Travel Business Travel What You Need to Know PowerPoint Presentation

Travel Business Travel What You Need to Know PowerPoint Presentation

2018-09-20 6K 6 0 0


Business Services. November 2012. Website Location. Jill Hernandez. Airfare. Athletic Travel. Meals . (. per-diem rates apply. ). Lodging . (. receipts required. ). Vehicle Use . (personal vehicles and rentals). ID: 672707

Embed code:

Download this presentation

DownloadNote - The PPT/PDF document "Travel Business Travel What You Need to ..." is the property of its rightful owner. Permission is granted to download and print the materials on this web site for personal, non-commercial use only, and to display it on your personal computer provided you do not modify the materials and that you retain all copyright notices contained in the materials. By downloading content from our website, you accept the terms of this agreement.

Presentations text content in Travel Business Travel What You Need to Know



Business TravelWhat You Need to KnowBusiness ServicesNovember 2012


Website Location

Jill Hernandez



Athletic TravelMeals (per-diem rates apply)Lodging (receipts required)Vehicle Use

(personal vehicles and rentals)Conference Registration Fees


parking, telephone calls, facsimiles, hotel internet access charges, taxicab fares, airport shuttle fares, and tolls.  All business calls, and one long distance call to a family member on the first day of travel and alternating days thereafter. Commercial ground transportation requires receipts if over $75.00;

all other

miscellaneous expenses require receipts if over $25.00.  All miscellaneous expenses must be itemized on the

Travel Expense Reimbursement Form


Types of Travel Reimbursements


100 miles or more: $34.75/day plus $

0.2175/mile but should not exceed $0.5650/mile rate below.Less than 100 miles: $0.5650/mile (LOCAL travel). Note: excludes travel to Deer Creek Ranch or Crater Lake Natl. Park, not to exceed $.5650/mile federal rate.

Private Car Reimbursement Rates


Rental Agreement Options

Enterprise Rent-A-Car National Car RentalProvides discount pricing on vehicle rentalsPayment methods:

Pay with your own credit card or SOU Corporate Travel Card and use the Travel Expense Report Form for reimbursement.

Set up for receiving a “Direct Bill” from the rental agency, and pay by Banner invoice.

Vehicle Rental


Vehicle Rental - Enterprise


Go to

Click on the tab at the top of the page – Business RentalsClick on link at the left : Already have an Account ? Make a ReservationEnter in the Enterprise Business Rental Program # box : Enter PIN : OREClick “Sign-In” button

This system requires an Index Code to complete your reservation.

Enterprise – online rental


Website Location for Other Travel Expenses


Employees can use their Corporate Travel card, or personal credit cards to book their own airfare accommodations, and file for a reimbursement.

Airfare can also be booked through Jackson Travel for students and visiting guests, using the SOU Institutional Travel Card. To book rates through Jackson Travel, departments must: Contact Jackson Travel to convey needed accommodations, identify yourself as an SOU employee, and provide your Departmental Index Code.

Jackson Travel will e-mail SOU Business Services to confirm the individual is authorized to commit funds on behalf of the SOU department.

Same day, Business Services will acknowledge the individual is an SOU employee who is authorized to make the commitment.

Jackson Travel will issue the airfare ticket, and charge it to the SOU Business Services Travel Card.

Business Services will JV the expense to the department index each month.



Travel Forms

Travel Forms


SOU Air Travel Website

Air Travel



Initial Day of Travel: DeparturePrior to 7:00am7:00am to 12:59pm1:00pm and afterMeal Allowance






Out-of-State (Low



$26.00Out-of-State (High





Final Day of Travel:


Prior to Noon

Noon to 5:59pm

6:00pm and after

Meal Allowance








Out-of-State (Low





Out-of-State (High





Breakfast = 25%

Lunch = 25%

Dinner = 50%

One-day trips:

travelers are entitled to the breakfast per diem if they leave the official workstation two or more hours before their regular work shift, and they are entitled to the dinner per diem if they return two or more hours after their regular work shift.

No receipts are required for meals that fall within the allowable rates.


Receipts are required. Receipts should be itemized and show that the lodging was paid.

When staying at an Oregon hotel, inquire as to whether they offer “State” rates. Many will extend “state” rates, but not all are aware that SOU is affiliated with a State agency. To view maximum rates, visit: Travel Rates Tables.

Note: Exceptions can apply given limited alternatives, and department’s funding. See Travel Exception Form. Lodging


Jill Hernandez, Travel/Accounts Payable Specialist 552-6553Mark Gibbons, Purchasing Agent 552-6574Steve Larvick, Business Director 552-6594Contacts


Next Up

Mark Gibbons, Purchasing AgentPurchasing Card Overview Card User, Card Custodian & Administration2:15 P.M.

About DocSlides
DocSlides allows users to easily upload and share presentations, PDF documents, and images.Share your documents with the world , watch,share and upload any time you want. How can you benefit from using DocSlides? DocSlides consists documents from individuals and organizations on topics ranging from technology and business to travel, health, and education. Find and search for what interests you, and learn from people and more. You can also download DocSlides to read or reference later.