Effective Presentation Techniques - PowerPoint Presentation

Slide1

Effective Presentation Techniques

Michael J. Quinn10 June 2016

Version 2.8Slide2

Four Steps to Excellence

Structuring presentation

Designing slides

Pausing techniques

Answering questionsSlide3

Structuring presentation

Designing slides

Pausing techniques

Answering questionsSlide4

Plan the Goal of the Talk

Where audience is at

Where you

want audience to be

Talk Slide5

“Tell ‘em” 3 Times

Prepare audience

Move audience

Reflect on journeySlide6

Too Many Slides!Slide7

Solution: Rehearse!Slide8

Sign Posts

Orient listenerCurrent topicProgressTwo stylesIntermittentEver-presentSlide9

Backing Up

Outline

First topic

Second topic

Third topic

First Topic

Blah blah A

Blah blah B

Blah blah CSlide10

Backing Up

Outline

First topic

Second topic

Third topic

First Topic

Blah blah A

Blah blah B

Blah blah CSlide11

Backing Up

Outline

First topic

Second topic

Third topic

First Topic

Blah blah A

Blah blah B

Blah blah C

Second Topic

Blah blah D

Blah blah E

Blah blah FSlide12

Backing Up

Outline

First topic

Second topic

Third topic

First Topic

Blah blah A

Blah blah B

Blah blah C

Second Topic

Blah blah D

Blah blah E

Blah blah FSlide13

Backing Up

Outline

First topic

Second topic

Third topic

First Topic

Blah blah A

Blah blah B

Blah blah C

Second Topic

Blah blah D

Blah blah E

Blah blah F

Third Topic

Blah blah G

Blah blah H

Blah blah ISlide14

Duplicate Outline Slide

Outline

First topic

Second topic

Third topic

First Topic

Blah blah A

Blah blah B

Blah blah C

Outline

First topic

Second topic

Third topic

Second Topic

Blah blah D

Blah blah E

Blah blah F

Outline

First topic

Second topic

Third topic

Third Topic

Blah blah G

Blah blah H

Blah blah ISlide15

Structuring presentation

Designing slides

Pausing techniques

Answering questionsSlide16

Speaker Blocks Slides

Presentation Pointers

Structuring your

presentation

Designing

fantastic slides

Pausing

for emphasis

Answering

questionsSlide17

Speaker Reads Slides

A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience

.The problem is that the visual presentation completely dominates the presenter. The presenter is not adding any value to what is on the slides.

This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides

.Slide18

Acceptable Style #1Slide19

Speaker Interprets Slides

Slides dominateProvide all contentHold audience’s attentionSpeaker supportsFaces slides

Helps audience understandSlide20

Complicated Derivation

?Slide21

Good Illustration >Complicated DerivationSlide22

Good Illustration >Complicated DerivationSlide23

Good Illustration >Complicated DerivationSlide24

Good Illustration >Complicated DerivationSlide25

Good Illustration >Complicated DerivationSlide26

Dense, Static SlidesSlide27

Keep Making Progress

President

Academics

Facilities

Student

Services

Athletics

FinancesSlide28

Keep Making Progress

President

Academics

Facilities

Student

Services

Athletics

FinancesSlide29

Keep Making Progress

President

Academics

Facilities

Student

Services

Athletics

FinancesSlide30

Keep Making Progress

President

Academics

Facilities

Student

Services

Athletics

FinancesSlide31

Keep Making Progress

President

Academics

Facilities

Student

Services

Athletics

FinancesSlide32

Key

Words

Acceptable Style #2Slide33

Slides Enhance Speaker

Speaker dominatesFaces audienceProvides contentSlides support speakerReinforce messageOrient listenersSlide34

Content

PurposeComplement speakerTalk ≠ technical reportDensity7 lines/page4 words/lineSlide35

Mixing Important/ Unimportant Words

An effective presenter considers the goal of the presentation and the amount of time that is availableThe resulting presentation has the proper number of slides and the proper content per slideSlide36

Important Words Only

ConsiderPresentation goalAvailable timeSelectSlide count

Slide contentSlide37

“Fly In” Fails

Could you read this?How about this one?Maybe the third time is the charm!Slide38

“Wipe from Left” Works

Less distractingReduces eye movementIncreases readabilitySlide39

Hiding Relationships in Bulleted Lists

Prereqs

to MEGR 2300 (Dynamics)

MATH 1334

MATH 1335

PHYS 1210

MEGR 2100Slide40

Showing Relationships Aids Understanding

Prereqs

to MEGR 2300 (Dynamics)

MATH 1334

MEGR 2300

MEGR 2100

MATH 1335

PHYS 1210Slide41

Typical Eye Movement

ZSlide42

Image reproduced from www.animationalley.comSlide43

Image reproduced from www.allposters.comSlide44

Image reproduced from www.allposters.comSlide45

Image reproduced from www.allposters.comSlide46

Image reproduced from www.allposters.comSlide47

Ignoring the “Z”

Phase 2

Phase 3

Phase 6

Phase 5

Phase 4

Phase 1Slide48

Using the “Z”

Phase 4

Phase 5

Phase 6

Phase 3

Phase 2

Phase 1Slide49

Wall of White

Increases glare

Causes eyestrain

Distracts from speakerSlide50

Red/Blue Conflict

Red letters on blue background

creates “flicker effect”

Blue letters on red background

just as badSlide51

Low Contrast

White on yellow

Yellow on white

Black on blue

Blue on blackSlide52

Misleading Emphasis

1

3

5

2

6

4Slide53

Structuring presentation

Designing slides

Pausing techniques

Answering questionsSlide54

Pauses

UsefulPowerfulDifficultSlide55

Silence Useful

Awaiting thoughtSwitching gazeReading slideReinforcing pointSlide56

Structuring presentation

Designing slides

Pausing techniques

Answering questionsSlide57

Pitfalls

Hostile gesturesWandering gazeBody languageMissing point

Seeking approvalExcluding audienceSlide58

Opportunities

Welcoming gesturesFocusing gazeBody languageGetting pointReinforcing messageIncluding audienceSlide59

Summary

Guide audience gently

Design slides carefully

Use pauses effectively

Answer questions inclusively