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EDUCAUSE Live! Leading Large IT Projects the Small-College Way EDUCAUSE Live! Leading Large IT Projects the Small-College Way

EDUCAUSE Live! Leading Large IT Projects the Small-College Way - PowerPoint Presentation

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EDUCAUSE Live! Leading Large IT Projects the Small-College Way - PPT Presentation

Wednesday May 8 2013 100200 pm ET UTC4 12 pm CT 11 am MT 10 am PT Maria Piret Director Information Systems Lynn University COLLABORATION Please contribute with your comments to the ID: 796616

http amp large management amp http management large projects educause top lynn project issues www mooc maria debate manage

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Presentation Transcript

Slide1

EDUCAUSE Live!Leading Large IT Projects the Small-College Way

Wednesday, May 8, 20131:00-2:00 p.m. ET (UTC-4; 12 p.m. CT, 11 a.m. MT, 10 a.m. PT)

Maria

Piret

, Director Information Systems,

Lynn

University

Slide2

COLLABORATIONPlease contribute with your comments to the Google document http://tinyurl.com/crzwdru

Slide3

Session AgendaAbout Lynn UniversityLeading Large ProjectsChallenges & OpportunitiesEDUCAUSE TOP 10 Issues 2012Top 3 IssuesIT Skills and RolesConsumerization / BYODCloud

Slide4

About Lynn UniversityLocated in Boca Raton, FL Independent, nonprofit, coeducationalEnrollment: 2,109, from 44 states and 78 nationsStudent to Faculty Ratio 16:127 bachelor's degrees (daytime, eve & online)8 master's degrees (evening & online)Ed.D. for scholar practitionersNo tenure track for faculty

Slide5

About Lynn University IT departmentCentralized DepartmentInformation Systems, Networking, Telco, Helpdesk

Library 30 staffCIO reports to President Manage institution technology budget

Slide6

Major Initiative 2012 3rd Presidential DebateSetup Presidential Debate Viewing Parties & EventsFall 2012 UG courses K-12 Debate Curriculum for Palm Beach School DistrictTours K-12 Library exhibit

Lectures & SeminarsCarry on with business as usual!

Slide7

Major Initiative 2012 3rd Presidential DebateIT Related ProjectsWireless VoIP Network Co-Location Cabling

Debate AreaDebate HallModular Broadcast PlatformsNetwork Production TrucksCCTV/CATV SupportTicketing/CredentialRate CardOutside Debate AreaSecret Service

Over $2 million IT

investment!

Slide8

Major Initiative 2013 iPad initiativeiPad mini Freshman 2013 (+500)iPads to 100 faculty iPads to 50 mentorsFaculty Professional

DevelopmentRevamp Core Curriculum coursesPolicies, acceptable usageDesign & Implement business processes Sean MacEntee Flick.com http://www.flickr.com/photos/smemon/7118776943/sizes/m/in/photostream/

Slide9

Question to AudienceHow does your institution define “large” projects?Money $$$$Resources ImpactCombination No exact definition, most seem large projects.

Slide10

Leading Large ProjectsBreak into smaller piecesPrioritization Manage scopeHave people with skin in the gameFlexible Manage changeManage vendors Communicate, often

Slide11

Every project looks ugly in the middle. You must keep your eyes in the prize.

Slide12

Leading Large Projects

Top DownBottom Up

Top Down

Bottom Up

Change

Slide13

Leading Large ProjectsConsider stakeholdersOperational StaffManagementParentsVendorsFacultyStudents

Attitude Bell Curve

Stakeholder Matrix

Mindtools

, Stakeholder Analysis at http

://www.mindtools.com/pages/article/newPPM_07.htm

Slide14

Challenges & OpportunitiesOrg ChartsLimited ResourcesCentralized IT Staff wears different hatsSilo mentality, IT as core businessMore agile Private vs Public No economies of scale Location

Slide15

Educause Top-Ten IT Issues, 2012IT skills and rolesIT consumerization / BYODCloud Strategy Institutional efficiencyInstitutional decision-makingAnalytics

Funding Using IT transformativelySupporting researchGovernanceInstitution size does not affect the issues, it affects how we manage and respond to those issues!EDUCAUSE Review Volume 46, Number 3, May/June 2011

Slide16

Question to AudienceDo you agree with EDUCAUSE Top 10 IT issues? YES? NO?

Slide17

IT Staff and SkillsNon technical skillsConsulting and vendorsFoster SME, power users Diversity FitWork close with HRDocumentation & CoverageKnow the business: Education!

Harry Harris Flick.com http://www.flickr.com/photos/harryharris/3582799666/sizes/m/in/photostream/

Slide18

CONSUMERIZATION / BYODPeople bringing technology faster than our adoption rates

ExpectationStandardsInfrastructureScopeGap analysis Faculty supportTrendmatcher Flick.com http://www.flickr.com/photos/webber/6812400649/sizes/m/in/photostream/

Slide19

“Technology is the campfire around which we tell our stories.” Laurie Anderson

Slide20

CloudServices >5yrs Implementation timeMay not have alternativeContract ManagementCash flows, budgetAuthentication, SSOData IntegrationData ConversionFlat FilesHierarchical DBVendor change management (should you trust?)

$

Yrs

Slide21

Question to audienceTo MOOC or not to MOOC?Yes: we are working/considering MOOC projects, (Please explain in the chat space)No: we are not considering MOOC projects at the moment, (Please explain in the chat space)

Slide22

Continue the conversation!Consider telling your story!EDUCASE Constituent Groups Small Colleges (SMALLCOL), Chief Information Officers (CIO), IT Strategic Planning (STRATPLAN), Administrative Systems Management (ASM), Project Management (PROJECT)Project Management Course and ResourcesEDUCAUSE Project ManagementProject Management Institute (PMI)Professional DevelopmentConferences, EDUCAUSE InstituteOther Organizations

Society for Information Management (SIM) http://www.simnet.org/CIO Executive Council http://council.cio.com/

Slide23

Questions?

Slide24

Thank You!

Maria Piretmpiret@lynn.eduG+ Maria PiretLinkedIn: Maria Pirethttp://tinyurl.com/crzwdru