Tom Kehr CTSD CTSI ISFC LEED Green Associate Senior Staff Instructor InfoComm International Objectives To use a framework for AV project planning execution and closure To be familiar with project planning tools and AV standard documentation ID: 759566
Download Presentation The PPT/PDF document "AV Project Management Using InfoComm Sta..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.
Slide1
AV Project Management Using InfoComm Standards
Tom Kehr, CTS-D
,
CTS-I, ISF-C, LEED Green Associate
Senior Staff Instructor
InfoComm International
Slide2Objectives
To use a framework for AV project planning, execution and closure
To be familiar with project planning tools and AV standard documentation
Slide3Obvious?
Yes
It’s back to basics
It’s picking up tips
It’s getting in shape
Are you the player or the coach?
Slide4On Time – On Budget
Why don’t our projects end?Why do we keep going back?I’m losing money on this
Slide5The End Starts At The Beginning
What are expectations?
What the stakeholder thinks they are getting from the designer and integrator
What the designer thinks they told the customer and integrator
What the integrator thinks the designer and stakeholder wants and needs
Slide6PM Process Definitions (Lifecycle)
Close
Execution/
Control
Preparation
Initiation
Slide7So What Did You Agree To Do?
Scope of WorkQuality of WorkTime LinePriceTerms and Conditions
Slide8Project Elements / Constraints
Cost ≠ Price
Quality is
impacted by all elements
Optimize project outcomeby managing constraints
Slide9Improving Performance
Requires a repeatable structureRequires industry standard documentsRequires transparencyRequires a check list
Slide10Project Comparison
Slide11Standards Guide
Slide12Standards Guide for AV Systems Design and Coordination Processes
Guide for documenting AV projects
Guide for coordinating with other trades
Method for setting expectations
Slide13Standards Guide
I. Project Planning and Coordination Meetings
II. Program Phase (alternatively, Briefing Phase or Concept Design Phase)
A. Needs Analysis
B. Program Report
III. Design Phase
A. Architectural and Infrastructure Requirements
1. Architectural and Interior Design
2. Electrical
3. Workmanship and Technique
4. Acoustical
5. Information Technology (IT)
B. AV System Documents
1. Bid Specifications
Part 1 – General
Part 2 – Products
Part 3 – Execution
2. Design Drawings
3. Facilities Drawings
4. System Drawings
IV. Construction Phase
A. Construction Drawings
B. Facilities Drawings
C. System Drawings
D. Reference Documentation
E. Testing and Acceptance
F. Project Closeout
Slide14What are the Parts?
Scope, Purpose, and Application
Referenced Publications
Definitions
Requirements
Verification
Appendix
Slide15Scope - Purpose – Application
Provides a method for documentation
Provides a recognition and method of coordinating with other disciplines and trades
Provides a practical guideline for verifying cross trade responsibilities
Slide16Method For Documentation
Project Planning & CoordinationProgram PhaseDesign PhaseConstruction PhaseVerification
Slide17Exceptions
Slide18Guide Requirements Section
The largest portion of the documentDescribes in detail all aspects of the design process from project planning to a verified completed project
Slide19Planning & Coord Meetings
Schedule of meetingsDates and timesLength and locationMeeting membersWho is on the list?Who is not on the list?Agenda for meetings
Slide20Establishing a Governance Structure
Who do you need to make happy? Managing expectationsStakeholder relationshipsConflict and EscalationHow are you doing?
Slide21Program Phase
Needs analysisProgram report
Slide22Design Phase
Architectural and interior design
AV System Documents
Slide23Program and Design Phases
Gather Information
Needs Analysis
Site Survey
Recommend Changes & Create Scope
Determine AV Solution Components
Design AV Solution
Slide24Construction Phase
Construction drawings
Facilities drawings
System Drawings
Reference Documentation
Testing and acceptance
Project closeout
Slide25Verification
All trades coordination and expectationsProvides responsibility check listAvoids planning and delivery holesCreates better understanding amongst client, GC, and trade partners
Slide26Who Will Manage The Project
TechnicianDesignerSales managerConsultantCustomerProject manager
Slide27Roles And Perspectives
Technicians / EngineersSeeks optimal solutionsStrives for precisionDeals with thingsFocuses on processesReactionary problem solvingWorks with immutable lawsSucceeds individually
Project Manager
Seeks pragmatic decisions
Strives for accuracy
Deals with people
Focuses on outcomes
Proactive planning
Works with situational rules
Succeeds through others
Slide28Making A Timeline
You have what needs to be done
How long will it take?Break it downCreate milestonesAssign people
Slide29Risk Response Planning Strategies
ThreatsOpportunitiesStrategiesAvoidanceTransferenceMitigationAcceptance
Slide30Slide31Work Breakdown Structure
What is
the required result?
Specific, measurable, verifiable, unambiguous
AV
Production System
Lighting
Video
Display
P&D
Scaffold
Support
Microphones
Cabling
Loudspeakers
Stands
Dynamic
Cabling
Mixer
Amplifiers
Cabling
Condenser
ENG Cam BOH
Talent Mic BOH
Rigging
General Session
Intro
Audio
FOH
Power
Power
Monitors
Slide32Logic Network Diagram
Slide33Estimate – Effort & Duration
Time to complete the task? Aggregate time to complete the task?
Slide34Mature Display of a Project Schedule
5 days / 2 days
5 days / 2 days
6 days / 2 days
7 days shown
7 days shown
8 days shown
Hiding or Padding
Mature Use of Uncertainty and Reserves
5 days
5 days
6 days
5 days
shown
5 days
shown
6 days
shown
4 days
uncertainty
22 days
planned
4 days
reserve
26 days
planned
26 days
actual
24 days
actual
2 days
mitigation
Slide35Work Schedule
Slide36Labor
JurisdictionWork RulesScales within scalesPremium timePenaltiesPayroll
Slide37Preparation Phase
Executing & Controlling Phase
Closing Phase
Event Closure
What did we do well?
What could we have done better?
What were the key events for each phase?
Take the time to Look Back and Learn
Slide38How Will This Affect Me?
Project quality will be improvedCoordination with other trades will be improvedCosts will be reducedExpectations will be metStress will be reduced
Slide39Project Completion
When you finished doing all the things that you said you would do.
Slide40