Region 8 Winter roc call - PowerPoint Presentation

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Region 8 Winter roc call

November 30, 2016Slide2

Agenda

Roll Call (Who’s Here)

Rules of the Road (Why We’re Here / Staying On Point)

Assign Note Takers

SWOT Analysis Results

Purpose and Path Charted / Budgeted

Review of each SWOT sector / Determine Top 5 Priorities

Next Steps

Parking Lot

PDC Feedback (Spath, Walaski)

Leadership Reimbursements – status update

Website / Social Media (Robbins / Krake)

Who’s on the Team? Next Steps?

Regional Nominations & Elections Team

Safety Matters Challenge TeamSlide3

Rules of the roadSlide4

SWOT Analysis ResultsSlide5
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Strengths

A solid board of caring members.

Our books are in great order and we have funds as needed

Over

the

last few years our PDC has become a large success and talked about in the safety community

We have a good website (love the new look) and use that as a tool for our members

We look to new ideas and just rolled out on social media

We encourage and support those in the group to speak at meeting for their development

.

Financially sound. Good reserves and set incomeDedicated core group and good support from “Society” coordinatorsSociety support in generalWide range of member backgrounds and company profilesExcellent website updated on a very regular basis by a dedicated webmasterKept up with technology – presence on Linked In and Facebook, etc., use of virtual meetings (as a supplement) Professional development opportunities including availability of CEUs if neededQuality and Frequency of Chapter meetingsStrong PDCs.Growing and expanding our Executive committee and their involvement Diversified Core Group Over 500+ Members in the chapter all with very diverse backgroundsTraining CHST, ASP, CSP, OSHA Volunteering and, community outreach Student Outreach NYC has more stringent safety regulations than the State or Federal agencies such as NYCDOB/NYCDOT/NYCDEPGroup resources and, networking abilities Our technical meetings provide up-to-date, relevant information.Provide access to local safety professionals for assistance and networking.We have a construction section that meets regularly.Meetings generally <1 hr drive Long term members still active/participatingMeeting content, variety and frequencySubsidized costs of meetings

Financially sound. Dedicated core group including Board membersWide range of member backgrounds and company profilesWebsite/Social Media – operationalCost of chapter membershipFinancially sound. Good reserves and set incomeDedicated core group and good support from “Society” coordinatorsSociety support in generalWide range of member backgrounds and company profilesWebsite – operationalProfessional development opportunities including availability of CEUs if neededCost of chapter membershipFinancially sound. Good reserves and set incomeDedicated core group and good support from “Society” coordinatorsWide range of member backgrounds and company profilesProfessional development opportunities including availability of CEUs if neededCost of chapter membershipExcellent PDC programWilling to help the RCO, Society and Foundation in their effortsBoard progression plan in place and active members on the BoardBroad base of membership expertise and industries Strong relationship with student sectionPartnerships with other professional organizations in the area (ACGIH, CHMM, etc.). Society, Area and Regional support Strong reserves and financials Active in local community events, social media, student scholarships Up to date website with local professional development and career opportunities for membersRegional partnership with other safety organizations to host a local PDCOfficers are active and supportive Board trying new activities/technologiesDedicated group of long term members that shore up E-Board

Reliable volunteers providing ongoing meeting ideas, which adds to Chapter stability

Name brand (Platinum, Gold, Silver status)

Communications – Meetings/emails

Community engagement – Science Fair, State House

3-year succession plan

Past Presidents that continue to help guide our continued success

Several companies that support the local Chapter (i.e., Liberty Mutual)

Technically savvy members

Student chapter that is active

Wide range of speakers/locations – both regulatory/professional to draw from

Active regional safety resources to tap from

Financially stable

Large Chapter (over 580 members) with many years of solid performance

Many EH&S professionals in the Greater Boston area

Strong participation, knowledge, and leadership from Executive Committee

Top-notch speakers

Use of websiteSlide9

strengths

Financially Sound

Great people willing to help out whenever needed

Well-organized and dedicated exec board

Up-to-date / easy to navigate website

Successful PDCs and chapter networking events

Positive student outreach (for those with student sections)

Low cost of chapter membership

Professional development with CEUs

Past President recognition + event (CT Valley)Slide10
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weaknesses

Meeting attendance is typically week.

Work and interaction between meetings related to Chapter infrequent

Intra-peer group visits infrequent

Not many younger members

Not a lot of reach into local schools etc. to foster more safety professionals or those students hoping to join the ranks.

Reaching out /Engaging new members.

Lack of new EHS professionals in the field in NJ compared to years past.

Large number of members that are not active.

Missing opportunities to gain membership

Poor communication with membersDistance traveling to and from NYC for membersLimited participation from membersNot enough member recognition The chapter has no Vison or Mission StatementNot collaborating enough with our local agencies like DOB & DOT We have a chapter membership that doesn’t participate (75%).We don’t keep our homepage up to date with new information.Large geographic area to coverMeeting attendance not proportional to overall membershipSpeakers/meeting topics become staleLarge geographic area to coverChapter was inactive for several years – lost contacts and perceived valueSmall professional base most of whom cover several focus areas (Safety, IH, Env, & Security) so compete for resources with other organizationsKeeping up addresses and contact information is burdensome. Having to go to snail mail to initiate contacts.

Keeping up addresses and contact information is burdensome. Having to go to snail mail to initiate contacts.Have not kept up with technology (Twitter, Facebook, Linked In etc.) Need to include planning for every level (entry and experienced). Communications need to explain basic terms so that the less experienced members recognize the issue/valueEfforts need to support the experienced professional as well as reach out to the newLarge number of Safety Professionals in State that are not ASSE members. Website and social media presenceSmall chapter with minimal participation my membershipEfforts need to support the experienced professional as well as reach out to the newAbility to increase membershipAbility to hold additional PDC opportunitiesAbility to message older generations and newer generations at same time.No student section or involvementNeed better long term planningLack of formal communications planLack of outreach to new members or members expiringCommittee Chair roles not clearly definedLow attendance at technical area meetings, compared to membership levelUnknown engagement level for new membersNeed to audit financesNeed to get more people using our scholarshipsLack of CEU for “tours”

Lack of CEU for “tours”

Lack/Need of new volunteers – should be a primary focus in order for us to overcome before this turns into a true threat

Previous Officers fall away from Chapter engagement

More face-to-face meetings as this will allow for better discussions and sharing of information

Lack of local professional development certificate classes and certification preparation workshops available in New England area.

Groom new Chapter leaders

Lack of permanent, consistent mailing address (UPS Office Store)

Lack of outside public promotion of GBC activities and existence of organization

Web page needs updating

Only meet in evenings

Same members and low turnout for some meetings

Large geographical area and areas of low density of members

Finding local companies to host a tour and new speakers

Recruiting new volunteers for committees and board

Majority of membership is not engaged

Coordinating speaker and venue and communicating to membership at least 30-60 days in advance

Ability to raise local scholarship funding

Not leveraging past President knowledge base

Majority of membership is not active

Logistics of state make it difficult to hold meetings that attract large percentage of membership

Clock restarts each year with

Eboard

of student chapter

Failure to communicate resources that membership provides (scholarship, Body of Knowledge, networking)Slide12

weaknesses

Succession Planning – exec board merry-go-round

Geographic Challenges – chapters are too large to service and support members

Low meeting attendance

Lack of formal/informal member recognition

Keeping up with contact info – losing track

No list of available volunteers

Not keeping up with technology (related to communications)

Inability to increase membership / lack of available tools

No student section / No

youth movement / engagementCommunication gap between different age groupsKeeping past exec board members engagedOne year terms on exec boards – is it enough time?No outreach outside of chapter clichesSlide13
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opportunities

Our PDC is a place to foster new and active members

West

Point Army Academy nearby and can support our efforts through the Society of American Military Engineers.

Bringing members to the front as speakers may motivate more involvement from them and their firms.

Work with local Labour group (electricians) to assist in their training and provide exposure to the Chapter

Chapter can provide professional development CEUs

Sponsorships for students and scholarships for professional development are available through the Society but not well known in the membership

Partnering with other professional societies (AIHA, ABSA, etc) to the benefit of both organizations.

Build a community board

To work with Local Government Agencies Have Bi monthly meetings where we invite new members to the chapter Using Go-To Meeting to facilitate member participation Local education information webinars on websiteIncrease our joint meeting participation with AIHA, LI ASSE, NJASSE and other nearby ChaptersOffering different options for meetings thinking outside the boxBuild a Vision and Mission Statement for the NYC Chapter Increase in student involvement from the local colleges and universities.Stay involved with both local Safety Conference organizations.Changes in personnel and influx of new members into the Chapter. Chapter can provide professional development CEUsSponsorships for students and scholarships for professional development are available through the Society but not well known in the membership

Society support in generalChanges in personnel and influx of new members into the state. Professional development opportunities in the state are limited.Chapter can provide professional development CEUsSponsorships for students and scholarships for professional development are available through the Society but not well known in the membershipOther professional organizations are successful (DEAIHA, ASIS) within the state and have overlapping membership to facilitate communicationCost of the chapter membershipAdding new members and cultivating ExCom Succession. Professional development opportunities in the state are limited.Chapter can provide professional development CEUsDevelopment of a scholarship or student chapterPartner with other area chapters for meetings and toursOffer more online meeting options to membershipProvide CEUs for a series of meetingsSocial, networking and grip/grin events for membership Recognizing long service of members and reaching out to new membersHosting local development opportunities such as CSP and ASP reviewsSponsoring a networking event for the student sectionMore Professional Development opportunities (PDC, sponsor technical seminars/meetings)More engagement/partnership with local AIH, CT Safety Society or other groupsUtilize Breakfast or Lunch meeting times Better use of Social Media toolsCharity work (Focus on STEM education or college level sponsorships) Open up more roles for new members (i.e. Social Media lead)Leverage activities that are occurring in other nearby chaptersExplore new technologies to facilitate meetings/increase interest (webinar)Offer meetings to enhance skills/certifications (CPR, OSHA 10 HR, CSP study group)Explore providing CEUs for technical meetingsLeverage opportunities (webinars, speakers) through ASSENew EH&S professionals/mentor programAnalytics from website/emails to determine “engagement” (Clickback)More involvement of student Chapters (use more social media/public relations)More webinars/ASP/CSP training courses for our members–low cost CEUs and no travel involvedTeaching (guest speakers) at schools and Rotary Clubs, etc.Our Chapter: Policy/procedural or strengthen soft skills required to engage safetySolicit input from outside (consider NEHRA.org and Occupational Health Nurses Association)Be proactive in teaming with other area Chapters. Apply ideas from our ASSE Leadership Conference attendeesCall new GBC members (who joined ASSE in the past 5 years) inviting them to our meetings

Ask each GBC Office to recruit a new member and mentor them, possibly ask them to chair or complete a specific short-duration task.Slide15

opportunities

Reciprocity Agreements – local agreements with local chapters of other professional/non-pro organizations (HR, Engineering, safety councils, Environmental, etc.) or trade organizations (Worchester County)

Community Engagement (state fairs, job fairs, state house, high schools, etc.) – building a community board

Corporate/local business sponsorship for meeting/events

Increasing CEU opportunities

Strong mission and vision at the chapter level – your needs change chapter-to-chapter, region-to-region

Different options for meeting offerings (using technology to our advantage, simultaneous meeting via webcast)

Better use of scholarships/grants

Stronger presence in schools – sponsorship of student groups or developing student section

More grip/grin events focused on family involvement – eliminates family commitment push/pull

Using analytics to measure engagementWebEx account that worksSlide16
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threats

Not a lot of engineering type schools in area to find future professionals

Focusing only on the PDC may limit other opportunities

Not fostering new members or getting current members active will not grow the

group

Average age of membership is increasing.

Experienced members are retiring. Organizations are consolidating or outsourcing

No degree programs or student organizations directly related to Safety in State.

Not likely to sustain student chapter – National’s requirements that a Student Chapter be college-specific is a huge barrier to states like NJ without schools with large EHS-related programs.

Reduction in traditional industries (

pharma/chemical) in the State.Membership declineThe chapter being considered outdated by members we are not reaching Scheduling meetings for maximum attendee participation Members being a part of separate groups/ organizations We do not have a clear view of membership demographics Lack of communication Location and time of meetings Average age of our chapter member is getting closer to retirement. We are not bringing in enough young professionals. Companies on cutting back on EHS staff and budgets – less time available to volunteer, attend meetings, etc.Geographic distribution of membershipExperienced members are retiring. Young professionals are not engaged yet.

No degreeResources are tight within member organizations. Volunteer time is limited and costs may not be absorbed by companies therefore more members directly responsibleCompetition with other organizations (DEAIHA)Weather and geographic distribution of membershipExperienced members are retiring. Organizations are consolidating or outsourcingNo degree programs or student organizations directly related to Safety in State.ee programs or student organizations directly related to Safety in Chapter.Resources are tight within member organizations. Volunteer time is limited and costs may not be absorbed by companies therefore more members directly responsibleCompetition with other organizations Lack of membership participation.No degree programs or student organizations directly related to Safety in State.Competition with other local safety organizationsLack of deep succession planningLack of member interest in leadership roles Competing for time with other organizations (AIH, CSS)Businesses not sponsoring members to ASSE due to budget constraintsLimited volunteers for committeesTime commitment for Board membersDemonstrating value to membershipGeographic diversity of membershipLoss of key members that had been active Failure to attract/engage new membersFailure of membership to view chapter as valuable resourceDemands on time for members to participate / over extended with events??Officer succession planningCompetition with other safety/health organizationsPerception that volunteering is hardAging/retiring of our key volunteers and membersLack of consistent communication between all area ChaptersTime management and how it relates to information being distributed considering the ever-changing demographics of the workersInclude separate mailings of the newsletter and meeting announcements to school contacts and other trade organizations.Slide18

threats

Member/Knowledge Retention – loss of tribal knowledge / key members due to frustration, overcommitted at work, family obligations, environmental changes (new baby, new job, new house)

Competition from other organizations – how is ASSE the differentiator

Overall membership decline, where industry leave area or company’s budget are cut back

No youth movement – no student sections, no degree or certificate programs locally to sponsor, no way to reach young professionals in the area

Inability to demonstrate true value to membership

Perception that volunteering within ASSE is hard work

Failing to develop proper succession planning

Weather and distance during winter monthsSlide19

Next Steps

Posting the current submittals to the

DropBox

account for easy review and access

Developing a team around how to:

Transform Weaknesses into Strengths

Transform Threats into Opportunities

Match Strengths with Opportunities

Matching Society resources specific to your chapter needs

Sharing SWOTs with Society resource

Working with individual chapters on supportLooking forward to budget and how to fund our top 2-3 priorities / focus areasSlide20

Parking lot

PDC Feedback

New England Area PDC – Nov 15-16 (John Spath)

Western PA Joint Student PDC – Nov 1 (Pam Walaski)

Leadership Reimbursements

List of Treasurers from Society (done)

List of attendees (done)

List of attendees / Treasurers to Kathleen Donndelinger (this week)

Website / Social Media – Mason Robbins / Anthony KrakeSlide21

Parking lot

Safety

Matters Challenge Team

Daren Canfield (Greater Boston)

Brady Keene (Granite State)

Kenton

Wengert

(Eastern NY)

Ethan

Alster

(IUP Student)Mike Murray (Past Chair)David Crowley (Vice Chair)Pam Walaski (AD – Keystone)Aaron Cameron (RVP)

Regional Nominations & Elections Team Mike McGee, DRVP/Chair (Philly)Mike McGowan (Penn-Jersey)Allison Bresloff (CT Valley)Gregory Decker (NJ)Brett Carruthers (AD – Empire)Don Olesen (AD – New England)Slide22

Have a wonderfully blessed and safe holiday season