Miguel Castro sgappropriationsfgcuedu AampS FEES 1150 per Credit Hour Given to the Student Government Senate to Allocate Funding Registered Student Organizations RSOs Registered Sports Clubs ID: 541273
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Slide1
Annual Budget Forums
Miguel Castro
sgappropriations@fgcu.eduSlide2A&S FEES
$11.50 per Credit HourGiven to the Student Government Senate to Allocate
Funding
Registered Student Organizations (RSOs)
Registered Sports Clubs
University DepartmentsSlide3Finance Code
Applies to all A&S Funded EntitiesHelps guide all decisions by the appropriations committee, treasurer and Budget Assistant
Know | Understand | UpholdSlide4Finance Code
Chapter 207.5 – Budget Process SpecifiedChapter 209 – Internal RegulationsChapter 213 – Prohibited Expenditures
Appendix
Travel is now it’s own separate entitySlide5Prohibited Expenditures
A. AlcoholB. Direct or indirect contribution to a political candidate, political party, political committee or committee of continuous existence.
C. Rental of or expenditures towards functions hosted in private residences.
D. Use of A&S Fees to benefit activities for which admission fee is charged to students, except for student government sponsored concerts.
E. The transfer of A&S funds to outside revenue accounts and the use of A&S funds for personal benefit.
F. Scholarships.
G. Graduation related item.
H. Placement tests, preparation courses, or certification courses primarily benefit the individual.
I. Plaques, awards and other non-monetary tokens of recognition exceeding $100.
J. Monetary prizes, and gift certificates.
K. Fines, late fees, penalties (including parking tickets).
L. Any purchase of chemicals unless approved by the Office of Environmental Health and Safety.
M. Money spent prior to an allocation being made.Slide6Budget Season CapsRecommended
T-shirts $7.00 per shirt
Catering $10.00 per person
Food for Meetings $2.00 per person every other meeting
$0.00
Sound Equipment
RSO Promotional Material
Graduation Related Items
Theme Park Trips
Test Prep
Art SuppliesSlide7Budget Process
Applications are on EagleLink and OSI Website
Fgcu.collegiatelink.net
http://studentservices.fgcu.edu/StudentInvolvement/index.html
Applications are
DUE
by
October 2
nd
at 12:00pm
No exceptions are made
Hearings are required to receive a budget Slide8Application:
Operations TabAll items needed by organization
Food for meetings
T-shirts
Equipment
Any items needed by organization to be used throughout the yearSlide9Application:
Fundraising Tab:List all Fundraising completed in the previous year
Provide evidence
Bank Statements
Receipts of Deposits
Donated ItemsSlide10Budget Hearing
Budget HearingsMandatory
Bring anything that is relevant and gives detail to the budget requested
Multiple quotes for items you are requesting
Documented attendance for meetings and events
RSOs
10 minute presentation
5 minute Q/A
Departments
15 minute Presentation
10 minute Q/ASlide11Budget Hearing Rubric
EventsCollaborations with other OrganizationsFundraising
Community Outreach
Membership
Effect brought to Campus through the organizationSlide12Budget Process
Budget Hearing
Senate Floor
Dean of Students and Vice President of Student Affairs
Student Government President
University President
Appropriations Committee DeliberationsSlide13Remember
Provide quotes, invoices and bank statementsFinance Code violations results in automatic cutsItems requested aren’t guaranteed
Applications are due October 2
nd
at noon