Presented by Management Advisory Services Terry Cook Sr AVP for Admin Svcs Sharon DohertyRitter Director David Sohns Management Analyst Agenda WelcomeIntroductions Consequences Presentation ID: 727954
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UMBC Audit Update
October 19, 2018
Presented by
Management Advisory Services
Terry Cook, Sr. AVP for Admin. Svcs.
Sharon Doherty-Ritter, Director
David Sohns, Management Analyst
Slide2
Agenda
Welcome/Introductions
“Consequences” Presentation
Emmet Davitt, MD State Prosecutor’s Office
Legislative Audit
USM OIA Audits
External Audits Update
P-card/MAS Updates
Questions/CommentsSlide3
Consequences
Emmet Davitt
State Prosecutor
Slide4
UMBC
Bi-Annual Leadership Meeting
Presenter: Emmet C. Davitt, State Prosecutor
Office of the State Prosecutor
300 East Joppa Road, Suite #410Towson, Maryland 21286410.321.4067October 19, 2018Slide5
Introduction
Office of the State Prosecutor
and
Our MissionSlide6
Office of the State Prosecutor
MISSION
The Office of the State Prosecutor was established by Constitutional amendment and legislation in 1976. The State Prosecutor’s Office began operation in January, 1977.
The State Prosecutor may investigate on his own initiative, or at the request of the Governor, the Attorney General, the General Assembly, the State Ethics Commission, or a State’s Attorney, certain criminal offenses.
These include: 1) State election law violations; 2) State public ethics law violations; 3) State bribery law violations involving public officials or employees; 4) Misconduct in office by public officials or employees; 5) Extortion, perjury, or obstruction of justice related to any of the above; and 6) Other multi-jurisdictional offenses. Slide7
ETHICAL CONSIDERATIONS
AND
CAVEATS
“Educators and educational institutions are admired and trusted. Therefore, enormous fallout and damage result when that trust is breached.” Slide8
“A Fall from Grace”Slide9Slide10Slide11Slide12Slide13
Who is the Fraudster?Slide14
Remember this…
Individuals involved in fraud are typically people just like you and me, but have compromised their integrity and become entangled in fraud. When doing business in the future, remember that fraud perpetrators will, unfortunately, often be those colleagues in whom you place a great amount of trust.Slide15
Why do they do it?
Greed
Living beyond one’s means
High bills or personal debt
Poor creditPersonal financial lossesUnexpected financial needsSlide16
Albrecht, W. Steve,
Iconic Fraud Triangle Endures
,
Fraud Magazine
, August, 2014Slide17
STRONG Compliance Programs!
PreventionSlide18
Some things are clearly right or wrong, but others things are not as clear. Watch out for the gray areas. Slide19
Legislative Audit
When will they be back?
USM will return to conduct a second Legislative Audit Follow-Up – date to be determined.
Interval for next legislative audit will range from 3-4 years by Office of Legislative Audit.
MAS anticipates our next Legislative audit in 2019-2020 with the audit period of 3/19/15 forward.Slide20
USM OIA AuditsSlide21
USM OIA Audits – In Process
Residential Life – Fieldwork commenced 8/10/18.
IT Security Standards-Entrance conference and fieldwork commenced on 9/6/18.
Capital Projects >$5 million- ILSB fieldwork commenced 4/12/18.Slide22
USM OIA Audits - Completed
Emergency Preparedness Program Audit
Eighteen (18) areas examined.
Four (4) areas in process of being implemented.
One (1) area not fully in compliance with policy. UMBC response/corrective action plan sent on 9/5/18. Slide23
USM OIA Audits - Completed
2)
UMBC Counseling Center Audit
Fifteen (15) areas examined. One (1) opportunity for improvement.Final response/corrective action plan sent on 9/13/18.Slide24
External Audits UpdateSlide25
External Audits Update
National Science Foundation (NSF)
Purpose: To ensure that NSF funds are appropriately expended and well managed.
Final report received 7/12/18:
Eight (8) areas identified as opportunities for improvement.Final response/corrective action plan sent on 8/10/18.Letter accepting proposed corrective actions received from NSF on 8/21/18.NSF will be following up in the future.Slide26
USM Financial Statement Audit
UMBC was selected for this 2018 audit.
Audit conducted by SB & Company.
IT Audit fieldwork ongoing.
Financial operations fieldwork ongoing.Slide27
P-Card News Slide28
P-card Reminders
Online P-card Refresher/New Cardholder Training available.
Sign logs and statements
timely.Conduct thorough reviews.Online automated PS Transaction Log.Update transaction log descriptions!DO NOT share P-card numbers!Slide29
MAS Updates Slide30
MAS Update
MAS Internal Control (IC) training provided in September 2018.
IC training PowerPoint presentation available on MAS website.
Developing online Internal Control training- Anticipated rollout will be spring 2019.
Joint MAS/HR Background Check Initiative.Slide31
Any Questions/Comments?Slide32
UMBC Audit Update Meeting
MAS Staff
Sharon Doherty-Ritter (5-1620)
Dave Sohns (5-6257)Slide33
UMBC Audit Update
October 19, 2018
Presented by
Management Advisory Services
Terry Cook, Sr. AVP for Admin. Svcs.Sharon Doherty-Ritter, DirectorDavid Sohns, Management Analyst