1 Delegate Training Tricia Schepp 2 Understand the importance of the democratic process in the ongoing function of the council Know and understand the volunteer positions involved in the democratic process ID: 767675
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1 Delegate Training Tricia Schepp
2 Understand the importance of the democratic process in the ongoing function of the council Know and understand the volunteer positions involved in the democratic processLead Delegate and his/her designee will be able to train other delegates elected at the Service Unit level Today’s Objectives
3 Primary link between Girl Scout Community (Service Unit) and the leadership at the council Representative of membership in your CommunityVoting member at Annual Meeting What i s a Delegate?
4 You have an interest in the government and governance processYou are a current member of Girl Scouts You are at least 18 years oldYou are willing and able to attend an Open Membership Meeting and the Annual MeetingYou want to know more about your community and/or GSHNC Why Become a Delegate?
5 Delegates and a Lead Delegate are appointed by their Service Units. In order to qualify as a Delegate of her Service Unit, a person must be: A member of Girl ScoutsAt least 18 years oldReside in, or be involved through the Council with such Service Unit A person residing in one Service Unit and affiliated within another Service Unit may be a member of only one Service Unit within a single year How do I become a Delegate?
6 How the council is organized
7 How we work together
8 Attend and participate in Open Membership Meeting Attend Annual Meeting and vote on Board Slate and bylaws changes (if any) Communicate information from the Board or Directors and CEO to your Service UnitsAttend this delegate training (once every 3 years) What Does a Delegate Do?
9 Who is ultimately responsible for implementation of the strategic plan and operations of the council?
10 Angela Woods, CEO
11 Delegate Tally 2018 Annual Meeting
12 Delegates per Service Unit Service Units are allotted a certain number of delegates based on the girl membership numbers for their specific SU. These numbers are pulled on September 30 th of each year. GSUSA gives our council a certain number of National Delegates based on a formula as well. 2019 Annual Meeting
13 Quick Recall: True or False : Delegates are responsible for being a “voice” of their service unit by sharing information with and from their service unit. True or False : Delegates are responsible for attending the Open Membership and Annual Meetings.
14 Understanding Delegate Positions Delegate Serves 1-year term, up to 3 consecutive years Attends Open Membership Meeting (October) and Annual Meeting (April)
15 Understanding Delegate Positions Lead Delegate Serves 1-year term, up to 3 consecutive years Attends Open Membership Meeting (October) and Annual Meeting (April) Communicate information from the council back to Service Units (with help from Delegates ). Maintain Delegate records for 5 years . Communicate with and train new Delegates.
16 Understanding Delegate Positions National Delegate Serves 3-year term Attends Open Membership Meeting (October) and Annual Meeting (April) Attend the National Convention, pre-work and report the National Council decisions at the council’s Annual Meeting.
17 Understanding Delegate Positions Lead Delegate Serves 1-year term, up to 3 consecutive years Attends Open Membership Meeting (October) and Annual Meeting (April) Communicate information from the council back to Service Units (with help from Delegates ) Maintain Delegate records for 5 years Communicate with and train new Delegates Delegate Serves 1-year term, up to 3 consecutive years Attends Open Membership Meeting (October) and Annual Meeting (April) National Delegate Serves 3-year term Attends Open Membership Meeting (October) and Annual Meeting (April ) Attend the National Convention, pre-work and report any National decisions at the council’s Annual Meeting
18 Bylaws What are they? Why do we need them? What is quorum?
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20 Delegate Recruitment What are ways to recruit new delegates who are: a ) semi-involved in a SU b ) not yet involved in a SU?
21 2020 National Convention The 55 th Convention will be held in Orlando , Florida from October 21 - 23, 2020. GSHNC will be allotted a number of delegate spots based on our membership numbers. National Delegates attend webinars and trainings prior to the convention (hosted by GSHNC or by GSUSA) National Delegates share information with Service Units
22 2020 National Convention The 55 th Convention will be held in Orlando , Florida from October 21 - 23, 2020. We are seeking 2 adult members to attend and 2 girl members to attend as delegates Will need also need alternate delegates lined up in case we are allowed more spots!
23 What Happens Now? Service Units will begin determining a group of delegates and alternate delegates. Tricia will contact Lead Delegates and SU Managers with their delegate tally, after the numbers are in on September 30 th . The Lead Delegate will communicate back to Tricia with the list of delegate names and email addresses for their SU. Please check your email often for communication about upcoming governance dates.
24 Upcoming Governance Dates Open Membership Meetings (OMM) October 2019… Dates and locations to be announced soon! Annual Meeting and Awards Ceremony Saturday, April 25, 2020 Time and location to be announced National Convention October 21 – 23, 2020 Orlando, Florida
25 Questions? Tricia ScheppExecutive Assistant & Governance Coordinator, tschepp@hngirlscouts.org
26 Thank you! All presentations will be available on hngirlscouts.org in the coming weeks!