Mapping a New Route 1 2 INTRODUCTION Hosted by ALCTS The Association for Library Collections and Technical Services 3 YOUR PRESENTOR At Rest At play 4 EXPECTATIONS You you have experience with AACR2 and with creating some records for maps etc ID: 716653
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Slide1
RDA and Cartographic Materials:
Mapping a New Route
1Slide2
2Slide3
INTRODUCTION
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The Association for Library Collections and Technical Services
3Slide4
YOUR PRESENTOR:
At Rest…
At play…
4Slide5
EXPECTATIONS
You: you have experience with AACR2 and with creating some records for maps, etc.
We’re all still in a learning mode when it comes to RDA and its principles
A lengthy learning curve…
At the descriptive level, the changes for cartographic materials are not that huge
I’m not close to being “expert” yet … but
I’m
trying!
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ALCTS, The
Association for Library Collections and Technical Services
5Slide6
6Slide7
ROAD MAP TO THIS PRESENTATION
RDA
Section
1 “Recording Attributes of Manifestation and Item”
c
hapters 1, 2, and 3
RDA Section 2 “Recording Attributes of
Work
and
Expression”
chapters 6 and 7
Appendices B and D
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7Slide8
ROAD MAP…cont’d
Some RDA Background
New Concepts
New Terminology
Changes That Apply to All Materials
Cartographic Materials-Specific Changes
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Association for Library Collections and Technical Services
8Slide9
RDA Background
Why RDA? – focus on digital information
Flexible and Extensible
Support the User (and those of us who support our users)
Four “user tasks”
All about Relationships – Describing Entities
Helps in process to “find”, “identify”, “clarify”, and “understand”
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Association for Library Collections and Technical Services
9Slide10
NEW CONCEPTS
10Slide11
NEW CONCEPTS: “Take What You See”
Principle of Representation or “Take What You See”
Simplifies the cataloging process
Impact on abbreviations, inaccuracies
Important in that it allows for data reuse
Streamlines workflows
Helps make our records more internationally useable
…remember “take what you see”
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11Slide12
NEW CONCEPTS: “Core” and “Core if”
See RDA Instruction
1.3
“Core Elements
”
LC
RDA Core Elements for the RDA Test (combination of RDA “Core” and RDA “Core if” elements plus additional elements
)
:
http://
www.loc.gov/catdir/cpso/RDAtest/training2word7.doc
and also …
RDA Core Elements and FRBR User Tasks http://
www.rda-jsc.org/docs/5chair15.pdf
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12Slide13
13Slide14
LEARNING A NEW LANGUAGE: SOME RDA TERMINOLOGY
ACCESS
POINT (0.7)
≈ “Heading”
CREATOR (RDA glossary) =
a person, family, or corporate body responsible for the creation of a work, e.g., a cartographer
CARRIER (Chapter 3)
= Physical
m
edium for storage of information
LCPS
= Library of Congress Policy
Statements (similar to Library of
Congress
Rule Interpretations in AACR2; look for the “LCPS”
logo or under the “Resources” tab in the
RDA Toolkit to access these)
…and “Mode of Issuance” (see Instruction 1.1)
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14Slide15
FRBR, FRAD, etc.
15Slide16
FRBR, FRAD, etc.: All About Relationships
RDA based on models such as FRBR and FRAD
Entity-relationship models
Relationships between entities, and between it and the user’s tasks
Out of 10 Sections in RDA, 6 devoted to recording relationships
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16Slide17
FRBR GROUP 1 ENTITIES: A Model of Relationships
WORKS:
“a distinct intellectual or artistic creation”
EXPRESSIONS:
“the intellectual or artistic realization of a work in the form of…”
MANIFESTATIONS:
“the physical embodiment of an expression of a work”
ITEM:
“a single exemplar of a manifestation”
*I refer to them as WEMI’s…
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17Slide18
CHANGES TO RECORDS ACROSS ALL FORMATS
18Slide19
CHANGES TO RECORDS ACROSS ALL
FORMATS…
“RULE of THREE”
ABBREVIATIONS
NEW 33X FIELDS
RELATIONSHIP DESIGNATORS
PUNCTUATION CONVENTIONS
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19Slide20
Rule of Three
Under AACR2, rule 1.1F5 forced us to use “… [et al.]” whenever more than three persons or bodies were responsible; this also carried over into other aspects of descriptive cataloging
Under RDA 2.4.1.5 this constraint is gone in favor of showing all relationships…for example:
AACR2
:
Bibliographie
du department “
Urbanisation
et socio-
systèmes
urbains
” 1982-1987 /
comité
de redaction, L. Bourgeois … [et al.].
RDA:
Bibliographie
du department “
Urbanisation et socio-systèmes urbains” 1982-1987 /
comité
de redaction, L. Bourgeois, J.P.
Duchemin
, E. Le
Bris
, A.
Sinou
.
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20Slide21
Rule of Three…mixed responsibility
AACR2:
Autobiography of Mark Twain. Volume 1 [electronic resource] /
Harriet
Elinor
Smith, editor
; associate editors,
Benjamin Griffin ... [et al.].
RDA:
Autobiography of Mark Twain. Volume 1 / Harriet
Elinor
Smith, editor ; associate editors,
Benjamin Griffin, Victor Fischer, Michael B. Frank, Sharon K. Goetz, Leslie Myrick
.
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21Slide22
Rule of Three…where things go
(1XX
)
Authorized access point:
Smith, Harriet
Elinor
.
(
7XX)
Added
author: Griffin, Benjamin,
1968-
Added
author: Fischer, Victor
. Added
author: Frank, Michael B.
Added author: Goetz, Sharon K.
Added
author: Myrick, Leslie Diane.
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22Slide23
Rule of Three…map example
AACR2:
The Roman Empire around 200 CE /
ǂc
compiled by Richard
Talbert
… [et al.],
with assistance from Cary
Barber
… [et al
.].
RDA:
The Roman Empire around 200 CE /
ǂc compiled by Richard Talbert, Elizabeth Robinson and Ross Twele, with assistance from Cary Barber, Byron Boots and Brian Turner.
Authorized access point
: Talbert, Richard J. A., 1947-
Added author: Robinson, Elizabeth.
Added author:
Twele
, Ross.Added author: Barber, Cary.Added author: Boots, Byron.Added author: Turner, Brian.
23Slide24
Abbreviations
24Slide25
Abbreviations: no more “
S.l.” and “s.n
.”
Fewer
abbreviations (no more Latin abbreviations)
[
S.l
.]
:
Orstom
...
(
AACR2
)[Place of publication not identified] :
Orstom
...
(RDA)
[
S.l. : s.n., … (AACR2)[Place of publication
not identified] : [
publisher
not
identified
],
…
↑
(
RDA)
See Instruction 2.2.4 for when and where to use square brackets, along with the LCPS given with the Instruction
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25Slide26
Abbreviations…cont’d
Abbreviations in other contexts
Transcribed elements (see B.4)
Appendix B (see B.7 – B.11 for acceptable abbreviations)
….more on this in a bit
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26Slide27
New 33X fields
Directly related to extensible framework
Gives greater detail than data found in physical description
Controlled vocabulary
Repeatable fields
MARC Tag
Name
RDA Instruction
336 Content Type 6.9 (Core)
337 Media Type 3.2
338 Carrier Type 3.3 (Core)
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27Slide28
336: Content Type
From:
http://www.loc.gov/marc/RDAinMARC29-9-12-11.html
The source code for this list in field 336 $2 (Source) is
rdacontent
RDA content term - 336 $a
MARC codes for
RDA terms - 336 $b
MARC Bibliographic Leader/06 code(s)
cartographic dataset
crd
e or f
cartographic image
cri
e or f
cartographic moving image
crm
e or f
cartographic tactile image
crt
e or f
cartographic tactile three-dimensional form
crn
e or f
cartographic three-dimensional form
crf
e or f
28Slide29
337: MEDIA TYPE
The
source code for this list in field
337
$2 (Source) is
rdamedia
RDA media terms -337 $a
MARC codes for RDA terms - 337 $b
MARC media codes - 007/00
audio
s
s - sound recording
computer
c
c - electronic resource
microform
h
h - microform
microscopic
p
projected
g
g - projected graphic
m - motion picture
stereographic
e
unmediated
n
t - text
k - non-projected graphic
video
v
v - videorecording
other
x
z - unspecified
unspecified
z
z - unspecified
29Slide30
338: CARRIER TYPE
The
source code for this list in field 338 $2 (Source) is
rdacarrier
.
RDA carrier terms - 338 $a
MARC codes for
RDA terms - 338 $b
MARC unmediated carrier codes
card
no
no code
flipchart
nn
no code
roll
na
no code
sheet
nb
no code
volume
nc
no code
object
nr
r - Bibliographic Leader/06
other unmediated carrier
nz
no code
30Slide31
33X Fields: A Way to Remember Each
336 Content Type = “what is it?”
337 Media Type = “how is it stored?”
338 Carrier Type = “where is it stored?”
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31Slide32
336, 337, 338
Field Examples for a Sheet Map
336 cartographic image
ǂb
cri ǂ2
rdacontent
337 unmediated
ǂb
c
ǂ2
rdamedia
338 sheet
ǂb
nb ǂ2 rdacarrier
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32Slide33
336, 337, 338 Field Examples for a GIS dataset
336 cartographic dataset
ǂb
crd
ǂ2
rdacontent
337 computer
ǂb
n ǂ2
rdamedia
338 online resource
ǂb
cr
ǂ2 rdacarrierHosted by ALCTS, The Association for Library Collections and Technical Services
33Slide34
Relationship Designators
34Slide35
Relationship Designators…
Appendices I, J, K, and L in RDA
Appendix I = Relationships between a resource and persons, families, corp. bodies associated with it
Appendix J = Relationships between WEMIs
Appendix K = Relationships between persons, families, and corp. bodies
Appendix L = Relationships between concepts, objects, events, and places (forthcoming)
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35Slide36
Relationship
Designators…concerning cartographic materials
Appendix I, see Instructions under I.2, I.3, I.4
I.2.1: “author”, “cartographer” or “designer”
I.2.2: “producer”, “sponsoring body”
…and so forth…
For example:
100 1
Raisz
, Erwin, ≠d 1893-1968, ≠e cartographer.
Cartographic cataloging community should discuss applications
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36Slide37
Punctuation Conventions
37Slide38
Punctuation
Is ISBD punctuation gone? No, but…
Appendix D “Record Syntaxes”
Library community likely will continue using ISBD
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38Slide39
39Slide40
CHANGES TO RECORDS FOR CARTOGRAPHIC MATERIALS
255 field, Mathematical Data Elements
300 field, Physical Description
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40Slide41
CHANGES TO RECORDS FOR CARTOGRAPHIC MATERIALS
Focus on changes to mathematical data
elements, particularly found in 255 $a
square
brackets no longer used
“ca.” and abbreviations changes
Focus on changes to physical description data
elements
abbreviations…again
metric
symbols,
not an abbreviation
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41Slide42
Mathematical Data Elements
Chapter 7 of RDA “Describing Content”
7.25 Recording Scale Statements (255 ≠a)
7.26 Recording Projection Statements (255 ≠b)
7.4 Recording Coordinates (255 ≠c)
7.25.1.3 “Recording Scale” mirrors Area 3.3 of Chapter 3 in AACR2
except
for the use of square brackets; the explicit use of the term “Scale” in the statement; and the use of “ca.”
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42Slide43
Mathematical Data Elements: Conversion to RF form
RDA 7.25.1.3 and AACR2 3.3B1→
must
provide scale as a representative fraction (RF), e.g., 1:100,000
When not given on the map as an RF, convert by:
changing
a verbal statement to RF, e.g
.,
“1 in. = 4 miles”
use
a Natural Scale Indicator to measure from a bar/graphic scale on the map (see above)
BUT…in RDA we do not supply the data with square brackets
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43Slide44
Mathematical Data Elements: Square Brackets, “approximately” and “Scale”
AACR2 Format
Scale [ca. 1:10,000]
Scale [1:600]. 50 ft. to an in.
3.3B1. Give scale as a RF, if not in that form convert and give in square brackets with “ca.” if computed from a NSI, or only in square brackets if computed from a verbal scale.
RDA Format
Scale approximately 1:10,000
Scale 1:600. 50 ft. to an in.
7.25.1.3, instructions for recording scale overall, must give as RF form; 7.25.3.3 instructions for recording horizontal scale. Square brackets are NOT used.
44Slide45
Mathematical Data Elements: Abbreviations
General instruction in RDA Appendix B:
B.4
Transcribed
Elements
For transcribed elements,
use only those abbreviations found in the sources
of information for the element.
If supplying
all or part of a transcribed element,
generally do not abbreviate words.
255 Scale
approx.
1:100,000.
[“approx.” appears on the map]
BUT
255 Scale
approximately
1:100,000.B.5.7 Additional Scale InformationUse abbreviations prescribed in B.7
for
terms used as part of additional scale information (see
7.25.5).
Metric symbols are not abbreviations
; such symbols are not followed by a full stop.
255 Scale 1:253,440. 1
in.
equals 4 miles. 1
cm
equals 6.43
km.
45Slide46
PHYSICAL DESCRIPTION ELEMENTS
46Slide47
Physical Description Elements
Instructions for recording these elements separated between two chapters, 3 and 7
In many cases Instructions for cartographic materials are separated from generic Instructions, definitely helpful! (e.g., 3.5 vs. 3.5.2 for maps)
Overall the changes from AACR2 to RDA are minor, for instance:
AACR2→
1 map : ≠b col. ; ≠c 62 x 59 cm., folded to 22 x 10 cm.
versus
RDA→
1 map :
≠b
color
; ≠c 62 x 59
cm,
folded to 22 x 10 cm.
47Slide48
Physical Description Elements: Abbreviations
“col.” now must be spelled out as “color”
“colored” has a specific meaning; color added after
map was created, not during the process
other commonly abbreviated words in AACR2 are
no longer abbreviated, e.g.,
[
“diam.” is now
“diameter”]
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48Slide49
Physical Description Elements: Chapter
3
Extent (300≠a): separated out for cartographic materials (see Instruction 3.4.2
)
Layout (300≠b): cartographic images separated out (see Instruction 3.11.2
)
Dimensions
(300≠c): remember that metric symbols, e.g., cm, are not abbreviations (see Instruction 3.5.2
)
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49Slide50
Physical Description Elements: Chapter 7
In AACR2, 3.5C it is “other physical details” and all aspects are collocated in one location (layout, production method, number of maps in an atlas,
colour
, medium, material, mounting)
In RDA, Instructions for most of these are in Chapter 3, but the attribute of color is found in 7.17.1.3
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50Slide51
51Slide52
MAP RECORD EXAMPLE
SAMPLE
RDA RECORD FOR A SINGLE MAP ON ONE SIDE OF A SHEET
DESC: =
i
007 a
ǂb
j
ǂd
c
ǂe
a
ǂf
n
ǂg
z
ǂh
n
040 UPM
ǂc
UPM ǂe
rda
034 1 a
ǂb
88000
ǂd
W0745900
ǂe
W0741700
ǂf
N0413000
ǂg
N0405000
052 3813
ǂb
S9
090 G3813.S9 1955
ǂb
.H3
049 UPMM
100 1 Harper, George B.
245 10 Sussex County, New Jersey /
ǂc
corrected to 1955 by George B. Harper, County Engineer.
255 Scale
approximately
1:88,000
ǂc
(W 74°59ʹ--W 74°17ʹ/N 41°30ʹ--N 40°50ʹ).
260 Convent Station, N.J. :
ǂb
copyright, General Drafting Co., Inc.,
ǂc
[1955]
300 1 map :
ǂb
color
;
ǂc
62 x 59
cm
, folded to 22 x 10 cm.
336 cartographic image
ǂb
cri ǂ2
rdacontent
337 unmediated
ǂb
n ǂ2
rdamedia
338 sheet
ǂb
nb
ǂ2
rdacarrier
500 "All borough streets are improved."
500 Includes a location map and two
illustrations
.
500 Text,
illustrations
with captions, and mailing area on verso.
651 0 Sussex County (N.J.)
ǂv
Maps.
655 7 Maps. ‡2
lcgft
710 2 General Drafting Company.
52Slide53
MAP RECORD EXAMPLE with RDA
Instructions indicated
DESC: =
i
007 a
ǂb
j
ǂd
c
ǂe
a
ǂf
n
ǂg
z
ǂh
n
040 UPM
ǂc
UPM
ǂe
rda
034 1 a
ǂb
88000
ǂd
W0745900
ǂe
W0741700
ǂf
N0413000
ǂg
N0405000
052 3813
ǂb
S9
090 G3813.S9 1955
ǂb
.H3
049 UPMM B.4
100 1 Harper, George B.
245 10 Sussex County, New Jersey /
ǂc
corrected to 1955 by George B. Harper, County Engineer.
255 Scale
approximately
1:88,000
ǂc
(W 74°59ʹ--W 74°17ʹ/N 41°30ʹ--N 40°50ʹ).
260 Convent Station, N.J. :
ǂb
copyright, General Drafting Co., Inc.,
ǂc
[1955]
300 1 map :
ǂb
color
;
ǂc
62 x 59
cm
, folded to 22 x 10
cm
. B.5.1
336 cartographic image
ǂb
cri ǂ2
rdacontent
6.9
337 unmediated
ǂb
n ǂ2
rdamedia
3.2
338 sheet
ǂb
nb
ǂ2
rdacarrier
3.3
500 "All borough streets are improved."
500 Includes a location map and two
illustrations
. B.4
500 Text,
illustrations
with captions, and mailing area on verso.
651 0 Sussex County (N.J.)
ǂv
Maps.
655 7 Maps. ‡2
lcgft
710 2 General Drafting Company.
53Slide54
MAP RECORD EXAMPLE II
100 1 Hereford, Richard.
245 10 Map showing surficial geology and geomorphology of the Palisades Creek Archeological Area, Grand Canyon National Park, Arizona /
ǂc
by Richard Hereford ; prepared in cooperation with U.S. Bureau of Reclamation Glen Canyon Environmental
Studies
.
2461
ǂi
Accompanying text title:
ǂa
Description of map units and discussion to accompany Map showing surficial geology and geomorphology of the Palisades Creek Archeological Area, Grand Canyon National Park, Arizona
255 Scale 1:2,000
ǂc
(W 111°49ʹ15ʺ--W 111°48ʹ40ʺ/N 36°08ʹ45ʺ--N 36°07ʹ45ʺ).260 [Reston, Va.] : ǂb U.S. Department of the Interior, U.S. Geological Survey, ǂc
[1993]
300 1
map ;
ǂc
34 x 78 cm
, on sheet 55 x 108 cm, folded in envelope 30 x 24 cm + ǂe text (20 pages : illustrated ; 28
cm
).
336 cartographic image ≠b cri ≠2
rdacontent
337 unmediated ≠b n ≠2
rdamedia
338 sheet ≠2
nb
≠2
rdacarrier
490 1 Open-file report ;
ǂv
93-553
500 Relief shown by contours.
500
"Compiled by Photogrammetry Section, Branch of Astrogeology
, Flagstaff, Arizona. Aerial photography of 7 October 1989, approximate scale 1:4,600. Water level at approximately 140m³/s."
…
650 0 Geology
ǂz
Arizona
ǂz
Palisades Creek Region
ǂv
Maps.
650
0 Geomorphology
ǂz
Arizona
ǂz
Palisades Creek Region
ǂv
Maps.
650
0 Geology
ǂz
Arizona
ǂz
Grand Canyon National Park
ǂv
Maps.
650
0 Geomorphology
ǂz
Arizona
ǂz
Grand Canyon National Park
ǂv
Maps.
655
7 Geological
maps. ǂ2
lcgft
655
7 Thematic
maps. ǂ2
lcgft
710 2 Glen Canyon Environmental Studies (Program : U.S.)
710 2 Geological Survey (U.S.)
710 2 Geological Survey (U.S.).
ǂb
Branch of Astrogeology
.
830 0 U.S. Geological Survey open-file report ;
ǂv
93-553
.
54Slide55
MAP RECORD EXAMPLE Showing Entities Involved
007 a
ǂb
j
ǂd
c
ǂe
a
ǂf
n
ǂg
z
ǂh n040 UPM
ǂc
UPM
034 1 a ǂb 5500000 ǂd E0340000 ǂe E0620000
ǂf
N0320000
ǂg
N0120000
042
pcc050 4 G7521.H8 1957 ǂb .A8 → Call number as a whole = Item entity; Class
number alone
=
Work entity
052 7521
090
ǂb
049 UPMM
245 00 Arabian Peninsula, petroleum concessions, oil fields, and installations, Jan. 1957 :
ǂb
concession area ownership including offshore concessions.
→
Manifestation entity
250 First revised 2-57.
→
Manifestation entity
255 Scale approximately 1:5,500,000
ǂc
(E 34°--E 62°/N 32°--N 12°).
→
Expression entity
260 [Washington, D.C. :
ǂb
U.S. Department of State?,
ǂc
1957
]
300 1 map :
ǂb
color
;
ǂc
41 x 47 cm.
→
Manifestation entity except for “color
” =
Expression
336 cartographic image ‡b cri ‡2
rdacontent
→
Expression
entity
337 unmediated ‡b n ‡2
rdamedia
→
Manifestation entity
338 sheet ‡b
nb
‡2
rdacarrier
→
Manifestation entity
500 Includes table with an index of "Operating Companies" and their "Controlling Interests," and additional legend for boundaries.
→
Work entity
500 "25338 3-56 (First Revision 2-57
)."
500 "SSO -- 176-2/57
."
650 0 Petroleum
ǂz
Arabian Peninsula
ǂv
Maps.
→
Subj.
hdg
.
and subdivision = Work; ‡v f/g = Expression650 0 Petroleum pipelines ǂz Arabian Peninsula ǂv Maps. → same as above650 0 Petroleum refineries ǂz Arabian Peninsula ǂv Maps. → same as above650 0 Petroleum industry and trade ǂz Arabian Peninsula ǂv Maps. → same as above655 7 Thematic maps. ‡2 lcgft
→
Expression entity
710 1 United States. ‡b Dept. of State.
→
Work entity
55Slide56
SUMMARY THOUGHTS
Focus and clarifications regarding RDA
User-focused
Relationship driven
Not too big of a leap from the AACR2 side to the RDA side in terms of resulting records
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56Slide57
ACKNOWLDEGEMENTS
John
Attig
Diane Baden, Cindy
Hepfer
, Yuan
Li, Julie Reese
and the rest of the “ALCTS crew”
Kate Harcourt and the members of the ALCTS RDA Planning and Training Task Force
…and YOU!
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57Slide58
SUGGESTED ONLINE RESOURCES
Introducing RDA: A Guide to the Basics
by Chris Oliver. (ALA Editions special reports) Chicago : ALA, 2010. ISBN: 9780838935941
http://www.alastore.ala.org/detail.aspx?ID=2897
LC RDA site “Information and Resources
in Preparation for RDA”:
http://www.loc.gov/aba/rda/
LC documents for the
RDA test:
http://
www.loc.gov/catdir/cpso/RDAtest/rdatraining2.html
LC
testing website:
http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html
LC test records as examples
website:
http://
www.loc.gov/catdir/cpso/RDAtest/rdatestrecords.html
Forthcoming in 2012…
RDA and Cartographic Resources
b
y Paige G. Andrew and Mary Lynette
Larsgaard
http://www.alastore.ala.org/detail.aspx?ID=3542
58Slide59
Contact Me:
Paige Andrewpga2@psu.edu
814-867-0786
59Slide60
…QUESTIONS?
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60