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PRIORITY MATRIX MANAGING MULTIPLE PROJECTS PRIORITY MATRIX MANAGING MULTIPLE PROJECTS

PRIORITY MATRIX MANAGING MULTIPLE PROJECTS - PowerPoint Presentation

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Uploaded On 2018-11-10

PRIORITY MATRIX MANAGING MULTIPLE PROJECTS - PPT Presentation

Concurrent Deadlines Prioritization Tracking Loose Ends Kari Beaulieu kariappfluencecom appfluencecom PRIORITY MATRIX Retail Communications Across Regional Stores We provide the district store manager visibility into critical issues across a dozen stores all over the country ID: 726256

matrix priority multiple projects priority matrix projects multiple deadlines time visibility team management project priorities managing appfluence ends prioritization

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Slide1

PRIORITY MATRIX

MANAGING MULTIPLE PROJECTS

Concurrent Deadlines, Prioritization, Tracking Loose Ends

Kari Beaulieu

kari@appfluence.com

appfluence.comSlide2

PRIORITY MATRIX

Retail Communications

Across Regional Stores

We provide the district store manager visibility into critical issues across a dozen stores all over the country,

resolving customer issues before they become fires.

About Us

More Efficient Meetings

CEO/President/SVPs of this design-build-operate construction firm leverages Priority Matrix to have more efficient staff meetings, helping everyone

know exactly what they are accountable for, and saving 20-30 minutes every meeting.

Alignment at

Across Multiple Projects

Priority Matrix helps the CEO and top executives stay aligned on key priorities across the entire organization

keeping the team organized and efficient.

Featured in Apple App Store one of the “get things done” app.

A leader in

Priority Management Software

Thousands of customers worldwideSlide3

Today’s Agenda

Challenges faced when managing multiple projects

Balancing the needs of various project owners

Using the Eisenhower Method for time management and prioritization

Priority Matrix overview:

Scheduling and maintaining visibility of concurrent deadlinesTracking loose ends and managing tasks

PRIORITY MATRIXSlide4

What are the biggest challenges faced?

Deadlines (overlapping deadlines, meeting deadlines, missed deadlines)

Shifting priorities

Keeping track: of loose ends, small detailsOverseeing team members and managing staff

Time

Scheduling

PRIORITY MATRIXSlide5

PRIORITY MATRIX

You had a

project

plan that was going to be perfect…

Then

.. Something falls behind or an emergency comes up

Now

.. You have more work to handle than resources So.. Somewhere along the line, a key task gets dropped

Then.. The project gets delayed or a deadline is missed

And

.. You have to inform the project owner

Result

.. This is uncomfortable for you, uncomfortable for clients, can take a toll on the relationship

*Note: this can often happens across multiple projects

We’ve all been there…Slide6

PRIORITY MATRIX

Project Owners

What is my timeline?

Are there any important updates?

When will this be done?

Their Needs vs. Your Needs

Architects

What’s all our clients timeline?

Any important obstacles?

Who should do what first?Slide7

The Result = LIFO

LIFO = Last In, First Out

In this example, the most recent email in your inbox (or task assigned to you) becomes the first task that you work on. It’s a natural reaction, however, LIFO disregards a number of important factors when managing multiple projects, such as:

Concurrent Deadlines

Priority Level

Time Management

PRIORITY MATRIXSlide8

PRIORITY MATRIX

So Much To Do … So Little Time

The Eisenhower MethodSlide9

PRIORITY MATRIX

What is Priority Matrix

?

Priority Matrix is a

platform for team coordination

built especially to

help teams manage multiple projects

by

centralizing information

and providing better visibility of project priorities across the board, to ensure nothing slips through the cracks.Slide10

PRIORITY MATRIX

Homepage of the Organization

Priority Matrix - “Single source of truth” — the latest priorities, accountability, and visibility on everything that’s important when you start your day.Slide11

PRIORITY MATRIX

Simple Concept.

Profound Impact.

Better context. More visibility. Less noise.

Fires

Planned Tasks

Resources

Inbox Slide12

Resolving Our Main Challenges

Deadlines = visibility & awareness is half the battle

Shifting priorities = keep your team aware of changes in real time

Keeping track of staff assignments, loose ends = PM is a centralized platform designed for thisTime management = more effective prioritization OR more realistic scheduling

PRIORITY MATRIXSlide13

PRIORITY MATRIX

Keeps deadlines and schedules visible

and uniform across multiple projects

Facilitates weekly planning meetings

by providing a real-time agenda

Gives you

peace of mind

knowing nothing has slipped through the cracks

“Single source of truth” to

keep your team on the same page and increase accountabilityReduces internal email traffic by providing a platform for communication

Priority Matrix solves a few simple problems for architects

managing many projectsSlide14

PRIORITY MATRIX

High priority tasks become easy to identify and are tackled first

Decisions about what to work on are calculated, easy to track, and uniform across your team

Balancing Priorities Across Multiple ProjectsSlide15

Next Steps

Start a Priority Matrix trial at

appfluence.com

, invite 3-4 people with whom you work most closely AND/OR book a one-on-one call with me We’ll learn about your workflow, and make sure you have the right templates and integrations to get you started

Leveraging the increased visibility of timelines, better prioritization, and capability to track small details to stay on top of your projects

Let’s quantify the shift in time management and productivity!

PRIORITY MATRIXSlide16

PRIORITY MATRIX

Frequently Asked Questions

How to get in touch?

Email us: support@appfluence.com

How do I get better at self-management?

Subscribe to our newsletter

by emailing

kari@appfluence.com

, sign up for

one-on-one

trainingSlide17

"Responsibility equals accountability equals ownership. And a sense of ownership is the most powerful weapon a team or organization can have."

Pat Summitt

PRIORITY MATRIX