Pre examination preparation work - PowerPoint Presentation

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Uploaded On 2015-09-23

Pre examination preparation work - PPT Presentation

for arranging question papers needed for conducting the written examination at the scheduled time slot Presentation by Desk 42 MSBTE Mumbai QUESTION PAPER DISTRIBUTION NETWORK MSBTE MUMBAI ID: 138338

msbte question paper examination question msbte examination paper rbte institute papers concerned centre fax secretary 022 students mumbai distribution time mail report

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Slide1

Pre examination preparation workfor arranging question papers needed for conducting the written examination at the scheduled time slot

Presentation

Desk 42

MSBTE, MumbaiSlide2

QUESTION PAPER DISTRIBUTION NETWORKMSBTE , MUMBAI(SOURCE)

RBTE

MUMBAI PUNE AURANGABAD NAGPUR

DISTRIBUTION CENTRES

(DC)

EXAMINATION CENTRES

(EC)Slide3

Preparations needed at InstituteEach institute should identify the question paper codes needed for examination.

Sources for working the question paper codes needed are;

Date wise examination time table for the institute.

Report of examination forms confirmed at institute level.

Corrected seating chart at the institute.

Study of institute wise question paper inventory.Slide4
Slide5

Typical report of candidates filling examination forms from an instituteSlide6

Typical segregation of application data on excel sheet for assessing the question paper need.Slide7

Typical institute level question paper inventorySlide8

Preparation at examination centreCheck the attached centre’s time table.Compare the question paper requirement submitted by attached centre

with the question paper inventory for the EC.

Report at the earliest any shorts to concerned distribution

centre

.Send a copy of report to concerned RBTE. Slide9

Preparation at the distribution centreCheck the inventory requirement submitted by examination centre and attached centre

Hold a meeting of connected examination

centres

before receiving the question paper stock from RBTE.Report to concerned RBTE about the additional requirements and urgent needs.Slide10

Sequence of question paper distribution activityMsbte receives the printed question papers from security press

Msbte

carries out the inward inspection and stores the question papers at the strong room

RBTEs Visit the strong room at

msbte

and receive question papers needed for the region, segregate it distribution

centrewise and store at the strong room itself

RBTEs Hold meeting of DCs To assess any additional requriements after the DCs Carry out analysis of the question paper inventory in consultation with ECs And attached centres

RBTEs Receive the stock of question papers from MSBTE Along with additional requirements communicated just a few days before commencement of examination and distribute the same to DCs. The ECS get question papers on the day of examination through DC.Slide11

MEETING NEED FOR QUESTION PAPERS AFTER RECEIVING THE STOCK AT DCDC Has to communicate the need to RBTE.

RBTE Communicates the need to D 42 At MSBTE.

MSBTE Arranges to send the needed question paper to the required location through RBTE.

EC OR DC Have to route their request through the concerned RBTE.Slide12

MEETING URGENT NEED FOR QUESTION PAPER AT THE EXAMINATION CENTRE

Don't panic.

Don't send the students reported for examination back by saying question papers are not received.

Don't do any thing which puts the students under any sort of pressure.

Contact the DC / RBTE / D 42

t MSBTE Immediately. Keep communication modes like fax / internet ready for receiving the information.

The request will be handled witout fail and all necessary instructions to solve the problem will be issued.Slide13

HANDLING SHORTAGE OF QUESTION PAPER DUE TO MISCOUNT, BLANKS, DAMAGED PAPERS IN THE PACKETContact the concerned RBTE and act according to the directives received.Report the entire case along with the steps taken as per RBTEs directives in writing to the secretary MSBTE.Don’t take any action voluntarily without informing the concerned RBTE.Slide14

HANDLING SITUATION WHERE WRONG QUESTION PAPER PACKET IS OPENEDSuch situation arises when the examination team is not attentive to the changes in examination time table.

If the question paper packet opened is not for the scheduled slot on the scheduled date as per time table, immediately inform (Verbally as well as in writing) the matter to concerned RBTE.

Send a copy of the written communication sent to RBTE to MSBTE through FAX or through

e_mail

. Slide15

HANDLING SITUATION WHERE WRONG QUESTION PAPER EMERGES WHEN SEALED PACKET OF DESIGNATED QUESTION PAPER FOR THE EXAMINATION SLOT IS OPENED.Such a situation arises due to error on printer’s side.If the question

emerging from the sealed packet is

not for the scheduled slot on the scheduled date as per time table, immediately inform (Verbally as well as in writing) the matter to concerned RBTE.

Send a copy of the written communication sent to RBTE to MSBTE through FAX or through

e_mail. Slide16

HANDLING THE SITUATION WHERE STUDENTS COMPLAIN ABOUT MISSING DATA IN QUESTION PAPER OR ABOUT QUESTION BEING BEYOND THE SCOPE OF SYLLABUS.

Ask the students to continue their writing work.

Take the opinion of subject expert at the examination

centre

/ institute.

If the subject experts feels that data is short, question is out of syllabus, take their opinion in writing.

Take a written complaint from the students after the examination and inform them that the matter is being referred to MSBTE for further necessary action. Don’t speculate the possible outcome to the complaint before the students.

Forward the students complaint along with the expert’s opinion to D 42 at MSBTE through chief officer in charge of examinations / Principal at the instituteSlide17

Important contacts for communicationSecretary, Maharashtra State Board Of Technical Education,

Government

Polytechnic,4th floor ,49,

Kherwadi

, Bandra (E), Mumbai-400 051.Phone Numbers : 91-022-26471255, 26472122, 26475077, 26478296.

Fax: 91-022-26473980, 26473979, Email ID:

secretary@msbte.comDeputy Secretary, D 42, Maharashtra State Board Of Technical Education, Government Polytechnic,4th floor ,49, Kherwadi, Bandra

(E), Mumbai-400 051. Phone Numbers : 91-022-26471255, 26472122, 26475077, 26478296 Ext: 478, Fax: 91-022-26473980, 26473979,

Email ID: smsshashidhara@msbte.comSlide18

Important contacts for communicationMumbai Sub-Region2nd

Floor

, Govt