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Identify & Prevent Duplicate Payments Identify & Prevent Duplicate Payments

Identify & Prevent Duplicate Payments - PowerPoint Presentation

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Uploaded On 2017-08-01

Identify & Prevent Duplicate Payments - PPT Presentation

Presenter Daniel Kimpton Agenda Introduction Benefits Solution Overview Pricing Introduction About Us Parent company Cogent Consulting have been implementing Invoice Automation solutions for 10 years ID: 574888

duplicate reports data claim reports duplicate claim data amp invoice erp set duplicates pricing standard view claims based reporting matching report open

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Presentation Transcript

Slide1

Identify & Prevent Duplicate Payments

Presenter: Daniel KimptonSlide2

Agenda

IntroductionBenefitsSolution OverviewPricing

Slide3

IntroductionSlide4

About Us

Parent company ‘Cogent Consulting’ have been implementing Invoice Automation solutions for 10 yearsAs a result customers had more time to focus on improving quality & controlsDeveloped Duplicate-Matching.com and Statement-Matching.com based on customer requirements

Slide5

Standard ERP duplicate checks very limited and inflexible

Potential errors not followed upNo way of tracking or managing follow up processExcel based process very time consuming

3rd party AP audit companies are expensive

Typical issues with

manual duplicate

checking Slide6

ERP Data uploaded to our Cloud Solution

The configurable reports identify Duplicates to review:-

Either create a claim to investigate orDismiss the document not as a duplicate

When new ERP data is uploaded;

new

duplicates are identified ,excluding any existing or dismissed claims. Any open claims where open invoices are reversed/cancelled/deleted are updated and the claim closed where possible

Workflow and Reporting to support the claim process

How Duplicate-Matching worksSlide7

Solution delivered with standard set of reports. Very easy

to add new ones.

Standard set comprises:Exact Duplicates – Legal entity, supplier, invoice #, date, amount and currency all the same. Looks at all documents (paid/un-paid)

‘Only’ Reports – Individual reports for all fields the same except for legal entity, supplier,

invoice #, date, amount

or currency currency

‘Yesterday’ Reports – Same

set of reports, but only on data from yesterday

Note: duplicate checks performed cross company code and cross vendor if vendor has more than one ERP account

Typical Reporting SetSlide8

BenefitsSlide9

Configurable reports, very easy to understand

Identify potential duplicates at the earliest opportunityClaim Work-Lists to manage prevention and recovery processDuplicate reports updated automatically on import of new data

Reporting to monitor promises to pay, planned workloads by user, value of preventions and recoveriesCloud based, 3-5 day setup and low monthly subscription

BenefitsSlide10

Solution OverviewSlide11

Daily, automated FTP feed

from your ERP system(s)All reports updated automatically User access via browser

Getting data into the systemSlide12

Overview ScreenSlide13

Standard set of reports deliveredSlide14

Simple report configuration – Exact duplicatesSlide15

R

eport config

contd. – Invoice# different onlySlide16

View duplicate reportSlide17

View duplicate detail

Series of tabs to perform analysis, create claims, view claim history and other open claims with supplier.Slide18

Check for credit notes of same value

Are there any credit notes for same invoice value? Automatic filters applied. Slide19

Create a claim

Drop-downs configurable. Record error reasons & root cause, log promises to pay for tracking and reporting. Slide20

Claim Work-Lists

Users can view their Claim Work List using selection screen above.Slide21

ReportingSlide22

PricingSlide23

Pricing

Pricing & setup comprises the following:Monthly Subscription – Fixed monthly cost based on annual volume of invoices processed.Setup & trainng – Free of charge. System is available to use 3-5 days from receipt of customer’s production data. Commercials:

30 day rolling agreement