budgeting management process The Federal Performance Management Office Monika Geppl Vienna January 2014 monikagepplbkagvat Federal Performance Management Office Performance ID: 1040645
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1. and its role in the performance budgeting/management process The Federal Performance Management Office Monika Geppl Vienna, January 2014monika.geppl@bka.gv.at
2. Federal Performance Management Office Performance frameworkQuality assurancePerformance managementPerformance reporting Ideas for development of framework Overview2 |Federal Performance Management Office31.1.2014
3. 3 |Federal Performance Management Office31.1.2014consultancy & trainingquality assurance performance reporting conceptual frameworkThe Federal Performance Management Office MissionLegal basis Federal Organic Budget Act 2013Ordinance on Outcome Oriented Budget Information Ordinance on Performance Controlling Ordinance on the Principles of Impact Assessment of Regulations and Projects
4. Federal Performance Management Office Performance frameworkQuality assurancePerformance managementPerformance reporting Ideas for development of framework Overview4 |Federal Performance Management Office31.1.2014
5. Budget and performance structure5 headings 32 budget chaptersglobal budgetsdetail budgetsBudget structurePerformance structuremission, strategy, outcome statementoutput statementperformance contractsAnnual Budget Supplements to Annual BudgetMTEF, Strategy ReportFederal Performance Management Office5 |31.1.2014
6. Performance management cycleevaluation of outputs & outcomesstrategic planning1outcome statement2reporting7output statement3performance contracts4management by objectives56planningimplementationevaluation & reporting6 |31.1.2014Federal Performance Management Office
7. Outcome 1: Improving safety and security Why this outcome?Safety and security in public and private life is a human right and essential to well-being. International comparisons show that Austria is one of the safest countries in the world. This high level of safety must be maintained and upgraded further.What is being done to achieve this outcome?Extending preventive work and awareness trainingCombating crime effectively and efficiently with new methods and technologiesSpecial training programme on combating crimeImproving police response times (i.e. time between an emergency call and arrival at the scene)Evidence-based human resource allocationAnalysing road accident patterns and identifying traffic hot spotsWhat would success look like?Crime rate: desired outcome 2013: <x%; starting level 2011: y% [definition: total number of crime incidents per 100,000 inhabitants, source: Crime Statistics, Ministry of the Interior]Percentage of crimes solved: desired outcome 2013: >x%; starting level 2011: y% [definition: ratio of cases solved to total number of crimes, source: Crime Statistics, Ministry of the Interior]Number of road accidents with injuries: desired outcome 2013: <x; starting level 2011: y [definition: total number of persons killed in road accidents, source: Road Accidents Statistics, Statistik Austria]Federal Performance Management Office7 |31.1.2014Annual outcome statement –budget chapter „Interior”
8. Annual output statement –global budget „Security & Safety“Contribution to Outcome No. What is being done? Outputs:Target 2013 (milestones/performance indicators)Status 2011(milestones/performance indicators)1Extending preventive work and awareness training Awarness trainings: Residential burglary prevention: x hours, y participantsCrime prevention strategies for elderly people: x hours, y participantsAwarness trainings: Residential burglary prevention: x hours, y participantsCrime prevention strategies for elderly people: x hours, y participants1Evidence-based human resource allocationNeed-based staff assignment in police offices: total number of crimes reported per police officer (in full time equivalents) between x and yTotal number of crimes reported per police officer (FTE) between x and y1Improving police response times (i.e. time between an emergency call and arrival at the scene)In x% of cases arrival within y minutes In x% of cases arrival within y minutes ......88 |31.1.2014Federal Performance Management Office
9. Federal Performance Management Office Performance frameworkQuality assurancePerformance managementPerformance reporting Ideas for development of framework Overview9 |Federal Performance Management Office31.1.2014
10. Preparation of outcome/output statements31.1.2014Federal Performance Management Office10 |WHOWHATMinistriesDraft outcome/output statement Court of AuditRecommendationsFederal Performance Management OfficeQuality assurance of the draft outcome/output statements MinistriesResponse to the recommendations of the Court of Audit MinistriesAdding changes to outcome/output statements (=comply) or explainMinistry of FinancePreparation of budget documents Federal GovernmentSubmitting draft annual budget to Parliament
11. Quality assurance Scopeoutcome and output statements in the Annual BudgetFocusmethodologyuniform quality of objectives and indicators initiation of coordination meetings by interfacesProcessFederal Performance Management Office can recommend clarification and changes to ministry‘s outcome and output statementMinistry must “comply or explain“11 |31.1.2014Federal Performance Management Office
12. Quality criteria for performance informationRelevantFocused on ministry‘s priorities; providing meaningful information Consistent Linkage of outcomes and ouputs, objectives and performance indicators ComprehensibleClearly formulated and easy to understandContextualisedBased on the Federal Government‘s Programme and the resprective ministry‘s sphere of competence ComparableConsistent use of objectives and indicators Verifiable Using quantitative or qualitative performance indicators31.1.2014Federal Performance Management Office12 |
13. Examples of areas of coordination proctection from violencereconciliation of work and family life science and research weak coordination mechanism by law („comply or explain“)Ministries are informed about overlapping or possible conflicting obejctives exchange of information on desired outcomes/planned actions among ministries involved adjusting wordings, indicators and target values Coordination of governmental objectives 13 |Federal Performance Management Office31.1.2014
14. Federal Performance Management Office Performance frameworkQuality assurancePerformance managementPerformance reporting Ideas for development of framework Overview14 |Federal Performance Management Office31.1.2014
15. Federal Performance Management Office focuses on the cross-ministerial performance budgeting/management processstandardisation and coordination Ministriesperformance mangagement offices/officersdefine and support internal management processclose collaboration with other management functions (e.g. budget and personnel department)Institutions involved 15 |Federal Performance Management Office31.1.2014
16. Performance contractsInternal medium-term steering document for public bodiesIntegrating performance information (outputs and indicators) with budget and personnel resourcesOnly binding between the ministry and its subordinate bodiesThe Supplement to the Annual Budget include a summary of performance contracts.31.1.2014Federal Performance Management Office16 |
17. Federal Performance Management Office Performance frameworkQuality assurancePerformance managementPerformance reporting Ideas for development of framework Overview17 |Federal Performance Management Office31.1.2014
18. Performance reporting Ministries’ statements on achievement of objectivesfocus: outcome and output statement in the Annual Budgetto be submitted to the Federal Performance Management Office by May 31 of the following year Annual Federal Performance Report drawn up by the Federal Performance Management Officebased on ministries’ statementsto be submitted to Parliament by October 31discussed together with the draft Annual Budget for the next year 31.1.2014Federal Performance Management Office18 |
19. Annual Federal Performance ReportMinistriesPerformance Management OfficeParliament & interested publicevaluationstatement on achievement of objectives reportingstandardisationquality assurance coordinationreporting discussion of resultspolitical accountability 31 October31 May31.1.2014Federal Performance Management Office19 |
20. Ministries‘ statements per budget chapterMission: External factors:General information:31.1.2014Federal Performance Management Office20 |
21. Ministries’ statements per budget chapterOutcome 1: Why this outcome?What has been done to achieve this outcome? Outcomes 1-5Verbal description: Achievement of objective: Perfomance indicatorsDesired outcome 2014Desired outcome 2013Outcome achieved 2013Starting level 2012Deviation 201331.1.2014Federal Performance Management Office21 |
22. Ministries’ statements per global budgetOutputs 1-5Output 1: Achievement of objective: Performance indicatorsTarget 2014Target 2013Output 2013Status 2012Deviation 2013Verbal description: Contribution to Outcome No. 31.1.2014Federal Performance Management Office22 |
23. Federal Performance Management Office Performance frameworkQuality assurancePerformance managementPerformance reporting Ideas for development of framework Overview23 |Federal Performance Management Office31.1.2014
24. Ideas for development of frameworkStronger link with budget informationStrengthen benchmarkingDevelopment of governmental objectivesMore coordination activities based on interfaces between outcomes and outputs of different line ministriesMore focus on policy coherence Integration of local and regional level31.1.2014Federal Performance Management Office24 |
25. Thank you for your attentionMonika Geppl Deputy Head of Unit Federal ChancelleryUnit III/9 – Federal Performance Management Office Hohenstaufengasse 31010 ViennaFax: +43 1 531 15-207461monika.geppl@bka.gv.atwww.oeffentlicherdienst.gv.at/