American Camp Association - PowerPoint Presentation

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American Camp Association - PPT Presentation

Visitor Update Course 2014 Course Objectives Understand The purpose of the ACAAccreditation Program The role and expectations of being a visitor Recent changesrevisions to the ID: 669746

association american camping 2014 american association 2014 camping camp education standards revisions visitor form accreditation score staff aca information

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Slide1

American Camp Association® Visitor Update Course

2014Slide2

Course ObjectivesUnderstand…The purpose of the ACA-Accreditation Program

The role and expectations of being a visitorRecent changes/revisions

to the

standards

The importance of the Camp Information Form The Camp Self-Assessment review processThe purpose of My Visits online toolReview… ICAs and the 72-Hour Rule Scoring do’s and don'ts

2Slide3

Education, Education, Education

Education, Education, Education Education, Education, Education

Education, Education, Education

Education, Education . . .Purpose of the ACA Accreditation Program

3Slide4

ACA Accreditation Is…

4Slide5

A camp has established

a standard of care –

using prudence

ACA Accreditation Means…Slide6

pru



dence

 noun \ˈprü-dən(t)s\ : careful good judgment that allows someone to avoid danger or risks. Full definition:

The ability to govern and

discipline oneself

by the

use of reason

6Slide7

Roles and ExpectationsSlide8

The Four CsConflict of InterestConfidentialityCommitment

Complaints

8Slide9

Conflict of InterestVisitor MUST act in ACA’s best interests at ALL timesConduct cannot be or appear to be harmful to the best interests of ACA Cannot benefit from role in a manner that harms ACA

Cannot serve personal or commercial interests that harm ACAMust avoid any situation that might compromise your judgment

Do Not Visit…

A camp where you used to work

A camp from your own organization

A camp you visited in their last cycle

A camp where someone you have “issues” with worksSlide10

Roles and Expectations

Visitor Job Descriptions include a

Conflict of Interest Statement

10Slide11

ConfidentialityYou will respect the confidentiality appropriate to issues of a sensitive natureYou must

adhere to any and all ethical standards or codes of conduct established by

the American Camp Association

Confidentiality means…

What you see and hear stays private.

Do not share how camp scores or standards missed with ANYONE.

No “I visited that camp and it was _____” statements.

Ask if you see something you’d like to adopt.Slide12

Commitmentcom·mit·ment noun \kə-ˈ

mit-mənt\ a promise to do or give

something

Commitment means…

If you say you are going to do it –

DO IT!

Plan ahead!

Backing out at last minute is unfair to all involved.

Take the time to

PREPARE

days

BEFORE

you go.

Identify any conflicts of interest early so they can be resolved.Slide13

Complaints We’ve HeardCell Phone Use Reading Each Standard!Never Talked to Campers or Staff

13Slide14

A Visitor’s Role Is To…Observe

all aspects of camp operationAssist camp staff/director/committee

Determine

compliance

with the standardsComplete the scoring and comment forms accurately and completelyDistribute completed forms as directedProvide i

nformation, feedback,

and

evaluation

14Slide15

A Visitor’s Role Is To…Verify what specialized activities

the camp offers and visit when the MOST activities can be seenVerify that what is stated in a written policy is actually in practice

A Visitor’s Role is VOLUNTARY!

15Slide16

Lead Visitor and/or Associate Visitor?

Lead Visitor

Associate Visitor

Designated

“point person” for communication and scheduling

Prior experience as a visitor

Makes

all final decisions around scoring should there

be a disagreement

Communicates his/her availability to the lead visitorTypically newer to the visitor experienceHas a voice in the decision- making processThe lead visitor and associate visitor work

as a team to complete the visit.

16Slide17

Legal ImplicationsThe

visitor is the official representative

and legal agent of the Association.

Visitors

represent a national program that is to be administered uniformly across the country.The visitor’s signature on the score form indicates that s/he has confirmed that the camp does or does not comply with the standards as written.

17Slide18

Accreditation Process Guide

Revisions –

September

2014Slide19

Updates to APGIt is ACA’s responsibility

to notify you of revisionsIt is your responsibility

to have the updates

Revisions will be in effect starting with the

2015 visit seasonThree ways to update your current bookDownload updates from website My AccreditationRequest a printed packet

19Slide20

Revisions:Health & Wellness StandardsHW.5 – Camper Health HistoryHW.14 – Special Medical Needs

HW.19 – Medication Storage and AdministrationHW.24 – Health Screening

Revisions include:

Clarification and/or addition to

Contextual EducationNo change to intent of these standards

20Slide21

Revisions:Operational Management StandardsOM.6 – Firearms Control

OM.8 – Emergency Plan and RehearsalOM.13 – Camper Security

Revisions include:

Clarification and/or addition to

Contextual EducationNo change to intent of these standards

21Slide22

Revisions:Program Design & Activity Standards

PD.25 – Archery SafetyALL parts of standard (PD.25.1, PD.25.2, and PD.25.3) are now

MANDATORY

PD.25.3 archery equipment

must be locked when stored

22Slide23

Revisions:Program Design & Activity Standards

PD.26 – Riflery SafetyALL parts of standard (PD.26.1, PD.26.2, and PD.26.3) are now

MANDATORY

23Slide24

Revisions:Human Resources Standards

HR.3 – Hiring Policies HR3.3 is now MANDATORY

and

Requires year-round camp staff have a criminal background check at least every five years

24Slide25

Revisions:Human Resources Standards

HR.4 – Annual

Staff Screening

HR.4.3 has been added, which requires

ANNUAL criminal background checks for seasonal staff (returning seasonal staff)

MANDATORYNow applies to

Camps that

Rent to Others

mode

25Slide26

Revisions:Human Resources StandardsHR.5 – New Staff Screening

Now applies to

Camps that Rent

to Others mode

HR.9 – Supervision Ratios ExceptionsNow includes need to advise rental groupsHR.15 –

Camp Staff Responsibilities for General Camp Activities Clarification added for when it applies to

rental groups

26Slide27

Visit Reminders and FormsSlide28

Setting Up the VisitUse the Camp Information Form Use the Sample Contact Outline (handout) as a “script”Schedule visit when MOST specialized activities can be seen

29Slide30

The Camp Self-AssessmentThe Camp Self-Assessment is a

required review of the written documentation for 20 pre-identified standards and

must be completed prior to the start of staff training

for the summer season

and REVIEWED by the visitor by May 1.

30Slide31

Locating the Camp Self-Assessment Form

31Slide32

NOSlide33

Mandatory Standards

2014

American Camping Association, Inc.

Critical to the health and safety of campers, staff, and participantsSlide34

Immediate Corrective Action (ICA)

34Slide35

Confidentially Speaking…Do NOT require a camp to send potentially confidential materials to us to fix a missed mandatory standard

A statement of corrective action taken and a list of names for which they completed the information is appropriate

35Slide36

The 72-Hour Rule

36Slide37

My VisitsSlide38

Visit

www.ACAcamps.org/accreditation/resources-tools

To go to the My Accreditation page

My VisitsSlide39

My Visits

Download the StandardsSlide42

Custom Reports

Add your email address Slide43

Educational resource.No assurance of a successful outcome.Use your own professional judgment in determining applicability.The camp is responsible for any and all standards that apply to your program, regardless of results of customization efforts.

Customization Tools Reminders

43Slide44

Go to the Accreditation Resource/Tools page on the ACA website

Choose the app you want and go to its information page

Watch the tutorials

then launch

the app Check the information we have for you and/or your camp – UPDATE if necessary Log-in and get started

Accessing My Accreditation and My Visits

Scoring and the Score FormSlide46

Score the Standard!46Slide47

The Score Form

47Slide48