Spring 2015
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Spring 2015

Austin Bailey. SGA Treasurer. Allocations. Requirements. Be a registered student organization per Campus Activities Center. Must have a on campus university . account. Must Attend Three SGA Meetings.

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Spring 2015




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Presentation on theme: "Spring 2015"— Presentation transcript:

Slide1

Spring 2015Austin Bailey SGA Treasurer

Allocations

Slide2

Requirements

Be a registered student organization per Campus Activities Center

Must have a on campus university

account

Must Attend Three SGA Meetings

Attend an Information Workshop

Attend a Finance Committee Presentation

Slide3

Where Do Allocations Come From?

University Fee Council

Meets January through early March

Votes on amount to fund Allocations

SGA Senate then approves or amends recommended total

President Scott has ultimate approval

Slide4

How Much Money is Available?

FY 15: $60,000 funded for Allocations

$30,000 allocated for each semester

Money not claimed in Fall rolls over into the general fund for the following Spring.

Slide5

What can be Funded?

Films, Videos, DVD’s, Other Electronics

Must be kept in the media library for use by ALL PSU Students. Electronics will be kept in SGA office upon approval.

Lecturers/Speakers

Consultant Agreement Form needed

Travel

Mileage, hotel, meals, registration fees

Appendix B: Travel Registration

Appendix C: Advisor’s Checklist for Travel

Liability purposes

Slide6

Restrictions

Advisor expenses

CANNOT

be paid for through Allocations.

You

must

fill out Appendix D: Event Summary Form for each event that you use Allocations money.

All

on-campus events must be open to the students, faculty, and staff at NO COST and must be ADVERTISED.

Slide7

Restrictions (cont.)

Two or more organizations CANNOT receive funding for the same activity

.

Organizations CANNOT purchase supplies for fundraisers with Allocations funds.

Organizations CANNOT use Allocations funds as a donation.

Slide8

How My Organization is Reimbursed

All Receipts must be turned in electronically

. NO EXCEPTIONS

Send receipts to Austin Bailey, Treasurer at

sgatreasurer@pittstate.edu

You may also bring receipts into the SGA office 207 Hartman Hall on a flash drive. These must be handed

DIRECTLY to Barb Circle, Administrative Assistant, or

Austin Bailey, Treasurer

These

documents received electronically shall be signed electronically and a notice of receipt returned back to the group within 5 school days.

Treasurer sends funds transfer to Business Office

Slide9

Free Scanners

Axe Library

First Floor, next to the

DVDs

KTC Library

In the back room of the library

Kelce

Computer Lab

Center Lab

Slide10

How my Organization is Reimbursed (cont.)

On Campus Accounts

Amount from invoice is paid into given account

To reimburse individuals:

Individual organizations must submit a separate DPR to the Business Office

No Off Campus Accounts will be utilized

Slide11

General Info

All forms are available on the SGA website and can be filled out Electronically and turned in via email. (

Exception

is the Appendix A)

Organization Information in Appendix A must be turned in

BEFORE

a Finance Committee Interview will be scheduled.

Maximum amount that can be requested is $1,000 per semester.

Slide12

Finance Committee Presentations

10 minutes to present and answer any questions the finance committee might have.

Things to include in presentations:

Events you are requesting allocations for.

The amount you are requesting.

Who will be attending your events.

What the goals of your events are.

Only

things requested in your presentation will be reimbursed unless discussed with the treasurer beforehand.

Slide13

Finance Committee Presentations

Presentations must be made by students. (Remember you are registered STUDENT organizations.)

Advisors should not attend

Advisors may be consulted if there are any unanswerable questions

A computer will be available for students to use during presentations.

If using handouts please make 5-7 copies.

Slide14

Important Dates to Remember

Slide15

Contact Person

I will be communicating directly with the Informational Workshop representative unless requested otherwise.

SGA website: www.pittstate.edu/campus-life/groups/sga/

Slide16

Allocations is a current PSU Registered Student Organization privilege.

Allocations is a reimbursement program only,

DO NOT

depend

on Allocations to fund your organization. (SGA is NOT responsible for your budget or over-spending.)

Any event that takes places after

March

13

th

,

2015

can be saved and turned in for

Fall

2015 Allocations

.

Slide17

QUESTIONS?

Slide18

How to set up an On-Campus Account

To apply

for a student organizational account

the organization's faculty advisor must make a written request to the Asst. Controller for Business Services (Misty Button, 110 Russ Hall,

mbutton@pittstate.edu

) giving the organization's name, purpose, and faculty advisor's name and PSU ID No.

Once the account has been created an electronic notification will be issued informing the faculty advisor by email of the account name and number.  Keep this for future reference as this account number is necessary for the expending and depositing of funds.