Virginia Webinar January 28 2020 Patricia A Popp PhD Project HOPEVirginia What is monitoring Monitor to watch keep track of or check usually for a special purpose MerriamWebsters Online Dictionary ID: 816261
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Slide1
Monitoring LEA McKinney-Vento Programs
Virginia Webinar
January 28, 2020
Patricia A. Popp, Ph.D.
Project HOPE-Virginia
Slide2What is monitoring? Monitor: to watch, keep track of, or check usually for a special purpose (Merriam-Webster’s Online Dictionary)What is our purpose?To ensure compliance
To help our students succeed
Slide3Why monitor?Because we have to: (statutory requirements):
Section 722(f)(5) in the functions of the state coordinator:
`(5) provide technical assistance to and
conduct monitoring
of local educational agencies
in coordination
with local educational agency liaisons designated under subsection (g)(1)(J)(ii), to
ensure that
local educational agencies comply with the requirements of subsection (e)(3) and paragraphs (
3) through
(7) of subsection (g);
Because it improves programs
O
pportunity for training and gathering info for TA and PD
Slide4McKinney-Vento Homeless Assistance ActEducation for Homeless Children and Youth (EHCY) Program
Title IX, Part A
Every Student Succeeds Act
Slide5Reauthorizes the Stewart B. McKinney Act, originally enacted in 1987Provides states with funding to support local grants and statewide initiativesRequires educational access, attendance, and
success
for homeless children and youth
McKinney-Vento Act, EHCY
Slide6Who gets monitored in Virginia?All LEAs are required to comply with McKinney-Vento EHCY
Slide7When does monitoring occur?(frequency)No longer aligned with Title I, Part A
MV
Subgrantees
every three years*
Nonsubgrantees
every five years*
*unless a concern suggests sooner
2019-20 Sites
Slide8List of LEAs monitored
Slide9How is monitoring implemented?Site visit MV subgrantsLEAs where liaison changed since last monitoring
Questions about program exist/requested
Phone/virtual monitoring
(can request on site)
Non-
subgrant
LEAs,
Same liaison as last monitoring, AND
No findings
Monitors
Patricia Popp
Laura Hackett
Slide10Where to find more informationProject HOPE-VA website Quick Links (green box on right)Click 2019-20 Monitoring
Slide11We will help with your preparation!HOPE cover sheetCompleted and sent to liaison by end of February
Slide12Sample cover page
Slide13How to Prepare – Self StudyReview monitoring protocolPull documentation that supports your responses
Title I, Part A homeless education page and reservation of funds
LEA homeless policy (ex.
JECA**
)
Intake forms, residency questionnaires, enrollment forms, needs assessments
Description of procedures for free meals and transportation
BIDs and DRP documents
Slide14Blank protocol
Slide15Blank protocol - content
Slide16Main Monitoring TopicsInfrastructurePolicyTrainingSuspensions & ExpulsionsIdentification & enrollmentDispute resolution processAcademic ProgressSubgrant requirements
Slide17How many Mv students did your division identify in 2018-19?Polling ?
Slide18Are Your Numbers Reasonable?SAIPE – 5-17 year olds in povertyFree mealsUSED State Coordinator data workbooks
Slide19SAIPE example
Slide20How to Prepare – continued (1)Correspondence with division/school staff and community partners; agendas; ppt
Academic analyses – compare the total LEA, SWD, economically disadvantaged
SOL scores – 2019 required
Benchmark scores
Report cards
Attendance rates
Graduation rates for homeless – cohort
Academic and career plans
DO NOT MAKE DUPLICATE COPIES FOR QUESTIONS THAT OVERLAP
Slide21Virginia's Adjusted Cohort Graduation Rate
Slide22How to Prepare – continued (2)COMPLETE the LEA response column on the monitoring protocol. Save the pdf template with your responsesNote supporting documents in the narrative.Sample student files may be requested
Subgrants
– backup for one reimbursement will be requested
Phone/virtual monitoring: submit documentation via SSWS at least one week prior to meeting.
On-site: submit response protocol week in advance; other documentation will be review
Slide23The Actual MonitoringReview questions in orderConversation supported by documentationMay request samplesMay suggest procedures/resources –recommendations are not findingsIf a finding is obvious, it will be identified and potential solutions offered
Slide24After the monitoringSend promised resources (remind us, if needed)We email your MV protocol with monitor comments, including any recommendationsLiaison can share any suggestions for edits or updatesLetters to local superintendents are sent over the summer
If there is a finding, what to do and by when will be noted
Slide25Follow up actions? Updated MV local policyLiaison capacity and trainingChange in enrollment formUpdated Title I, Part A application
Description of collaboration
Reservation of funds
Documentation of collaboration with other agencies
Checking child count data EOY
Slide26Looking forward to learning more about your programs!