LIMS Land Information Management System PCC Change Request for Certification and Release of Funds Implementation Phase 05272015 Martin Davis Director IT Kami Gupta Project Manager 1 Agency Mission ID: 773676
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LIMS(Land Information Management System) PCC Change Request for Certification and Release of FundsImplementation Phase05/27/2015Martin Davis, Director, ITKami Gupta, Project Manager 1
Agency Mission Generate optimum revenues and exercise sound financial management for the benefit of the beneficiaries while helping to create jobs for New Mexicans and maintaining and enhancing the health of State Trust Lands. The Land Office is a leader in the development of renewable energy resources . The Land Office is recognized as the nation’s model for state land management balanced with sustainable economic growth.Manage our natural and cultural resources for the long-term benefit of our future generations. The NMSLO manages 13 million subsurface and 8.5 million surface acres held in Trust for the beneficiaries of New Mexico.Approximately $2 Billion Revenue generated over past 3 years saving the average New Mexico household about $850 in taxes yearly 2
Business Problem Oil and Natural Gas Administration and Revenue Database (ONGARD) was initially developed 20 years ago by the Tri-Agencies to manage sub-surface resources such as oil & natural gas. The State L and Office uses ONGARD to manage both subsurface (mineral estate) and surface land. Surface leasing functionality was added on two years after implementation.ONGARD cannot fully accommodate surface leasing due to limitations in the data model and system design.Land grid information is incomplete and based on a nominal 40 acres. Split estates ownership and beneficiaries cannot be handled Critical surface land management functions are absent. Land is currently represented in text-based format rather than GIS.User interface is cumbersome and inefficient.Changes in ONGARD are costly and risky. 3
LIMS Scope Replace current surface and minerals land management, leasing and related financial functionality with a multi-tier web applicationIntegrate with ESRI GIS and IBM FileNet Enterprise Content Management SystemProvide Bi-directional interfaces with ONGARD for shared dataReplace 100-year old Agency paper Tract Books with the Digital Tract Book component of LIMS Perform back-file conversion of Agency Tract BooksR epresenting 32,500 active leases and 80,850 subdivisionsMigration of approximately 20-25% of ONGARD functionality to LIMS Non oil-and-gas revenue stream contributed $38M in FY14 and $34M in FY13 of NMSLO revenue for beneficiaries4
Iterative Phased Approach 5
Iterative Phased Approach 6 LIMS Project Timeline M14 A M J J15 A S O N D J F M A M J J16 A S O N D J F M A M J J17 A S O N Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Project Management Planning & Kick Off Segment 1 GAP Analysis Configuration & Testing Data Conversion Acceptance Testing Training & Deployment Segment 1.1 Configuration & Testing Data Conversion Acceptance Testing Training & Deployment Segment 2 GAP Analysis Configuration & Testing Data Conversion Acceptance Testing Training & Deployment Segment 3 GAP Analysis Configuration & Testing Data Conversion Acceptance Testing Training & Deployment Segment 4 GAP Analysis Configuration & Testing Data Conversion Acceptance Testing Training & Deployment Warranty
Project Timeline 7
Backfile Conversion Timeline 8
AccomplishmentsProject Kick-off – March 2014 Project Management Processes and Structure establishedProject is 51% completeAll IV &V reports have been green for scope, schedule, budgetSegment 1 Go-Live – January 2015OwnershipLand GridBeneficiariesIntegration with ESRI GIS and IBM FileNet ONGARD bi-directional interfaces – proven technical approachReal-time data pushes to ONGARD via Host Integration Server Nightly batch data pulls from ONGARD Segment 1 Assessment Period – completed and signed off – February 2015 9
Accomplishments 10Segment 1 User Adoption90 Agency users trained over two week period (35 primary users)8 LIMS helpdesk tickets opened and resolved since go-live262 page views by an average 7 users per dayUser Adoption rates should increase once additional GIS features and other Segment 1.1 features are rolled out in JuneUse of LIMS will be mandatory after Segment 3 go-live Substantial work for Segments 2-4 completedAgency Tract Book backfile conversion started February 2015All color scanning, indexing and image QC on target for June 1, 2015 completion (approximately 260,000 pages) Back Data QC and exceptions correction process started
LIMS User Interface 11 Existing System Ownership spanning multiple sections requires users to interface with one or more screens for each section. LIMS System Single point-n-click interface, users can display multiple sections as well as other overlapping and bordering types of data; topographic and imagery base maps; and link to associated documents and tabular data.
Lessons Learned 12On-site vendor presence is critical to successIntegration UAT time allocated needs to be doubled or tripled depending on number of interfaces and complexity Legacy system data analysis, cleansing and planning Start well in advance of project and create mitigation strategy Dedicate internal technical and subject matter experts 50% resource allocation presents challenges when also handling production supportIterative methodologies are difficult to execute but provide substantial benefits in:Risk reductionFlexibility to adapt to changes in requirementsCan implement lessons learned mid-project Progressive elaboration
Certification and Release of Funds Request 13 Amount Requested this Certification $ 1,813,665 Amount Previously Certified$4,930,297Remaining Appropriation not Certified$56,083Total Appropriated Amount $6,800,000 Certification History (Include any previous project or phase certifications) Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) December 15, 2010 – Initiation and Planning $642,800 Laws of 2010, 2 nd Special Session, Chapter 6, Section 7, Subsection 10, and Subsection 11 Land Maintenance Fund January 22, 2014- Change Request to complete Planning $115,143 Laws of 2010, 2 nd Special Session, Chapter 6, Section 7, Subsection 10, Land Maintenance Fund June 25, 2014 – Implementation through FY15 $854,019 $2,322,000 $996,335 Total:$4,172,354 Laws 2012, Chapter 19, Section 7(13); Laws 2012, Chapter 19, Section 7(12); Laws 2014, Chapter 63, Section 7(15) This Request: May 27, 2015 Complete Implementation through FY16 $10,000 $ 1,803,665 Total: $ 1,813,665 Laws 2012, Chapter 19, Section 7(13); Laws 2014, Chapter 63, Section 7(15)
Conclusion Approval of change request for release of remaining funds to complete the Implementation Phase of the NMSLO LIMS Project. 14