Presenter Daniel Kimpton Agenda Introduction Benefits Solution Overview Pricing Introduction About Us Parent company Cogent Consulting have been implementing Invoice Automation solutions for 10 years ID: 574888
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Identify & Prevent Duplicate Payments
Presenter: Daniel KimptonSlide2
Agenda
IntroductionBenefitsSolution OverviewPricing
Slide3
IntroductionSlide4
About Us
Parent company ‘Cogent Consulting’ have been implementing Invoice Automation solutions for 10 yearsAs a result customers had more time to focus on improving quality & controlsDeveloped Duplicate-Matching.com and Statement-Matching.com based on customer requirements
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Standard ERP duplicate checks very limited and inflexible
Potential errors not followed upNo way of tracking or managing follow up processExcel based process very time consuming
3rd party AP audit companies are expensive
Typical issues with
manual duplicate
checking Slide6
ERP Data uploaded to our Cloud Solution
The configurable reports identify Duplicates to review:-
Either create a claim to investigate orDismiss the document not as a duplicate
When new ERP data is uploaded;
new
duplicates are identified ,excluding any existing or dismissed claims. Any open claims where open invoices are reversed/cancelled/deleted are updated and the claim closed where possible
Workflow and Reporting to support the claim process
How Duplicate-Matching worksSlide7
Solution delivered with standard set of reports. Very easy
to add new ones.
Standard set comprises:Exact Duplicates – Legal entity, supplier, invoice #, date, amount and currency all the same. Looks at all documents (paid/un-paid)
‘Only’ Reports – Individual reports for all fields the same except for legal entity, supplier,
invoice #, date, amount
or currency currency
‘Yesterday’ Reports – Same
set of reports, but only on data from yesterday
Note: duplicate checks performed cross company code and cross vendor if vendor has more than one ERP account
Typical Reporting SetSlide8
BenefitsSlide9
Configurable reports, very easy to understand
Identify potential duplicates at the earliest opportunityClaim Work-Lists to manage prevention and recovery processDuplicate reports updated automatically on import of new data
Reporting to monitor promises to pay, planned workloads by user, value of preventions and recoveriesCloud based, 3-5 day setup and low monthly subscription
BenefitsSlide10
Solution OverviewSlide11
Daily, automated FTP feed
from your ERP system(s)All reports updated automatically User access via browser
Getting data into the systemSlide12
Overview ScreenSlide13
Standard set of reports deliveredSlide14
Simple report configuration – Exact duplicatesSlide15
R
eport config
contd. – Invoice# different onlySlide16
View duplicate reportSlide17
View duplicate detail
Series of tabs to perform analysis, create claims, view claim history and other open claims with supplier.Slide18
Check for credit notes of same value
Are there any credit notes for same invoice value? Automatic filters applied. Slide19
Create a claim
Drop-downs configurable. Record error reasons & root cause, log promises to pay for tracking and reporting. Slide20
Claim Work-Lists
Users can view their Claim Work List using selection screen above.Slide21
ReportingSlide22
PricingSlide23
Pricing
Pricing & setup comprises the following:Monthly Subscription – Fixed monthly cost based on annual volume of invoices processed.Setup & trainng – Free of charge. System is available to use 3-5 days from receipt of customer’s production data. Commercials:
30 day rolling agreement