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Liane Davis Ellucian - PPT Presentation

Liane Davis Ellucian April 15 2015 Session ID 11991 Checklist for Creating a Training Plan Disclaimer The materials and plans presented here reflect Ellucians expectations and are subject to revision based on future events or circumstances ID: 772394

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Liane DavisEllucian April 15, 2015Session ID 11991 Checklist for Creating a Training Plan

DisclaimerThe materials and plans presented here reflect Ellucian’s expectations and are subject to revision based on future events or circumstances.

IntroductionGoalTo discuss the requisite components of an effective, efficient training plan

IntroductionObjectivesAfter completing this session you will be able tolist and describe the important questions that need to be addressed in a training planprovide examples of training plan components

Definitionsef-fec-tive adj Producing a decisive or desired effect Impressive striking Ready for service or action*ef-fi-cient adj 1. The immediate agent in producing an effect 2. Productive of desired effects* (i.e., without waste) Doing the right things, the right way! *Source: www.merriam-webster.com/dictionary

Agenda

So, You’re in Charge of Training!What to do FIRST when planning for Training.

First Things FirstWHY??Use new system?Use old system more efficiently?Cross-train employees?Sounds like a good idea? Get everyone on the same page? New hires? Prepare for future turnover?

Understanding WHY

Ellucian Resource(s)Ellucian Strategic Management ConsultingBusiness Process AnalysisEducation Services Training Needs Assessment

Before Making a Training PlanWhat do you mean, don’t start making a training schedule yet?

Obtain Buy-inCorporate or Management SponsorCreate a Business CaseGet Support for Identified GoalsFind out/Create a Budget

What? Goal: To understand the preliminary budget planning process After completing training, you will be able to: Inventory

Who?Role A functional area in an organization that carries out processes or tasks Examples of Roles from a Business Process Model

Who & What & Why = Training Needs AssessmentExample Who = Role or Target Group # of trainees What & Why = Desired Behavior/Skill

Ellucian ResourcesEducation Services Training Needs AssessmentEducation Services Custom Instructional Consulting

What Goes into a Training Plan?What do I need to make one?

Training Implementation Roadmap20

Group Tasks/ObjectivesGroupings that make senseRoleFunctionExisting training?Who needs to learn this?Any limitations?

Sample Role-based Curriculum by Role

Sample Role-based Curriculum by Task

Determine TimingDependenciesHow far in advance of “go live”Before or after other trainingTime to practice vs. Time to forgetRedundancyHow many classes?Repeated?

Determine MethodologyWhat exists?Online or Virtual?In classroom?Asynchronous or Instructor-led?Technology/FacilityLab/Test bed?

Identify ResourcesExisting TrainingExisting DocumentationExisting Experts

Sample Training Plan

Training PlanIncludesCourse and lesson namesDelivery methodList of resourcesTarget AudienceCourse CatalogExcel allows sorting by columns

Ellucian ResourcesEducation Services Instructional ConsultingEducation Services Training CatalogInstructor-led trainingeLearning LibraryCustom training

Scheduling TrainingIsn’t that the same thing as making a Training Plan?

Time FrameHow long does each class take?What order?Dependencies?Facility availability?When should last/most important training take place?

DeliveryHow long does each class take?Concurrent vs consecutive?Facility dependency?Institution scheduling dependency?

DevelopmentCourse materialsPresentationPrinted/Electronic documentsCreate or curate?Who is doing this?When?

RegistrationCourse Catalog creationPublicationRegistering trainees

PreparationInstructorsFacility

Ellucian ResourcesInstructional ConsultantEducation Services Training CatalogInstructor-led TrainingeLearning Library Custom materials developmentCustom course development

Training DeliveryFINALLY! We’re done now, right?

Assess Training EffectivenessOh.

What worked?Did they like it?Were the instructors knowledgeable enough?Was the written material adequate?Facility?Enough prep time?

What didn’t work?Technical issues?Attendance issues?Materials issues?Instructor issues?Facility issues?

Evaluate TrainingEffectiveCan trainees do their jobs?Were training goals met?EfficientDid the return support the time and funds invested?Could it have been easier another way?

RepeatUse results to guide next stepsStart again with Needs Analysis

Ellucian ResourcesStrategic Management ConsultingInstructional ConsultingeLearning Library AssessmentsStandardCustom

Summary

SummaryStart with WHYDetermine the tasks and objectivesMake a plan to guide youBuild a schedule based on the planPrepareDeliverAssess Repeat

Questions & Answers

Thank you! Liane Davis Liane.Davis@ellucian.com Twitter: @ LianeDavisWork LinkedIn: www.linkedin.com/in/davisliane/en Please complete the online session evaluation form. Session ID 11991