An Information Briefing for Executives and Senior Leaders of State Departments of Transportation Welcome Emergency management involves preparing for responding to and recovering from a disaster or emergency ID: 737173
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Slide1
Security and
Emergency Management -
An Information Briefingfor Executives and Senior LeadersofState Departments of TransportationSlide2
WelcomeSlide3
Emergency management involves preparing for, responding to, and recovering from a disaster or emergency.
What Is Emergency management?
3Slide4
emergency management process
Emergency management is a processMitigationPreparednessResponse
Recovery4Slide5
emergency management process
Emergency management is a processMitigation
PreparednessResponseRecovery5Slide6
mitigationWhat is it?
Who does it?6Slide7
preparednessIdentify hazards/threats
PlanningTrainingExercising
After Action Improvement7Slide8
preparedness
Identify hazards/threatsPlanningTrainingExercising
After Action Improvement8Slide9
preparedness
Identify hazards/threatsPlanningTrainingExercising
After Action Improvement9Slide10
Emergency operations plans10
Emergency
Operations/Response PlansWho Responds And HowWhere to ObtainResources
What is an Emergency Operations Plan?Slide11
National response framework11
Guides how the nation conducts all hazard incident response.Slide12
National response framework
Key ConceptsAligns key roles and responsibilities across jurisdictionsLinks all levels of government (local tribal State, Federal), private sector, and nongovernmental organizations in a unified approach to emergency managementAlways in effect: can be partially or fully implemented
Coordinates Federal Assistance without need for formal triggerBuilds on the National Incident Management System (NIMS) with its flexible, scalable, and adaptable coordinating structures12Slide13
How the Framework is Organized
Doctrine, organization, roles and responsibilities, response actions and planning requirements that guide national response
IncidentAnnexesIncident-specific applications of the FrameworkSupport Annexes
Essential supporting aspects of the Federal response common to all incidents
Emergency Support
Function Annexes
Mechanisms to group and provide Federal resources and capabilities to support State and local responders
Partner
Guides
Next level of detail in response actions tailored to the actionable entity
Core Document
www.fema.gov/nrf
13Slide14
National response frameworkWritten for two audiences
Senior elected and appointed officialsEmergency management practitionersEmphasizes roles of the local and tribal governments, States, NGOs, individuals and the private sectorEstablishes Response Doctrine
Engaged partnershipTiered responseScalable, flexible, and adaptable operational capabilitiesUnited of effort through unified commandReadiness to actEstablishes planning as a critical element of effective response14Slide15
Applying the frameworkMost incidents wholly managed locally
Some require additional supportSmall number require Federal supportCatastrophic requires significant Federal supportState Governor must request Federal support
Minor event might be initial phase of larger, rapidly growing threatAccelerate assessment and responseFederal department/agency, acting on own authority, may be initial Federal responderIntegrated, systematic Federal Response intended to occur seamlessly15Slide16
Stakeholder responsibilities
State GovernmentsGovernors have responsibility for public safety and welfare. States coordinate resources and capabilities and obtain support from other States and the Federal government.States supplement and facilitate local efforts before, during , and after incidents.
State key roles and responsibilitiesGovernorHomeland Security AdvisorDirector, State Emergency Management AgencyState Coordinating Officer16NRFState & Tribal Governments
LocalGovernments
Federal
Government
Private Sector
& NGOSlide17
State response structuresThe local incident command structure directs on-scene emergency management activities and maintains command and control of on-scene incident operations.
State EOCs are activated to support local EOCs. The State EOC is the central location from which State-supported off-scene activities are coordinated. Elected and appointed state officials are located at the State EOC, as well as personnel supporting core functions.
A key function of the State EOC is to ensure that those who are located at the scene have resources required for the response.17Local Officials and Emergency Operations Center
Incident Command Post (ICP)
State Officials and Emergency Operations Center (EOC)Slide18
Federal leadership and the framework
NRF implements Post-Katrina Emergency Management Reform Act provisions with regard to key Federal incident response leadership positions.It outlines roles, responsibilities, and interfaces among the:Secretary of Homeland SecurityFEMA AdministratorPrincipal Federal Official
Federal Coordinating OfficerIt outlines roles of and relationships with and among other key Federal and State leaders18NRFState & Tribal GovernmentsLocalGovernments
Federal
Government
Private Sector
& NGOSlide19
Private sector, ngos and the framework
The Framework systematically incorporates public sector agencies at all levels with:Private sector organizations (business and industry), and
Nongovernmental organizations that play key roles in response.19NRFState & Tribal Governments
LocalGovernments
Federal
Government
Private Sector
& NGOSlide20
Emergency support functions
There are the 15 Emergency Support Functions (ESFs) identified in the NRF.What is an ESF?
20Slide21
Esf 1, transportation
21
According to the NRF, the U.S. DOT is responsible for:As the State ESF 1 primary agency, your DOT might do these types of activities:Monitoring and reporting the status of, and damage to, the transportation system and infrastructureInspect or assist in inspecting bridges, roads, rails and/or airfields after a severe flood or earthquake
Identifying temporary alternative solutions that can be implemented to ensure that the movement of people and materials can be continued during the response
Establish detours and set up alternate route signs on state highways; clear state highways of debris; clear runways for movement of aircraft; and assist with traffic control and contra-flow
Performing activities conducted under the direct authority of the DOT
Close roads, harbors or airfields
Coordinating the restoration and recovery of transportation system and infrastructure
Replace bridges and railroad tracks; dredge harbors
Coordinating and supporting preparedness, response, recovery and mitigation activities among transportation stakeholders
Participate in training and exercises; work with local governments to rebuild or retrofit infrastructure
DOT is the lead agency for ESF #1, TransportationSlide22
ESFs 1-8
22
ESFTitle1Transportation2Communications3Public Works and Engineering4Firefighting5Emergency management6Mass Care, Emergency Assistance, housing and Human Services7
Logistics Management and Resource Support
8Public Health and Medical ServicesSlide23
ESF 9-1523
ESF
Title9Search and rescue10Oil and Hazardous Materials Response11Agriculture and Natural Resources12Energy13Public Safety and Security14Long-Term Community Recovery15
External AffairsSlide24
National incident management system
24Slide25
NIMS
Consistent useCommon approachWorking togetherIntent
25Slide26
NIMS
Consistent useCommon approach
Working togetherIntent26Slide27
Nims componentsPreparedness
Communications and Information ManagementResource ManagementCommand and ManagementOngoing Management and Maintenance
27Slide28
Incident command systemMost important NIMS concept
Common IC structureAll levels of government use it28Slide29
Weaknesses/problems prior to ICS:
Lack of accountabilityPoor communication
Lack of orderly, systemic planningLack of common management structureLack of effective integration methodsWHY ICS?29Slide30
ICS is:
A proven management system based on successful business practices.The result of lessons learned in the organization and management of emergency response to incidents.
What is ICS?30Slide31
incidentsDefinition
Examples31Slide32
ICS Management CharacteristicsCommon Terminology
Modular OrganizationManagement by ObjectivesIncident Action Planning
32Slide33
ICS Management CharacteristicsManageable Span of Control
Incident Facilities and LocationsComprehensive Resource ManagementIntegrated Communications
33Slide34
ICS Management CharacteristicsEstablishment and Transfer of Command
Chain of Command and Unity of CommandUnified Command
34Slide35
ICS Management CharacteristicsAccountability
Dispatch/DeploymentInformation and Intelligence Management35Slide36
Standardized organization
Incident Command Organizational Structure
36Slide37
Ics organization
37
Command StaffGeneral StaffSlide38
ICS General Staff
38
PlanningOperations
Logistics
Finance/ Administration
Incident
CommanderSlide39
ICS Command staffPublic Information Officer
Safety OfficerLiaison Officer(s)39Slide40
Emergency operations centersCoordination
Focal pointCommunication HubOperations and Planning
40Slide41
Typical EOC structure41
Planning
SectionOperationsSection
Logistics
Section
Finance/ Administration
Section
EOC Leader
Public Information Officer
Safety Officer
Liaison Officer(s)
Command Staff:
The Command Staff provides information, safety and liaison services for the entire organization.
General Staff:
The General Staff provides management functions for the EOC and coordinates with other EOCs and its own field organizations.Slide42
EOC and federal relationships
42Slide43
EOC and federal relationships
43Slide44
dot presence in EOCs
44Slide45
Mutual AidEMAC
Obtaining resources
45Slide46
What is expected of a State DOT?
Establishing an emergency management programIdentify critical tasksDevelop comprehensive plans
Establish training programExercisesIncorporate lessons leaned
expectations
46Slide47
Emergency management Program Functions
47
Functional AreasGrantsPlanningTrainingExercisesCorrective ActionsSlide48
Emergency management Program Factors
48
Factors to consider:Size of stateVulnerabilitiesDOT organizationDistrict and regional officesFundingCentralized or decentralizedProgram leadershipSlide49
Emergency management placementMany options available
Two primary considerations24x7 unfiltered access to top leadershipOrganizational perception
49Slide50
Emergency Management Placement
50
Communications
Office of General Counsel
Office of IG
Federal
Programs
Intermodal
Systems
Directorate
EM Program
Coordinator
Chief of Staff
Secretary
BEST OPTION
Fin/Admin
Directorate
Operations and Engineering
Directorate
Level
1Slide51
Emergency management placement
51
IntermodalSystemsDirectorate
Chief of Staff
Secretary
SECOND BEST OPTION
Fin/Admin
Directorate
Operations and Engineering
Directorate
EM Program
Office
Level
1Slide52
Emergency management placement
52
IntermodalSystemsDirectorate
Chief of Staff
Secretary
THIRD BEST OPTION
Fin/Admin
Directorate
Operations and Engineering
Directorate
EM Program
Office
Level 1
Level
2Slide53
Emergency management placement
53
WORST OPTION
Intermodal
Systems
Directorate
Secretary
Fin/Admin
Directorate
Operations and Engineering
Directorate
EM Program
Office
Operations
Division
Highways
Branch
Tool Road
Section
Level
2
Level
3
Level
4
Level
5
Level
1Slide54
Demonstrating LeadershipSlide55
Leadership
55Stress the importance of preparing for and responding to disasters
Be visible during response operationsEnsure key emergency management positions are filledProvide adequate funding for training and special equipmentSlide56
summary56
Memory of events fades with timeOrganizations and plans can become staleFederal support is more robust but dependent on local and state plans
Frequently senior leadership changes reduce availability of practical experience.Slide57
referencesNRF
http://www.fema.gov/emergency/nrf/. NIMS http://www.fema.gov/emergency/nims/ On-Line Courses: http://training.fema.gov/IS/
Highway Infrastructure Security and Emergency Management (HIS/EM) Professional Capacity Building (PCB): http://www.fhwa.dot.gov/security/emergencymgmt/profcapacitybldg/ 57