SIPRNET not generally available to other Services for use. Not originally designed for strength reporting, system is used by USAF PERSCOs to scan and report movement of USAF personnel. Current version is web-based and on-line with near real-time updates.

No URL.

USAF

Commercial: (210) 565-2770

DSN: 312-665-2770 312-665-2246

DCIPS-CR DCIPS-CF

Defense Casualty Information Processing System Casualty Reporting (CR) – and Defense Casualty Information Processing System – Casualty Forward (CF) systems .

Automated systems used to record and report casualty data. CR system is used primarily in CONUS and CF when deployed. These systems are employed by HR units performing casualty reporting missions and are capable of producing automated casualty reports. DCIPS-CR system access is available at:

https://www.us.army.mil/suite/kc/6566830

DCIPS-CF system access is available at:

https://dcs.army.mil

Army DCIPS

DSN 221-1849

Commercial:

(703) 325-1849

DFAS

Defense Finance and Accounting Service.

The DFAS is established as an Agency of the Department of Defense under the direction, authority, and control of the Comptroller of the Department of Defense and provides finance and accounting services for the DoD Components and other Federal Departments, Agencies and Activities. URL:

http://www.dfas.mil/

N/A

N/A

DMDC-DRS

Defense Manpower Data Center - Data Request System (DRS).

DMDC m

aintains the largest archive of personnel, manpower, and training data in the Department of Defense. DMDC enabling systems include the DoD Occupational Data Base (DODB); Forces and Readiness Management Information System (FORMIS); Information Delivery System (IDS); the System for Training and Readiness Tracking (STRT), and the UICSS system. Requires registration. URL:

https://www.dmdc.osd.mil/

DMDC on-line

Email:

drs.helpdesk@osd.pentagon.mil

Enabling

Systems:

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide29

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

DRRS-A

Defense Readiness Reporting System – Army.

A SIPRNET-based next generation Force Readiness and Force Projection system being implemented in phases that will centralize and replace legacy ASORTS, AMOPES and other unit status, readiness and operations systems. DRRS-A feeds USR data to DRRS-OSD and continued interface with ASORTS, GSORTS, JOPES and NGB will continue until all interfaces are complete. Available at:

https://www.drssa.hqda.army.smil.mil/

DRRS-A Help Desk

c4isr@support.us.army.mil

or 877-839-0813

DTAS

Deployed Theater Accountability Software .

A SIPRNET web enabled Army standard system for deployed accountability that builds the deployed theater database and contains extract data from eMILPO and the Joint Patient Tracking System (JPTS). Provides commanders a standardized software tool and database for tracking and reporting duty status of all deployed personnel by Name, SSN, Unit Location, and day.

No URL.

COCOM

Specific

COCOM Specific

ECOP

Equipment Common Operating Picture.

A

web-based application that provides current policy information, libraries of approved equipment lists and a means to request critical equipment all in one tool.  Commanders, operations officers and logisticians can access the application on the classified Internet (SIRNET) to review MTOEs, Mission Essential Equipment Lists and initiate Operational Needs Statement requests for special equipment not on their MTOE or an approved MEEL. 

https://www.ecop.army.smil.mil

HQDA

Web URL

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide30

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

EDARRT

Enterprise Data Analysis Reconciliation & Reporting Tool.

A Web based (NIPRNET)

tool designed to give HRC personnel managers the capability to view Active, Guard, and Reserve officer and enlisted personnel information. EDARRT allows personnel managers to view reports against numerous data sources i.e. TAPDB-Reserve, TAPDB-Active, EMILPO, DFAS, DEERS, and MHO.

https://www.hrc.army.mil/site/edarrt/index.htm

HRC

E-darrt@conus.army.mil

or

314-592-0000 ext 21020

EDAS

Enlisted Distribution Assignment System.

EDAS is a system that allows HR to create and monitor enlisted requisitions. Authorized users can read or query data on Soldiers assigned to their commands and incoming personnel.

HRC

DSN 221-5125/31/32

eMILPO

Electronic Military Personnel Office .

Provides reliable, timely, and efficient method of managing strength accountability and performing personnel actions; to include visibility of location and skills, Soldier status, DD 93/SGLV updates, personnel actions; PERSTEMPO and QUERY (datastore) functions.

ttps://emilpo.ahrs.army.mil

Use Website Provided

DSN 314-379-9615/01/09

E-TOPMIS

Total Officer Personnel Management Information System.

Real-time, interactive Web based system that supports officer management. Allows viewing/printing of RFOs, ORBs, and related personal data; officer strength reports, and enables officer record updates to TAPDB-AO. E-TOPMIS i

s provided as a restricted service by the U.S. Army Human Resources Command and is intended to be used by DoD personnel for viewing and retrieving information only.

https://www.topmis.hoffman.army.mil

HRC

DSN 221-5125/31/32

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide31

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

FAAST

Force And Asset Search Tool.

This system provides near “real time" asset visibility, can be used from anywhere an Internet connection is available, provides capability to filter and view data by designated Task Force and/or specific operation, and is capable of supporting Joint Operations. Bottom line; it provides asset managers with a "

One Stop

" system that furnishes "

Asset Visibility

" and "

Equipment Management

" capabilities. https://www.faast.army.mil/

AMC

FCG

Foreign Clearance Guide

. The DoD FCG provides necessary information for aircraft international mission planning and execution, personnel travel to foreign countries, as well as general information on foreign locations. Since the DoD FCG is directive in nature for all DoD and DoD-sponsored travel abroad, travelers must ensure they comply with the FCG information. Available at this link:

https://www.fcg.pentagon.mil/

USAF

fcg@pentagon.af.mil

FMSWeb

Force Management System Web Site.

FMSWeb is the official repository for Army (NIPRNET, CAC access) decisions on mission, organizational structure, personnel and equipment requirements and authorizations for Army units and Army elements of joint organizations for the current year through the first program year. FMSWeb maintains HQDA approved authorization documents (MTOE, TDA, and CTA) and staffing documents for review and coordination with Commands/Installations/units.

https://webtaads.belvoir.army

CAC enabled, online registration required

Belv-taads-help@conus.army.mil

FRED

Force Requirements Enhanced Database.

Historical Database for mobilized units. It is the systems by which all CENTCOM Units Request for Forces (URFs) are submitted, reviewed, approved/disapproved/deleted and sourced. It provides the sourced unit's mission statement, capabilities, LAD,BOG,UIC, PAX and location. (

https://hqsweb01.centcom.smil/FRED

Must have AKO-S or SWA SMIL e-mail account to register

DSN

312-651-1827

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide32

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

GATES

Global Air Transportation Execution System.

An

Air Mobility Command (AMC) aerial port operations and management information system designed to support automated cargo and passenger processing, the reporting of in-transit visibility data to the Global Transportation Network (GTN), and provides the billing to Air Mobility command's financial management directorate. A peripheral system to US Army personnel accountability systems and one of several systems managed under the Gates

Enterprise Management System (GEMS) of systems.

GATES does

NOT

allow read-only rights; thus the reason the USAF limits access. No URL.

AMC

(312) 779-8174

GFMAP

Global Force Management Allocation Plan(s).

A Joint Staff (J33/DDRO) managed Web based (SIPRNET) capability to align force apportionment , assignment, and allocation methodologies in support of the National Defense Strategy (NDS) and joint force availability requirements for COCOMs. GFMAP provides comprehensive insights into the global availability of the U.S. military forces/capabilities and provide senior decision makers a process to quickly and accurately assess the impact and risk of proposed changes in forces/and capability assignment, apportionment, and allocation.

http://www.jfcom.smil.mil/J3/J33

SIPRNET URL

(703) 695-2926 or

DSN 312-225-2926

GTN

Global Transportation Network.

Designated Department of Defense (DoD) in-transit visibility system. Provides customers with the ability to track the identity, status, and location of DoD units and non-unit cargo, passengers, patients, forces, and military and commercial airlift, sealift, and surface assets from origin to destination across the range of military operations.

Https://www.gtn.transcom.smil.mil

TRANSCOM

DSN:576-6836/1-877-906-0246

GTS

Gateway Tracking System.

The Theater Gateway (TG) in the USCENTCOM AOR utilizes a local Oracle Software Database, known as the GTS, to maintain visibility of PAX transiting theater. GTS is a stand alone database but is scheduled to be converted to a GTS web based application in FY 10.

No URL.

Theater Gateway

Kuwait

DSN: 318-442-0272

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide33

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

HRC Master Acronym List

HRC Master Acronym List.

A HRC listing of acronyms used in the Department of the Army. Compliments, but does not replace, Joint Publication (JP) 1-02, Department of Defense Dictionary of Military and Associated Terms.

The HRC Master Acronym List is available at:

https://www.hrc.army.mil/site/download/HRC-MasterAcronymList.pdf

Joint Publication 1-02 (and other Joint Publications) is available at:

http://www.dtic.mil/doctrine/

Web-based

Web URL

HTS

Human Terrain System.

Web-based SIPR portal designed to provide decision-makers with operationally relevant socio-cultural knowledge of Iraq and Afghanistan in order to improve culturally astute decision-making and enhance operational effectiveness. URL:

http://army.daiis.mi.army.smil.mil/org/hts/default.aspx

Web-based

HTS Program Office (703) 706-2430

HIMS

Human Resources Identity Management System.

Mobilization Station (MS) Personnel Accountability Sections (PAS) will establish a RC HR Unit/Section HIMS account NLT arrival date of an HR unit to a MS. The enduring principles of FM 1-0 guides the necessity for the RC HR Unit/Section to have full HR systems access to support the total Army. HIMS is an automated system for requesting security access to the disparate information technology (IT) systems administered by AHRC (I.E. TOPMIS, EDAS, COPS, ETC).

Mobilization Station (MS) PASS

IT Division PERSINSD

IPPS

(previously DIMHRS)

The Defense Integrated Military Human Resource System.

As of

20 August 2009, the DepSecDef approved the Services to build-out their own personnel and pay systems using the DIMHRS core investment in accordance with the OSD(ATL) business case analysis. The DoD Business Transformation Agency (see DoDD 5105.80) will transition the program to the Services. The replacement Army system is termed the

Army Integrated Personnel Pay System (IPPS).

URL:

https://www.hrc.army.mil/site/ArmyDIMHRS/index.html

DoD BTA

Email

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide34

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

ITAPDB

Integrated Total Army Personnel Database.

This site shows how the Army's four critical personnel databases, Active, National Guard, Army Reserve and DA Civilians, are consolidated into one data warehouse in order to provide a common view for all Army users.

https://itapdb.hoffman.army.mil/Default.asp

Use Website Provided

DSN

312-221-0770

ITRS

Individual Training and Readiness System.

An online data access tool for the US Army Reserve DCS G3 community that links multiple Active Army and Army Reserve systems of record into a single source. Displays Personnel Readiness, DMOSQ, Professional Development, and Recruiting/Retention data. Data is utilized for Battle Focus Readiness Reviews. It is a “live data” system, updated weekly. Data flows from unit RLAS to Command RLAS, to TAPDB-R RLAS to ITRS with simultaneous feeds from “other systems of record” like USAR Forces Files (MTOE, TDA, etc.). Accessible at:

https://esaiwr.usar.army.mil/akoeitrr/

Online with CAC

Commercial:

800-557-4737

IWRS

Interactive Web Response System.

A Web based (NIPRNET) system that

allows visibility of evaluation administrative information for NCOER & OER once received at HRC using a variety of report formats. AER may or may not appear in these reports. Additional links take you to different reports to include an

online (and downloadable)

User's Guide that

explains each report.

https://www.hrc.army.mil/iws/?page_id=12250

HQDA

Web URL

JAMMS

Joint Asset Movement Management System.

Stand alone automation system designed to capture movement and location information about operating forces, USG employees, and contractors in specified theaters of operation at DFACs and other transit locations. JAMMS has no direct connectivity to local area networks or servers. Consists of a laptop computer, bar code (CAC card) scanner and ancillary equipment.

No URL.

Mandated use per 2009 NDAA , Section 861

DSN 318-442-0123 or 318-431-2057

JOPES

Joint Operation Planning and Execution System.

The integrated joint command and control system used to develop situational awareness, support military operational planning, execution, and monitoring activities for both conventional and nuclear situations. Requires SIPR connectivity.

Secure user - website provided

COCOM specific

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide35

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

MEDPROS

Medical Protection System.

System tr

acks all immunization, medical readiness, and deployability data for all Active and Reserve components of the Army as well as DA Civilians, contractors and others. It is a powerful tool allowing the chain of command to determine the medical and dental readiness of individuals, units, and task forces. Commander’s and Medical leaders at various echelons are responsible for the use and implementation of MEDPROS to measure their unit/individual medical readiness status. The comprehensive Medical Readiness data includes all medical and dental readiness requirements IAW AR 600-8-101. They include immunizations, permanent physical profiles/duty limitations, eyeglasses/inserts, blood type, medical warning tags, personal deployment meds, pregnancy screening, DNA, HIV and dental status among other data elements. Some data is automatically captured from central Army source systems such as TAPDB or medical systems such as the Armed Forces Institute of Pathology (AFIP), the U.S. Army Medical Surveillance Activity (USAMSA), the Corporate Dental Application (CDA) (Compo 1 only) and the Defense Eligibility and Enrollment Reporting System (DEERS). Other data is manually into MEDPROS mainframe or the Remote Information Data Entry System (RIDES) applications. This data may also be posted into the new MEDPROS Web Data Entry (MWDE) module at some Power Projection Platforms (PPPs) and Power Support Platforms (PSPs).

https://apps.mods.army.mil/MEDPROS/Secured/

Online with CAC

Commercial: 703-681-4976

or 1-888-849-4341 or email:

mods-help@asmr.com

MDIS

Mobilization Deployment Information System.

Used to Track Air Craft Personnel. It obtains information from FRED, JOPES, ASORTS, DAMPS and other systems and databases used to track mobilized units. It can track all units theater and updated regularly.

Https://mobcop.army.smil.mil/Mobcophome.aspx

Use Website Provided

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide36

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

MENS-E

Material Enterprise Non-Standard Equipment (MENS-E) database.

An authoritative AMC-sponsored database for NS-E that compliments the AMC Material Enterprise concept in support of the Rapid Equipping Force (REF) initiative. Available on SIPR in late 2010. Provides accountability/visibility of NS-E in theater to support drawdown efforts to include capability foe NS-E disposition instructions.

https://www.mens-e.army.mil

AMC

MODIS

Military Origin-Destination Information System.

Designed to measure the transit time of U.S. origin mail sent to U.S. military postal sites overseas and deployed ships. The system was created by the United States Postal Service (USPS), in cooperation with the Military Postal Service Agency (MPSA), as a cost-effective, labor saving method of combining data from different USPS information systems. Additional data is also obtained from the scanning of postal labels at overseas locations selected by MPSA. This collection of additional data is taken daily through the use of a laser scanner connected to a hand-held computer. The scanned data is then sent via a special MPSA (SALTS Lite) communications program to USPS for subsequent transit-time report generation.

Accessible thru AMPS.

AMPS

703-325-0413

or

DSN 312-221-0413

MOS Smartbook

Military Occupation Classification and Structure.

A web-based electronic version of DA Pam 611-21. The Smartbook

contains information on the classification of individuals by identifiers and classification of positions (duty position title, identifier(s) and grade in requirements and authorization documents). The Smartbook

implements the policy contained in AR 611-1. URL:

https://pamxxi.armyg1.army.mil/

or

https://smartbook.armyg1.pentagon.mil/default.aspx

HQDA G-1

703-645-9070

703-325-3278

703-329-2099

or

DSN 312-221-3278/2099

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide37

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

MPDV

Mobilization Planning Data Viewer.

MPDV provides a seamless interface across the information systems required to support mobilization as well as a system for creating and organizing information required to support Soldier readiness, unit mobilization readiness, logistics, mobilization execution, utilities/maintenance, and family readiness. MPDV provides ongoing support of mobilization activities for Army National Guard (ARNG) and United States Army Reserve (USAR) unit level users,

the Joint Forces Headquarters (JFHQ) and Regional Readiness Command (RRC) Family Readiness personnel. The MPDV community page established on Army

Knowledge Online (AKO) is a user group that provides application users with information that will answer operational and functional questions. It is accessible via

links within the MPDV application as well as though the Project Directorate (PD) RCAS/DTTP page on AKO.

No URL outside AKO.

MPDV PEO

NGB or USARC Readiness Managers

RCAS

Reserve Component Automation System.

RCAS

is a scalable, open-systems environment, automated information system that supports commanders with information needed for Reserve Component mobilization and day-to-day administrative operations. It is a sustaining base networked system of workstations, primarily employing commercial-off-the-shelf (COTS) (Microsoft Office® and Windows NT®, JetForms®, etc.) and government-off-the-shelf (GOTS) software applications (Unit Level Logistics System, Standard Property Book System-Redesigned, and Standard Installation/Division Personnel System Version 3, etc.) with frequent updates deployed in several increments. RCAS interfaces with numerous Standard Army Management Information Systems, and certain National Guard and Army Reserve designated standard systems.

No URL outside AKO.

USARC

NGB: (703) 607-7675

USAR: 1-877-777-6854

RLAS

Regional Level Application Software.

The RLAS is the system used by the Army Reserve for soldier personnel actions. RLAS consists of three functional areas: Personnel/Pay, Resource Management (RM), and Training. Training includes functions to plan, schedule, record and assess individual training and collective (unit) training. When deployed to SWA, only one primary and one alternate RLAS user will be granted per Army Reserve unit. Accessible at:

https://aramp.usar.army.mil

ARAG1 Kuwait

Unit specific

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide38

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

SABERS

*

System to Automate

the Benchmark Rate Structure.

SABERS

s

upports battle casualty estimates for field forces and allows select planners to project battle, disease, and non-battle injury (DNBI) casualty profiles appropriate to overall force and its nested elements in varied settings and time periods with both casualty rates and numbers by day or multi-day period, by type. Original system developed by RAND (1982) was called the Strategy Assessment System (RSAS) and was replaced by the Joint Integrated Contingency Model (JICM) in 1992 and eventually complimented by the Army with SABERS in the late 1990’s. JICM is used to simulate force-on-force operations and can be used to provide a set of casualty calculations that in turn is entered into level III requirements models like the Medical Analysis Tool (MAT) used to develop staffing requirements for level III medical treatment facilities (MTF).

No URL.

OSD

N/A

SMS

Soldier Management System

. See IWRS.

HRC

N/A

SMS

Single Mobility System.

A web-based computer system that provides visibility of air, sea, and land transportation assets and provides aggregated reporting of cargo and passenger movements. SMS does this by collecting plane, ship, and truck movement data from other computer systems such as GTN, CAMPS, GDSS, JALIS, DTTS, and ANGMU.

https://sms.transcom.mil/sms-perl/smswebstart.pl

USTRANSCOM

DSN 576-8021

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide39

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

SPA

Secure Personnel Accountability Module.

A

w

eb-based application on the SIPRNET network. The system features a dynamic interface providing the user with the capability to manage units, personnel and SPA Module users within the command hierarchy at any level. Users accounts are created by the individual commands, and based on the roles of the account granted, new users are able to obtain the system roles that will be specific to their task. Module is capable of conducting real time accountability of deployed service members and can store data for historic retrieval; manage and deliver required accountability taskings for the Office of the Secretary of Defense to include the Joint Personnel Strength Report (JPERSTAT) to include unit Personnel Status Report (PERSTAT)and Morning Reports; and can manage/deliver required accountability management of present combat strength for use by a USMC unit commander/staff. Proponent is the USMC manpower Information Systems Support Office – 11 (MISSO-11). Available at:

https://www.missa.manpower.usmc.mil/misso/display.aspx?ptype=11&id=229

USMC

MISSO-11

On-line

S1NET

S1 NET.

Part of the Battle Command Knowledge System (BCKS), the S1 NET is part of an Army-wide knowledge

management system supporting the flow of knowledge throughout the Human resources (HR) community. It is partnered with a network of over 40 professional

forums where HR professionals can share knowledge and ultimately become more efficient and effective in supporting our Army in an era of persistent conflict. The mission of the S1 NET is to support the wrafighter; provide relevant and timely information to professionals in the field; capture knowledge to improve decision making; and finding new methods for tapping the latest HR experiences and knowledge in the field. Available at

:

https://forums.bcks.army.mil/secure/CommunityBrowser.aspx?id=1

On-line at AKO with CAC

1-800-0+ S1NET

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide40

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

SPOT

Synchronized Pre-deployment

and

Operational Tracker.

The designated Joint

Enterprise Contractor Management and Accountability System to provide a central source of contingency contractor information and a summary of contract services IAW DoDI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces, dated 3 Oct 05. Company and Government Representatives are required to maintain by-name contractor accountability within SPOT. Used to create a deployable personnel strength automated files (Manifest).

https://spot.altess.army.mil/default.aspx

Use Website Provided

COCOM specific

TFT

Theater Force Tracker.

Provides a database of all units that are or have been deployed to theater. Infrequently updated. Available on secure SIPRNET.

https://www.armyc2apps.hqda.army.smil/TFT/

Registration Required

SUSNet

Sustainment Network.

SustainNet is one of the Army's primary tools for facilitating the exchange of knowledge between Logisticians within the Institutional and Operational Force. SustainNet is a Professional Forum, providing soldiers, DoD civilians, supporting contractors and other services/agencies with the ability to leverage expertise, share experiences, and participate in discussions within Communities of Practice and Virtual Teams. URL:

https://forums.bcks.army.mil/secure/communitybrowser.aspx?id=239599

On-line

N/A

TMDS

Theater Medical Data-Store System Applications.

Used to track the status and progress of patients and movement between hospitals.

https://tmds.tmip.osd.mil/tmds/reports.do

Theater

DSN 761-1659/61

TPS

Tactical Personnel System.

TPS provides the essential personnel functionality to support a commander’s tactical decision-making process. It also builds the deployed personnel database. This capability is critical for immediate and future operations. TPS facilitates the requirement for a smaller personnel footprint on the battlefield while maximizing human resource strength accountability to the tactical commander during operations where the unit is split to accommodate more than one mission at the same time.

Is used to create a deployable personnel strength automated file (Manifest).

https://www.hrc.army.mil/site/active/tagd/srdc/personnel_acct/tps/index.htm

Use Website Provided

COCOM specific

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide41

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

TRAC2ES

TRANSCOM Regulating and Command and Control Evacuation System.

Provides for inpatient visibility and captures those casualties not reported through normal channels.

Https://sg.usafe.af.mil/tpmrc/html/trac2es_page.htm

Use Website Provided

318-436-4182

TRICARE

Three Choices of Care.

T

he CRI project was one of the first to introduce managed care features to the previous DoD CHAMPUS program. Beneficiaries under CRI were offered three choices — a health maintenance organization-like option called CHAMPUS Prime; a preferred provider organization-like option called CHAMPUS Extra; and a standard CHAMPUS option. CRI evolved into what is now known as TRICARE. TRICARE is part of the Military Health System (MHS). URL is:

http://www.tricare.mil/

DEERS

N/A

TRAMS

Transient Reporting, Accountability, and Manifesting System.

Personnel Checkpoint Queries can be submitted to Personnel Assistance Points (PAP) operated at Atlanta and Dallas/Fort Worth. Queries give

users insight into locating personnel that are manifested through this system for R&R, Deployment and Redeployment, Emergency Leave, TDY and CONUS Replacement. Generally updates with 48 hours of wheels up from ATL or DFW. URL:

https://perscomnd04.army.mil/trams.nsf/SWIRN?SearchView&Query=lutz

HRC on-line

N/A

USARC Pubs and Forms

United States Army Reserve Publications and Forms.

URL:

https://esaiwr.usar.army.mil/akopubsforms

USARC on-line

VSAT/

CAISI

Very Small Aperture Terminal.

A

two-way satellite ground

station with a dish antenna

smaller than 3 meters. VSATs are most commonly used to transmit narrowband data (point of sale transactions such as credit card, polling or RFID data; or SCADA), or broadband data (for the provision of Satellite Internet access to remote locations, VoIP or video). VSATs are also used for transportable, on-the-move (utilizing phased array antennas) or mobile maritime communications. Includes CSS Automation Information

System Interface (CAISI)

.

No URL.

COCOM specific

COCOM specific

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUOSlide42

SYSTEM

DESCRIPTION

AUTHORIZER

CONTACT #

WAMS

Web Based Automated Messaging System.

A SIPRNET web based Army Operations Center (AOC) service that supports rapid retrieval of Defense Messaging Service (DMS) messages of interest to the Army Crisis Action Team (ACAT) and other interested remote users. Requires online user registration and is an embedded component of the Army C2 applications bundle of systems available at the link (APPLICATIONS) below. Includes DA SITREPS, MOB Info, MOB EXORDS, and Messages IN/OUT:

http://www.hqda.army.smil.mil/rainbow2005/site/3336/default.aspx

HQDA

Web URL

WEBS

Web Enabled Benefits System.

The single source for Army Reserve Tuition Assistance (TA) applications that pulls information from numerous external sites. While offering you the best option for applying, WEBS also protects your confidential information by requiring you to enter (or re-enter) your AKO ID and Password when necessary for security purposes.

https://rcms.ocar.army.pentagon.mil/Education/Unsecured/Login.aspx?ReturnUrl=%2feducation%2fDefault.aspx

CAC

N/A

WIAS

Worldwide Individual Augmentation System. WIAS is a web-based integrated information system that provides real-time visibility of and accountability for worldwide IA requirements as well as the deployment status of personnel assigned to those requirements throughout the augmentation life cycle. WIAS is used by supported and supporting commanders to record, manage, and track HQDA validated IA requirements. Use is restricted and access issued on a justified case-by-case basis. URL is:

https://wias.pentagon.mil/

HQDA, DAMO-ODO

Commercial: 703- 695-6734 DSN:

312- 225-6734

TSC SIPR

Sustainment Command (Theater) TSC G-1 SIPR Portal.

Based on the secure SIPRNet, this is the repository for all TSC G-1 master policies, SOPs, forms, EPS program references, on-going projects, and related HR information. SIPR URL is:

http://1tscportal.kuwait.swa.army.smil.mil/sections/staff_sections/g1/default.aspx

1

st

TSC

DSN 318-430-5968

Enabling

Systems

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO