F&A Rate Agreement Implementation - PowerPoint Presentation

Slide1

F&A Rate Agreement Implementation

Office for Sponsored Research Award and AdministrationOutreach and EngagementApril 24, 2019

Timeline

New Agreement

Proposal

Awards

ExamplesPost-Award ImplicationsBudget Narratives

Agenda

July 1, 2018 went onto provisional rateJanuary 8, 2019 new F&A Rate Agreement Effective DateJanuary 2019 OSRAA proposal guidance use flat rateApril 2019 revised OSRAA proposal guidance to use stepped ratesJuly 1, 2019 first step increase to 47.5%

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Timeline

Agenda

For On-Campus Organized Research:

FY19: 47%

FY20: 47.5%

FY21 and FY22: 48.5%

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2New Agreement

Timeline

New Agreement

Proposal

Awards

Examples

Post-Award Implications

Budget Narratives

Agenda

Per Revised guidance email from April 2019, all proposal budgets should include stepped rates

Include one rate per budget period

Use the rate in effect at the start date of the budget period

If proposal was submitted with flat rate, and sponsor opens budget discussions, sponsor should be notified on new F&A rate agreement and encouraged to revise budget accordingly.

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3Proposal Budget Development

Timeline

New Agreement

Proposal

Awards

Examples

Post-Award Implications

Budget Narratives

Agenda

Goal is to preserve Direct Cost funds when possible

OSRAA will accept awards that include proposal budgets using flat rates that were submitted prior to April 2019.

If Sponsor requires new rate agreement or asks for a

rebudget

, then OSRAA Contract Officer will work with sponsor to incorporate new rates into award budget.

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Timeline

New Agreement

Proposal

Awards

Examples

Post-Award Implications

Budget

Narratives

Agenda

One F&A Rate per Index

Subawards will have their own index

Indexes with the same rate will be grouped together

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Award-Setup

Timeline

New Agreement

Proposal

Awards

Examples

Post-Award

Implications

Budget

Narratives

Example 1: Proposal Budget

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Proposal A

Proposed Start date May 1, 2019 (during FY2019

)

F&A Rate

 Proposal BProposed Start date October 1, 2019 (during FY2020) F&A Rate

Budget Year 1

5/1/2019 – 4/30/2020

47%

Budget Year 1

10/1/2019 – 9/30/2020

47.5%

Budget Year 2

5/1/2020 – 4/30/2021

47.5%

Budget Year 2

10/1/2020 – 9/30/2021

48.5%

Budget Year 3

5/1/2021 – 4/30/2022

48.5%

Budget Year 3

9/1/2021 – 8/31/2022

48.5%

Budget Year 4

5/1/2022 – 4/30/2023 *

48.5%

Budget Year 4

9/1/2022 – 8/31/2023 *

48.5%

Budget Year 5

5/1/2023 – 4/30/2024 *

48.5%

Budget Year 5

9/1/2023 – 8/31/2024 *

48.5%

Example 2: Award Setup

Proposal A:

PI

and Co-PITwo Subawards

F&A RateBudget PeriodFundsS12345A

PI47%BY1: 5/1/2019 – 4/30/2020 $100,000S12345BCo-PI47%BY1: 5/1/2019 – 4/30/2020 $50,000S12345C-A(only the subaward)PI’s Subaward

to UW that starts in BY147%

6/1/2019-5/30/2020$50,000

S12345D

PI

47.5%

BY2: 5/1/2020 – 4/30/2021

$100,000

S12345E

Co-PI

47.5%

BY2: 5/1/2020 – 4/30/2021

$75,000

S12345F-A

(only the

subaward

)

PI’s

Subaward

to UC-D that starts in BY2

47.5%

1/1/2021-12/31/2021

$150,000

S12345G

PI

48.5%

BY3:

5/1/2022 – 4/30/2023

$50,000

S12345H

Co-PI

48.5%

BY3: 5/1/2022 – 4/30/2023

$50,000

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Agenda

Gradual application due to lag time in awards that were proposed at stepped rates

Allow indexes to be spent-out as planned

No need to move budget from one index (budget period) to the next. This is different than sponsor bracketed spending.

Moving budget would result in decrease of direct funds

Soft-closeout process of index at 6 months after budget period end date

Developing communication and process OSU8Post-Award Implications

Timeline

New Agreement

Proposal

Awards

Examples

Post-Award Implications

Budget Narratives

Budget Narratives

For on-campus organized research:OSU’s current F&A rate agreement became effective July 1, 2018 and covers the period of July 1, 2018 through June 30, 2022. The on-campus rates in effect for organized research are as follows: From 7/1/18 – 6/30/19, the rate is 47%; from 7/1/19 – 6/30/20, the rate is 47.5%; from 7/1/20 – 6/30/22, the rate is 48.5%. The provisional rate will be 48.5% until a new F&A rate agreement is executed. OSU will implement this rate agreement by applying the rate that is effective at the beginning of the budget period (typically 12 months), and will then apply the next rate to the next budget period.

For on-campus other sponsored

activities:

OSU’s current F&A rate agreement became effective July 1, 2018 and covers the period of July 1, 2018 through June 30, 2022. The on-campus rates in effect for other sponsored activities are as follows: From 7/1/18 – 6/30/19, the rate is 35%; from 7/1/19 – 6/30/22, the rate is 36%. The provisional rate will be 36% until a new F&A rate agreement is executed. OSU will implement this rate agreement by applying the rate that is effective at the beginning of the budget period (typically 12 months), and will then apply the next rate to the next budget period.

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Questions?

Up Next, OSRAA Updates

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Proposal and Award Management Team Changes

Lydia Perry will be the Lead Assistant Grant and Contract Officer. Lydia will be the flex proposal reviewer.

Michelle Warf will move from the flex proposal reviewer to Team A.

Research Centers and Institutes (except Sea Grant) will move from Team C to Team B.

Jenny James, Cindy Tait-Withrow, Lesley Lazerus:OSU

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Organizational Conflict of Interest Webinar

Please Join Us on Tuesday May

21st, 11-12:30 PT at

MU 213

Organizational Conflicts Of Interests – What Are They And What To Do With Them? This webinar will cover common types of Organizational Conflicts of Interest that may arise in an academic research setting and provide best practices on how to address them.  Learning Objectives:

Become familiar with how Organizational Conflict of Interest differs from other types of Conflict of InterestHave a basic understanding of the regulatory framework (and other sources of obligations) for Organizational Conflict of InterestGain greater knowledge on how the Federal Acquisition Regulations and the Office of Management and Budget’s Uniform Guidance define Organizational Conflicts of Interest

Consider a process so that your Sponsored Research Office and your Conflicts of Interest Office make work together in reviewing the conflict at the Pre-Proposal/ Proposal/ Just-In-Time /Award stages when Organizational Conflict of Interest is required to be reported to the sponsor  Speakers: Mary R. Lee, Director, University Conflicts of Interest Program, Stanford University; Kristy J. Hall, Director of Contracts and Interim Director of Grants & Contracts, Office of Sponsored Programs, University of Virginia  OSU12

Join us for the next OSRAA Outreach and Education on

May 22, 2019

Slides from this training session, previous sessions, and other proposal development tools at

https://

research.oregonstate.edu/osraa/outreach-and-education

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