Travel and Expense Travel and Expense The Department of Finance has partnered with the Office of Information TechnologyOIT to automate the current Travel and Expense Policy for the City Colleges of ChicagoCCC Using the PeopleSoft Travel and Expense module Finance and OIT will deliver a tec ID: 771642
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Travel and Expense
Travel and Expense The Department of Finance has partnered with the Office of Information Technology(OIT) to automate the current Travel and Expense Policy for the City Colleges of Chicago(CCC). Using the PeopleSoft Travel and Expense module, Finance and OIT will deliver a technical solution integrated with data from HR, Payroll and Accounts Payable. The end result will be a “Policy Driven”, fully automated process that will provide transparency, expedite payments and reduce manual processes for CCC Employees, Management and Finance Staff. 2
Focus on 3 Areas of Travel and Expense Travel and Expense Software will automate each area above Travel\Expense Authorization Travel\Expense Reimbursement Cash Advances 3 SGA & ATHLETIC ONLY
Travel Authorization (TA) Workflow/Approvals Examples Union Rep College Faculty Union College Faculty College Admin (Financial Aid) District Office * = Approver responsible for Budget Checking * = Same as CCC Works 1 st Level Approver = District Office = College 4
Travel Authorization (TA) & Travel Expense (TE) Report Workflow/Approvals Examples Union Rep Online Request Temporary Paper request * = Approver responsible for Budget Checking * = Same as CCC Works 1 st Level Approver 5 Begins online approval workflow Tentative Go Live date before or by mid October
AP Prepaid Travel/Cash Advance Authorization Workflow Examples 6 Travel Related Prepaid Expenses (TA) Employee Cash Advance
Continued AP Prepaid Travel/Cash Advance Authorization Workflow Examples 7 (TA) Prepaid Airfare (TA) Prepaid Hotel
AP EMAIL AUTHORIZATION TO FINALIZE BOOKING 8
AP CORPTRAV EMAIL AUTHORIZATION REQUEST 9
Annual Attestation Page 10
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Employee Travel Expense Reconciliation Workflow Examples 13
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Email Sent to Approver 17
Email Sent to Employee (Payment) 18
Encumbrance Example 19
Encumbrance Example Detail 20
21 Travel & Expense Center
Questions? Q 22
Valid Budget for Training Dept Fund Acct Program Class PC Bus Unit Project GL Unit001000200003 -----0008600000CCCGO0000000 CCCGO23
UPK Training https://cccfstrn.ccc.edu/upkcontent/TE/data/toc.html 24