Contingency Contracting FM - PowerPoint Presentation

Slide1

Contingency Contracting

FM

100-10-2Slide2

Terminal Learning

Objective

Task: Conduct

Contingency Contracting Operations.

Condition:

In a classroom environment .

Standard:

Implement procurement of items using the regulatory guidelines, necessary personnel, and parameters of Contingency ContractingSlide3

Action:

Define Government Contracting. Condition: The Support Battalion, which you are assigned, is providing direct support during a contingency operation. You have been tasked, by your commander, to procure items for the repair of equipment that have commercial parts available.

Standard: Define Contracting and the Principal Agency Theory as they pertain to Government Contracting.

Enabling Learning

ObjectiveSlide4

Oral or written agreement

Enforceable by law Agency Theory Summary

GOVERNMENT CONTRACTINGSlide5

AGENCY THEORY SUMMARY CONCEPT

Agency

Government and contracting officerAgentContracting officerPrincipal

Government

Third party

Contractor

Privity of contract

Contractual relationship existsSlide6

AGENCY THEORY

PRINCIPAL (GOVERNMENT)

THIRD PARTY (CONTRACTOR)

AGENT

SUBCONTRACTOR

(PRIVITY)

(PRIVITY)

(AGENCY)Slide7

ENABLING LEARNING

OBJECTIVE (B)

Action: Define Contingency Contracting.

Condition:

In a classroom environment.

Standard:

Identify the types of Contingency operations, and the operational concept of Contingency contracting. Slide8

CONTINGENCY CONTRACTING

Contracting support to tactical and operational forces engaged in armed conflict and Stability and Support Operations (SASO), both domestic and overseasSlide9

Major Theater War (MTW)

Operation Iraqi FreedomSmaller Scale Contingencies (SSC)Operation Just Cause (Panama)

Stability and Support Operations (SASO)Arms control, counterdrug operations, nation assistanceDomestic disaster/Emergency relief

Hurricane Katrina

TYPES OF DECLARED CONTINGENCIESSlide10

CONTINGENCY DEFINED

A military operation, designated by the Secretary of Defense, where members of the armed forces are or may become involved in military actions, operations, or hostilities against an enemy of the United States

An operation requiring the use of the military during a national emergency declared by the President or Congress

Routine exercises are not contingencies

NTC, CMTC, JRTC, Bright StarSlide11

PURPOSE OF

CONTINGENCY CONTRACTING(FM 100-10-2 Contracting Support on the Battlefield)

Immediate procurement of essential supplies, services, and minor construction needed to sustain deployed forces

Supplements organic combat service support (CSS) capabilitiesSlide12

BENEFITS OF

CONTINGENCY CONTRACTING

Multiplier of combat service supportFrees up airlift and sealift

Supplements Host Nation Support (HNS), and Logistics Civil Augmentation Program (LOGCAP)Slide13

OPERATIONAL CONCEPT

Contingency Contracting – provided thru a new Army modular contracting concept described below – Contingency Contracting Officers are no longer assigned to BDEs/DIVs

Deployment of Contingency Contracting support tailored based on:

Operational Mission

Area of Operations

Available assets

Contingency Contracting support provided on an area basis

Contingency Contracting Team (CCT) – a 4-person team that is the basic unit of operation and is designed to support at the Brigade Combat Team (BCT) level

Senior Contingency Contracting Team (SCCT) – leads 3-5 CCTs, and also advises the Commander at the division/corps

Contingency Contracting Battalion (CC Bn) – provides C2 over all Army CCTs and is attached to the AMC Army Field Support Brigade (AFSB) when deployed

Contracting Support Brigade (CSB) - provides acquisition authority to CCTs and commands the CC Bns when deployed to a theater of operation

CSBs integrate support with Joint and strategic partners and develops the theater contingency contracting support plan Slide14

LOGISTICS CIVIL AUGMENTATION PROGRAM

Logistics Civil Augmentation Program (LOGCAP) is a force multiplier for contingency operations

“UMBRELLA CONTRACT”First awarded in August 1992 and used in December 1992 to support all US Forces and UN forces operating in Somalia

AR 700-137Slide15

ENABLING LEARNING OBJECTIVE (C)

Action:

Identify the contracting support personnel Condition:

The Support Battalion, which you are assigned, is providing direct support during a contingency operation. You have been tasked, by your commander, to procure items for the repair of equipment that have commercial parts available.

Standard:

IAW FM 100-10-2

Slide16

CONTRACTING SUPPORT PERSONNEL

CONTINGENCY CONTRACTING OFFICER (CCO)

ORDERING OFFICER (OO)

CONTRACTING OFFICER’S REPRESENTIVE (COR)

CLASS “A” (DISBURSING) AGENT

INTERNATIONAL MERCHANT PURCHASE AUTHORIZATION CARD

(GPC)

HOLDERSlide17

Responsive support to the customer

Comply with laws and regulationsApply sound business judgementOperate in emergency environments

CONTINGENCY CONTRACTING OFFICER (CCO)Slide18

ORDERING OFFICER (OO)

ELIGIBILITY-

Military personnel, or DOA civiliansLTs are prime targets for duty

TRAINING

Conducted by the Directorate of Contracting

APPOINTMENT

BN level CMDRs request appointmentSlide19

STANDARDS OF CONDUCT

Must avoid doing or appearing to do anything improper. Examples of improper conduct include: Accepting anything of value from a vendor

Making purchases from a vendor in which there is a financial interest. Seeking private employment with a vendor

Adversely affecting the confidence of the public

When in doubt, refer to DOD Joint Ethics Regulation/Federal Acquisition Regulation (FAR).

ORDERING OFFICER (OO)Slide20

AUTHORITY TO PURCHASE

Delegated by a government contracting officerPURCHASE REQUESTStandard form 44

ORDERING OFFICER (OO)Slide21

BULK FUNDING PURCHASE

DA FORM 3953- Purchase request and commitment (Funds Certification)Cover of SF 44 track funds spent (US DOLLARS)ANTI-DEFICIENCY ACT

CLASS ‘A’ AGENT - May have funds available, HOWEVER- cannot spend more than authorized

ORDERING OFFICER (OO)Slide22

AUTHORIZED ITEMS

LETTER OF APPOINTMENTCertain items are never authorized for purchase by an Ordering Officer:

Ammunition or explosives Personal services MTOE equipment Construction

Any single purchase costing more than $2500

(All purchases shall be “over the counter”)

ORDERING OFFICER (OO)Slide23

Fair and reasonable pricesTwo or more quotes

Making the purchaseProperly requestedAuthorized itemThe price is fair and reasonable

ORDERING OFFICER (OO)Slide24

SupervisionLetter of appointment

Report to contracting office on a weekly and monthly basis

ORDERING OFFICER (OO)Slide25

APPOINTED BY CCOMONITOR AND ENFORCE CONTRACT

CCO MUST TERMINATE COR AT THE CONCLUSION OF THE CONTRACT

CONTRACTING OFFICER’S REPRESENTATIVE (COR)Slide26

APPOINTED BY Finance & Accounting Office (F&AO)

NOMINATED BY COMMANDMAKE CASH PAYMENTSSENIOR NCOs AND HIGHER

CAN NOT SERVE AS AN OO OR CCODISBURSING AGENT ONLY

CLASS “A” (DISBURSING) AGENT Slide27

Government

Pruchase Card (GPC)

APPOINTED BY COMMANDS

$2500.00 LIMIT PER PURCHASE

INCREMENTATION PROHIBITEDSlide28

TRAINING

CONTRACT PERSONNEL

F&AO TRAINS THE CLASS “A” AGENT

CCO TRAINS THE COR, AND

GPC

HOLDER

ALL PERSONNEL MUST BE TRAINED PRIOR TO OPERATION IN A CONTINCENCY SITUATIONSlide29

CONTROL MEASURES

CONTRACTING PERSONNEL

LETTER OF APPOINTMENT

OO AND COR REPORT TO CCO

WEEKLY/MONTHLY

CLASS “A” AGENT REPORTS TO F&AO

WEEKLY

GPC

MUST BE RECONCILED MONTHLY

Recommend FLAGGING of OOs, Class “A” agents,

and

GPC

until accounts are clear.

Slide30

ENABLING LEARNING OBJECTIVE (D)

Action:

Identify the purchasing methods and the Federal Acquisition Regulations.

Condition:

The Support Battalion, which you are assigned, is providing direct support during a contingency operation. You have been tasked, by your commander, to procure items for the repair of equipment that have commercial parts available.

Standard:

Define the purchasing methods and governing Federal Regulations used during Contingency Contracting. Slide31

METHODS OF PURCHASE

PURCHASE ORDERS

DD FORM 1155/SF 1449ONE DELIVERY AND ONE PAYMENT

BLANKET PURCHASE AGREEMENT (BPA)

DD FORM 1155/SF 1449

CHARGE ACCOUNTSlide32

PURCHASE ORDER- INVOICE-VOUCHER (SF 44)

POCKET SIZED FORM FOR ON-THE-SPOT PURCHASEFUNDING LIMITATIONSIMMEDIATE AVAILIBILITY

ONE DELIVERY AND ONE PAYMENTMUST BE THE MOST ECONOMICAL AND EFFICIENT

METHODS OF PURCHASESlide33

GPC $2500.00 PER TRANSACTION INCREMENTATION PROHIBITED

PROHIBITED USESCASH ADVANCESRENTAL OF LEASE OF LAND OR BUILDINGS

TELECOMMUNICATIONS SERVICES

METHODS OF PURCHASESlide34

FEDERAL REGULATORY GUIDANCE

FEDERAL ACQUISITION REGULATION (FAR)

DEFENSE FEDERAL ACQUISITION REGULATION (DFAR)ARMY FEDERAL ACQUISITION REGULATION (AFAR)Slide35

SUMMARY

Government contracting overview

Contingency contractingTypes of contingenciesElements of a contingencyOperational concept of contingency contracting

Contract support personnel

Methods of purchase

Regulatory guidance