Austin Bailey. SGA Treasurer. Allocations. Requirements. Be a registered student organization per Campus Activities Center. Must have a on campus university . account. Must Attend Three SGA Meetings. ID: 206660 Download Presentation
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Presentation on theme: "Spring 2015"— Presentation transcript:
Spring 2015Austin Bailey SGA Treasurer
Be a registered student organization per Campus Activities Center
Must have a on campus university
Must Attend Three SGA Meetings
Attend an Information Workshop
Attend a Finance Committee Presentation
Where Do Allocations Come From?
University Fee Council
Meets January through early March
Votes on amount to fund Allocations
SGA Senate then approves or amends recommended total
President Scott has ultimate approval
How Much Money is Available?
FY 15: $60,000 funded for Allocations
$30,000 allocated for each semester
Money not claimed in Fall rolls over into the general fund for the following Spring.
What can be Funded?
Films, Videos, DVD’s, Other Electronics
Must be kept in the media library for use by ALL PSU Students. Electronics will be kept in SGA office upon approval.
Consultant Agreement Form needed
Mileage, hotel, meals, registration fees
Appendix B: Travel Registration
Appendix C: Advisor’s Checklist for Travel
be paid for through Allocations.
fill out Appendix D: Event Summary Form for each event that you use Allocations money.
on-campus events must be open to the students, faculty, and staff at NO COST and must be ADVERTISED.
Two or more organizations CANNOT receive funding for the same activity
Organizations CANNOT purchase supplies for fundraisers with Allocations funds.
Organizations CANNOT use Allocations funds as a donation.
How My Organization is Reimbursed
All Receipts must be turned in electronically
. NO EXCEPTIONS
Send receipts to Austin Bailey, Treasurer at
You may also bring receipts into the SGA office 207 Hartman Hall on a flash drive. These must be handed
DIRECTLY to Barb Circle, Administrative Assistant, or
Austin Bailey, Treasurer
documents received electronically shall be signed electronically and a notice of receipt returned back to the group within 5 school days.
Treasurer sends funds transfer to Business Office
First Floor, next to the
In the back room of the library
How my Organization is Reimbursed (cont.)
On Campus Accounts
Amount from invoice is paid into given account
To reimburse individuals:
Individual organizations must submit a separate DPR to the Business Office
No Off Campus Accounts will be utilized
All forms are available on the SGA website and can be filled out Electronically and turned in via email. (
is the Appendix A)
Organization Information in Appendix A must be turned in
a Finance Committee Interview will be scheduled.
Maximum amount that can be requested is $1,000 per semester.
Finance Committee Presentations
10 minutes to present and answer any questions the finance committee might have.
Things to include in presentations:
Events you are requesting allocations for.
The amount you are requesting.
Who will be attending your events.
What the goals of your events are.
things requested in your presentation will be reimbursed unless discussed with the treasurer beforehand.
Finance Committee Presentations
Presentations must be made by students. (Remember you are registered STUDENT organizations.)
Advisors should not attend
Advisors may be consulted if there are any unanswerable questions
A computer will be available for students to use during presentations.
If using handouts please make 5-7 copies.
Important Dates to Remember
I will be communicating directly with the Informational Workshop representative unless requested otherwise.
Allocations is a current PSU Registered Student Organization privilege.
Allocations is a reimbursement program only,
on Allocations to fund your organization. (SGA is NOT responsible for your budget or over-spending.)
Any event that takes places after
can be saved and turned in for
How to set up an On-Campus Account
for a student organizational account
the organization's faculty advisor must make a written request to the Asst. Controller for Business Services (Misty Button, 110 Russ Hall,
) giving the organization's name, purpose, and faculty advisor's name and PSU ID No.
Once the account has been created an electronic notification will be issued informing the faculty advisor by email of the account name and number. Keep this for future reference as this account number is necessary for the expending and depositing of funds.