Web Tutorial for Employers

Web Tutorial for Employers Web Tutorial for Employers - Start

2018-12-04 4K 4 0 0

Web Tutorial for Employers - Description

How to Complete Enrollment with PCG Public Partnerships. 2. What is PCG Public Partnerships? . PCG Public Partnerships is Oregon’s Financial Management Agent Service (FMAS). Our job is to help people who employ Personal Support Workers (PSWs) manage the paperwork and responsibilities that come a.... ID: 735441 Download Presentation

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Web Tutorial for Employers




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Presentations text content in Web Tutorial for Employers

Slide1

Web Tutorial for Employers

How to Complete Enrollment with PCG Public Partnerships

Slide2

2

What is PCG Public Partnerships?

PCG Public Partnerships is Oregon’s Financial Management Agent Service (FMAS). Our job is to help people who employ Personal Support Workers (PSWs) manage the paperwork and responsibilities that come along with being an Employer. PCG Public Partnerships completes all necessary tax withholdings and makes sure that people receive pay for the hours that they work.

CME Webinar for enrolling new Employers and PSWs

Slide3

3

Why did I get this packet?

You have identified that you, or someone that you are close to, wants to begin using Personal Support Workers (PSWs) to provide services in your home and in your community.

In order to hire a PSW it is necessary that someone be identified to act his or her Employer. As their Employer it will be your job to direct the supports they provide. If you have more questions about your responsibility as an Employer please contact your Service Coordinator or Personal Agent.

CME Webinar for enrolling new Employers and PSWs

Slide4

Confirm information in Enrollment Packets

If any of the information on this sheet is incorrect, please contact PPL’s customer service so information can be corrected and new forms can be mailed to you.

4

Information Session for PSWs and EmployersToll-free number – English 1-888-419-7705

Toll-free number – Spanish

1-888-419-7720

Toll-free number – Russian

1-888-419-7734

TTY

1-800-360-5899

Fax number (e-fax)

1-844-399-6593

E-mail address for Customer

Service

PPLORFMAS-CS@pcgus.com

Customer Service Hours

Monday – Friday, 8am-5pm PT

(excluding State/Federal holidays)

Slide5

Forms to Complete

5

Employers

Signatures1. IRS SS-4 Application for Employer Identification NumberEmployer

only

2

.

IRS Form

2678 Employer/Payer of Agent

Employer

only

3. OR Form 150-800-005

Tax Information Authorization & POA Rep

Employer

only

4. Responsible

Party Form (optional)Employer onlyCME Webinar for enrolling new Employers and PSWsBefore we get started… Many of the documents in your packet are informational only. Please pull out the 4 documents listed below before we get started walking through how to complete the forms in your packet.

Slide6

IRS Form SS-4 Application for Employer Identification Number

# of pages:

1

Who needs to sign?: Employer onlyWhat am I signing?: This form is an Application to the IRS for receiving an Employer Identification number. Where do I sign? PPL put the Employers information into this form. Employers only need to sign and date where highlighted in yellow. 6CME Webinar for enrolling new Employers and PSWs

Slide7

IRS Form 2678 Employer/Payer Appointment of Agent

# of pages:

1

Who needs to sign?: Employer onlyWhat am I signing?: This form tells the IRS that the Employer is giving PPL permission to complete tax processes on their behalf for this program. This form only allows us to withhold taxes from the PSW’s paychecks and deposit those taxes with the IRS. It does not allow PPL access to any personal income tax information. Where do I sign? PPL put the Employers information into this form. Employers only need to sign and date where highlighted in yellow. 7

CME Webinar for enrolling new Employers and PSWs

Slide8

OR Form 150-800-005 Tax Information Authorization & Power of Attorney Rep.

# of pages:

1

Who needs to sign?: Employer onlyWhat am I signing?: This State form authorizes PPL to perform withholding and other tax preparations/ filing functions on behalf of you, the Employer, at the state level. Where do I sign? PPL put the Employer’s information into this form. You only need to sign and date where highlighted in yellow. 8

CME Webinar for enrolling new Employers and PSWs

Slide9

Responsible Party Form

This form is optional and should only be completed if the Employer wants someone else to be able to contact PPL on their behalf.

# of pages:

1Who needs to sign?: Employer and responsible partyWhat am I signing?: This form gives PPL permission to speak to someone other than the Employer. An employer may want a friend or family member to be able to contact PPL with questions or to update the employer’s information. Without this form on file, PPL may only give case-specific information to the Employer themselves. Where do I sign? The responsible party and employer sign and date the fields highlighted to the right:9

CME Webinar for enrolling new Employers and PSWs

Slide10

Submitting Your Enrollment Paperwork:

Employers can send their completed packet in one of three ways:

Fax:

1-844-399-6593Paperwork E-mail: PPLORFMAS@pcgus.comMail: Public Partnerships – OR FMAS PO Box 50040 Phoenix, AZ 8507610Information Session for PSWs and EmployersPPL will process all enrollment paperwork within 4 days of receipt. You will then receive an automated call from PPL either confirming your enrollment with PPL is complete or asking you to contact customer service to address any errors or missing forms.

Slide11

PPL contact information

11

Customer Service hours

Monday – Fridays, 8am-5pm PST (excluding State/Federal holidays)Toll-free number – English 1-888-419-7705Toll-free number – Spanish

1-888-419-7720

Toll-free number – Russian

1-888-419-7734

TTY

1-800-360-5899

Fax number (e-fax)

1-844-399-6593

E-mail address for Customer

Service

PPLORFMAS-CS@pcgus.com

Paperwork

Submission

e-mail address

PPLORFMAS@pcgus.com

OR FMAS Website

for useful information

http://publicpartnerships.com/programs/oregon/fmas

Information Session for PSWs and Employers

This presentation along with other webinars, FAQs, and a Better Online user manual are posted on the PPL’s dedicated OR FMAS website:

http://www.publicpartnerships.com/programs/oregon/fmas

Slide12

PSW forms you should be aware of

Employers must sign 2 forms in the enrollment packet of each PSW that they hire.

The following forms ARE NOT IN YOUR PACKET. Your PSW should contact you to complete these forms that will arrive in their enrollment packet.

Information Session for CDDPs and Brokerages12PSWsSignatures1. Provider

Information and Attestation Form

PSW

& Employer

2. I-9 Employment

Eligibility Verification

PSW & Employer

Slide13

Provider Information and Attestation Form

# of pages:

7

Who needs to sign?: PSW and EmployerWhat am I signing?: PPL uses this form to enroll someone in their system. It also tells PPL:How to manage withholding for Difficulty of Care paymentsHow the PSW wants to be paidThe relationship between the Employer and PSW for tax purposesCommunicates responsibilities of a PSW in this program.Where do I sign? Both the PSW and Employer must sign this form on page 7Note: PSWs must complete this form for every Employer they work for13

Information Session for PSWs and Employers

Slide14

Provider Information and Attestation Form

14

Page 7: Employers must sign this form.

Information Session for PSWs and Employers

Slide15

I-9 Employment Eligibility Verification

# of pages:

3 (page 3 is instructions)

Who needs to sign?: PSW and EmployerWhat am I signing?: The Employment Eligibility Verification Form I-9 is a U.S. Citizenship and Immigration Services form. It is used by an employer to verify an employee's identity and to establish that the worker is eligible to accept employment in the United StatesWhere do I sign? Employer must sign and date the bottom of Section 2 (middle of page 2)Note: PPL cannot pre-populate this form due to DHS guidelines surrounding employer liability. 15Information Session for PSWs and Employers

Slide16

I-9 Employment Eligibility Verification (con’t.)

Complete the following information:

PSW name

You will be required to review documentation which verifies your PSW’s identity. Depending on what type of documentation the PSW provides you will complete the information in List A or list B and C. PSW’s first date of employmentEmployer signature and demographic information16Section 2:12

3

4

Information Session for PSWs and Employers

Household Employer

Household Employer

Your Home Address

Slide17

I-9 Employment Eligibility Verification

17

Do not fill out anything in section 3

Information Session for PSWs and Employers

Slide18


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