OCR and making your publications accessible A practical guide What is OCR Optical Character Recognition Image gt text Full text search made possible OCR and LIRIAS Self prepared ID: 763857
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OCR and making your publications accessible A practical guide
What is OCR?Optical Character Recognition Image => text Full text search made possible
OCR and LIRIASSelf prepared researcher’s bibliography Upload PDF-file of publication Make it searchable using OCR
3 possible scenarios PDF-file is already searchable Non- searchable PDF-file Non- electronic publication
Scenario 1: PDF-file is already searchable Determine if file is searchable : ‘ Ctrl + F’ + type a random letter or word in document + press backspaceThe word you typed is now highlighted
Scenario 1: PDF-file is already searchable Congratulations ! You now have a searchable PDF-file!
Scenario 2: Non-searchable PDF-file Determine if file is searchable : ‘ Ctrl + F’ + type a random letter or word in documentPop-up ‘No matches found’Use OCR-software
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Library software license 1 computer in the general reading room with licensePractical help from library staffAdvanced + control
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF Select language (s) !!
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF Select language (s) !!Click “Read”
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF Select language (s) !!Click “Read”Check for errors and make changes to the text manually in “Text” field
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF Select language (s) !!Click “Read”Check for errors and make changes to the text manually in “Text” fieldClick “Verification”
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF Select language (s) !!Click “Read”Check for errors and make changes to the text manually in “Text” fieldClick “Verification”Click next to “Send”“Save as PDF Document …” or “Save as PDF/A Document…”
Scenario 2: Non-searchable PDF-file Use OCR-software ABBYY Finereader (= recommended ) Open Image/PDF Select language (s) !!Click “Read”Check for errors and make changes to the text manually in “Text” fieldClick “Verification”Click next to “Send”“Save as PDF Document …” or “Save as PDF/A Document…”
Scenario 2: Non-searchable PDF-file Congratulations ! You now have a searchable PDF-file!
Scenario 3: Non-electronic publicationPrinted version Use scanner or copier at Maurits Sabbe Library Save document as PDF-fileRepeat steps for scenario 2
Scenario 3: Non-electronic publication Congratulations ! You now have a searchable PDF-file!
The finishing touchUpload your searchable PDF-file to MyLirias bibliography
The finishing touch Congratulations ! A searchable file of your publication is now available in LIRIAS!