Wednesday May 8 2013 100200 pm ET UTC4 12 pm CT 11 am MT 10 am PT Maria Piret Director Information Systems Lynn University COLLABORATION Please contribute with your comments to the ID: 796616
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EDUCAUSE Live!Leading Large IT Projects the Small-College Way
Wednesday, May 8, 20131:00-2:00 p.m. ET (UTC-4; 12 p.m. CT, 11 a.m. MT, 10 a.m. PT)
Maria
Piret
, Director Information Systems,
Lynn
University
Slide2COLLABORATIONPlease contribute with your comments to the Google document http://tinyurl.com/crzwdru
Slide3Session AgendaAbout Lynn UniversityLeading Large ProjectsChallenges & OpportunitiesEDUCAUSE TOP 10 Issues 2012Top 3 IssuesIT Skills and RolesConsumerization / BYODCloud
Slide4About Lynn UniversityLocated in Boca Raton, FL Independent, nonprofit, coeducationalEnrollment: 2,109, from 44 states and 78 nationsStudent to Faculty Ratio 16:127 bachelor's degrees (daytime, eve & online)8 master's degrees (evening & online)Ed.D. for scholar practitionersNo tenure track for faculty
Slide5About Lynn University IT departmentCentralized DepartmentInformation Systems, Networking, Telco, Helpdesk
Library 30 staffCIO reports to President Manage institution technology budget
Slide6Major Initiative 2012 3rd Presidential DebateSetup Presidential Debate Viewing Parties & EventsFall 2012 UG courses K-12 Debate Curriculum for Palm Beach School DistrictTours K-12 Library exhibit
Lectures & SeminarsCarry on with business as usual!
Slide7Major Initiative 2012 3rd Presidential DebateIT Related ProjectsWireless VoIP Network Co-Location Cabling
Debate AreaDebate HallModular Broadcast PlatformsNetwork Production TrucksCCTV/CATV SupportTicketing/CredentialRate CardOutside Debate AreaSecret Service
Over $2 million IT
investment!
Slide8Major Initiative 2013 iPad initiativeiPad mini Freshman 2013 (+500)iPads to 100 faculty iPads to 50 mentorsFaculty Professional
DevelopmentRevamp Core Curriculum coursesPolicies, acceptable usageDesign & Implement business processes Sean MacEntee Flick.com http://www.flickr.com/photos/smemon/7118776943/sizes/m/in/photostream/
Slide9Question to AudienceHow does your institution define “large” projects?Money $$$$Resources ImpactCombination No exact definition, most seem large projects.
Slide10Leading Large ProjectsBreak into smaller piecesPrioritization Manage scopeHave people with skin in the gameFlexible Manage changeManage vendors Communicate, often
Slide11Every project looks ugly in the middle. You must keep your eyes in the prize.
Slide12Leading Large Projects
Top DownBottom Up
Top Down
Bottom Up
Change
Slide13Leading Large ProjectsConsider stakeholdersOperational StaffManagementParentsVendorsFacultyStudents
Attitude Bell Curve
Stakeholder Matrix
Mindtools
, Stakeholder Analysis at http
://www.mindtools.com/pages/article/newPPM_07.htm
Slide14Challenges & OpportunitiesOrg ChartsLimited ResourcesCentralized IT Staff wears different hatsSilo mentality, IT as core businessMore agile Private vs Public No economies of scale Location
Slide15Educause Top-Ten IT Issues, 2012IT skills and rolesIT consumerization / BYODCloud Strategy Institutional efficiencyInstitutional decision-makingAnalytics
Funding Using IT transformativelySupporting researchGovernanceInstitution size does not affect the issues, it affects how we manage and respond to those issues!EDUCAUSE Review Volume 46, Number 3, May/June 2011
Slide16Question to AudienceDo you agree with EDUCAUSE Top 10 IT issues? YES? NO?
Slide17IT Staff and SkillsNon technical skillsConsulting and vendorsFoster SME, power users Diversity FitWork close with HRDocumentation & CoverageKnow the business: Education!
Harry Harris Flick.com http://www.flickr.com/photos/harryharris/3582799666/sizes/m/in/photostream/
Slide18CONSUMERIZATION / BYODPeople bringing technology faster than our adoption rates
ExpectationStandardsInfrastructureScopeGap analysis Faculty supportTrendmatcher Flick.com http://www.flickr.com/photos/webber/6812400649/sizes/m/in/photostream/
Slide19“Technology is the campfire around which we tell our stories.” Laurie Anderson
Slide20CloudServices >5yrs Implementation timeMay not have alternativeContract ManagementCash flows, budgetAuthentication, SSOData IntegrationData ConversionFlat FilesHierarchical DBVendor change management (should you trust?)
$
Yrs
Slide21Question to audienceTo MOOC or not to MOOC?Yes: we are working/considering MOOC projects, (Please explain in the chat space)No: we are not considering MOOC projects at the moment, (Please explain in the chat space)
Slide22Continue the conversation!Consider telling your story!EDUCASE Constituent Groups Small Colleges (SMALLCOL), Chief Information Officers (CIO), IT Strategic Planning (STRATPLAN), Administrative Systems Management (ASM), Project Management (PROJECT)Project Management Course and ResourcesEDUCAUSE Project ManagementProject Management Institute (PMI)Professional DevelopmentConferences, EDUCAUSE InstituteOther Organizations
Society for Information Management (SIM) http://www.simnet.org/CIO Executive Council http://council.cio.com/
Slide23Questions?
Slide24Thank You!
Maria Piretmpiret@lynn.eduG+ Maria PiretLinkedIn: Maria Pirethttp://tinyurl.com/crzwdru