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SPECIAL MEETING PRESENTATION SPECIAL MEETING PRESENTATION

SPECIAL MEETING PRESENTATION - PowerPoint Presentation

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SPECIAL MEETING PRESENTATION - PPT Presentation

DECEMBER 3 2012 ROC SPECIAL PRESENTATION 1 ROC INFORMATION SESSION Purpose of the session Format of the session ROC SPECIAL PRESENTATION 2 FINANCIAL REPORT Capital Revenues       ID: 300031

presentation roc amp special roc presentation special amp hill completed required winter summer water park challenge provide included grading

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Slide1

SPECIAL MEETING PRESENTATION

DECEMBER 3, 2012

ROC SPECIAL PRESENTATION

1Slide2

ROC INFORMATION SESSIONPurpose of the sessionFormat of the session

ROC SPECIAL PRESENTATION

2Slide3

FINANCIAL REPORT

Capital

Revenues

 

 

 

 

 

 

 

 

 

 

 

 

 

Build Canada Funding

Received

$9,472,916

Development Charges

$4,736,460

Internal Borrowings

$1,388,738

Reserve Funds

$1,099,655

Total Capital Revenues

$16,697,769

 

 

Expenditures

 

Prior to June 2009 – Pre ROC and Build Canada Fund Approvals

 

$1,388,738

Post June 2009$15,309,031Total Capital Expenditures$16,697,769  2012 Capital Budget (security cameras  and safety fencing)$141,8002012 YTD$38,427

ROC SPECIAL PRESENTATION

3Slide4

FINANCIAL REPORT

Operating:

 

Revenues:

 

2010

2011

 

 

 

 

Budget

Not tracked separately -Included in Community Parks

$112,650

Actual

Not tracked separately -Included in Community Parks

        

$79

Expenditures:

2010

2011

Budget

Not tracked separately -Included in Community Parks

$500,530

Actual

Not tracked separately -Included in Community Parks

$333,788

Net

Expenditure:

 

 

2010

2011

Budget

Not tracked separately -Included in Community Parks$387,880Actual Not tracked separately -Included in Community Parks$333,709ROC SPECIAL PRESENTATION4Slide5

COMPONENTS OF A BUSINESS PLANStatement of Purpose

Management StrategyFinancial StrategyMarketing Strategy

ROC SPECIAL PRESENTATION

5Slide6

NEXT STEPS

ROC SPECIAL PRESENTATION

6Slide7

RECREATIONAL OUTDOOR CAMPUS

Chalet

Tubing lanes

Terrain park

Ski hill

Toboggan hill

Volleyball courts

Outdoor skating rink

North Shore Trails (Bike Park)

Dirt Jump park (Bike park)

Pump track (bike Park)

Walking trails

High and Low ropes (Challenge Course)

Zipline

(Challenge Course)

Climbing wall (Challenge Course)

Canteen

Splash pad

Playground

Baseball diamonds

Soccer pitches

Tennis courts

Basketball half-courtsSlide8

Assistant ROC

Supervisor (Transfer)

1Required

ROC Supervisor

Lift

Attendants

(25)

Groomers/

Snow Makers/

(4)

Customer

Services Rep

(6)

Cafeteria

Attendants

(8)

SEASONAL WINTER POSITIONS

Maintenance

Attendants

(4)

WINTER 2012 SEASONAL RECRUITMENT

A total of 58 Seasonal Winter positions were created at the ROC. These positions were for the winter ski season only. The hours of work varied dependent on weather conditions and participation levels. The seasonal employees worked days, evenings, nights and weekends as required from Jan to April.

Terrain Park

Attendants

(3)

Administrative

Assistant

1 Required

Cafeteria

Supervisor

1 Required @ 40 hrs/week

1 Required @ 20 hrs/week

Ski

Patrol

(4)

ROC SPECIAL PRESENTATION

8Slide9

MAINTENANCE LEAD

1 Required

ROC Supervisor

Bike Park

Attendants

(4)

Canteen

Attendants

(8)

SEASONAL SUMMER POSITIONS

Maintenance

Attendants

(1)

ADMINISTRATIVE

SUPERVISOR

1 Required

CAFETERIA

SUPERVISOR

1 Required @ AS NEEDED

PARKS AND OPEN SPACES

ROC SPECIAL PRESENTATION

9

Seasonal Programming Staff:

5

3 programmers and one manager are qualified to assist in program implementation should it be necessarySlide10

ROC OPERATINGEXPENSES

Figures pulled from Asyst

Budget Program Nov 27/12

ROC SPECIAL PRESENTATION

10Slide11

ROC REVENUE

ROC SPECIAL PRESENTATION

11Slide12

CAFETERIA & CANTEEN UPDATE

ROC SPECIAL PRESENTATION

12Slide13

CATERING

& EVENT U

PDATESlide14

*New Items *Reduced Pricing *New Express Bar

CAFETERIA & CANTEEN UPDATE

ROC SPECIAL PRESENTATION

14Slide15

CATERING

& EVENT U

PDATESlide16

CAPITAL PROJECTS

PROJECT

STATUS

UPDATE

Toboggan Hill Berms

80%

Minor grading and the addition of

Topsoil/Sod

to complete

Top Soil

20%

Wet conditions pose a delay and frost is desired

Security Cameras

75%

IT to source an additional camera for the ropes course

Fire Pit

75%

Unit is near completion and grading scheduled for Tues Dec 4th

Flag Pole

30%

Engineers stamped drawing obtained, contractors scheduled for Dec 4th

Fencing

Shiners

South pond chain link

100%

Complete

North Pond

75%

Stringers remaining

Tube Lane

75%

Stringers Remaining

DC

Bike Park

75%

Posts, gates complete - Chain link to string

Zip Line

75%

Posts, gates complete - Chain link to string

High Ropes

75%

Posts, gates complete - Chain link to string

CAPITAL PURCHASES

Rink Liner

Complete

Delivered

Tube Lane Deceleration Mats

Complete

Artificial Turf Mats and tube liners Delivered

Tube Storage Bins

Complete

On site and Placed

ROC SPECIAL PRESENTATION

16Slide17

PROJECT DEFICIENCIES

Project Georgina ROC - Phase 6 Snow ShedDate 29-Aug-12Item Description Loc-Pave CommentsElectrical Finish electrical work - Junction boxes in storage room Completed By November 7Seeding Complete seeding around limits of phase Majority

completed (Remainder complete as weather permits)

Switches for lights

must

not be from breakers. Provide separate switches for each hill circuit. Installed as per drawings, please issue a SI or drawing for pricing

Electrical panel labels

:Provide

lamacoids and other labels as needed Completed By November 7Enclosure bollards on north side of transformer enclosure not installed Not Required by ESA, DO they still need to be installed?Water pressure staff room Water pressure is low in staff room fixture. Plumber to review.

Hose bib groomer bay: Provide standard hose bib inside groomer bay as per drawings CompletedPond inlet valve gaskets require cleaning as water is leaking into pit Valves do not seal 100%, product is not suitable for intended use.Wiring install in pump room not completed / laying on floor.

Process control wiring exposed.Process control configuration to be completedCompleted By November 7Connect dehumidifier as per specifications. CompletedDriveway grading and culvert Finalize grading of driveway and parking area. Reset culvert to design grades Culvert installed as per onsite instructions, entire area was changed to accommodate swales and grading

Clean up eroded edges of pond and clean out sediment accumulation from runoff over unseeded areas. To be completed as weather permits. (2 days required)Hubble wall light on south façade of snow shed is not working.Fire stopping : required in all fire separation walls. Completed at time of occupancy

Sump pump not working. Replacement requiredElectrical supply for sump pump to be provided. Currently extension cord connection.Pump fixed. Electrical supply for pump not shown on drawings.Snow making system discharge seal

around pipe to prevent water infiltration into pit areaHeating fan switch Provide on/off switch for heating fans located inside groomer room. Completed By November 7Conduit flooding Seal or drain conduits in electrical room that are flooded. Completed By November 7Grading Clean up grading around building and provide positive slope away from building and into pond. CompletedExterior light timers for parkway and parking lighting not working. Staff will require training on use. Completed By November 7Slide18

PROJECT DEFICIENCIES

Construction Deficiency List Georgina ROC - Phase 4Date 29-Aug-12Item Description Loc-Pave CommentsWashouts and Stones Fill and seed washouts and pick stones generally in all areas In progress, will be completed as soon as weather permits.Seeding West side of hill , north area between hill and ponds and south of chalet not seeded In progress, will be completed as soon as weather permits.

Swale grading and catch basins

at base of hill need grading to channel water to drains Completed

Pole mid toboggan run out Pole to be removed as it is obstacle. Provide cost for removal.

Provide drawings and Loc-Pave will provide quote.

All Wiring will

have to be redone

Depression in hill on beginners runDepression in hill to be filled for smoother slopes for beginner skiers, located at north west slope of hill.

Grading was approved at time of completion, and compactionwas tested, any settlement would need to be looked at by thegeotechnical consultant. We built on a hill that was alreadyengineered.Hydrants leakingevidence on surface of water leaks at 2 hydrants. 1st located 1 pole north of carpet lift 2nd at bottom of tobogganrun need to be investigated and repaired as necessary.Water was tested, not a municipal source. Hydrants

were decommissioned for the summer. Source of water seems to be coming from the hill/groundCarpet lift wash outs Granular under carpet lift needs to be re graded. Areas to be terra seeded as per original contractPond silt

Southerly pond has accumulated significant silt due to site runoff from non seeded areas. Pond to be excavated todesign construction volumesSediment to be removed as soon as weather permits.

ROC SPECIAL PRESENTATION

18Slide19

PROJECT DEFICIENCIESConstruction Deficiency List Georgina ROC - Phase 5Project Georgina ROC - Phase 5 -Canteen

Contractor Loc PaveTitle Deficiency ListDate 29-Aug-12Item DescriptionLoc-Pave CommentsElectrical work needs to be completed

Mechanical work needs to be completedFinishes Need completion

Plumbing fixtures To be installed

Splash Play Testing and

commissioning

of equipment

Kitchen Equipment To be ordered

Playground Audit comments to be addressed. Comments addressedSouthernmost playground pod is not draining properly and requires remediation. Confirm sub-drain is notclogged with sediment or debris.Weep tile functioning, water is backing up at outlet

Splash play controller not working. Completed and winterized (As per James Pugh)

ROC SPECIAL PRESENTATION

19Slide20

ROC CHALET INCIDENT

ROC SPECIAL PRESENTATION

20Slide21

ROC 2013Winter OperationsAnnual Plans

Meetings with Recreation and CultureCapital ProjectsThe Business Plan

ROC SPECIAL PRESENTATION

21Slide22

Challenge Course Participants

ProgramNumber

of Participants

Summer Session June-September

2012

Drop In

276

Summer Registered Programs

20

Summer Group Bookings -13

231

Summer Birthday Parties – 783

Sub-Total: 610Fall Session

September-October 2012

Fall Registered Programs35

Fall Group Bookings0

Fall Birthday Parties – 4 42Sub-Total:

77Grand Total:

687*Additional 417 participants experienced the Challenge Course during ROC Camp

ROC SPECIAL PRESENTATION

22Slide23

Participant Testimonials

“Great team building activity. Children are encouraging and supportive with their decisions”“The children really enjoyed all of the activities”

“Everything was great, no need for improvement. The courses were so much FUN!!!”

“Great team building & problem solving”

ROC SPECIAL PRESENTATION

23Slide24

BIKE PROGRAM PARTICIPANTS

ProgramsNumber of Participants

Summer Session June-September

2012

Summer Registered Programs

4

Sub-Total:

4

Fall Session

September-October 2012

Fall Registered Programs

4Sub-Total:4

Grand Total:8

Additional Summer Programs:Get Outside & 4 Orienteering Programs were cancelled due to lack of registration

*Additional 42 participants experienced the Challenge Course during ROC Camp

ROC SPECIAL PRESENTATION

24Slide25

WINTER PROGRAMS

Start January 2nd, 2013Outdoor Adventure Programs Skiing & Snowboarding Programs Holiday & March Break Programs Winter Climbing AvailableBurton Demo &

Riglet Park Day – January 2013Freestyle Event – March 2013

ROC SPECIAL PRESENTATION

25Slide26

SCHOOL GROUPSDistributed School Groups & Fall Brochure

Distributed Winter Brochures & ProgramsEmailed Georgina PrincipalsPrincipal Feedback: Interested in booking 2013 winter electives-end of December/Early JanuaryPresented at 3 Healthy Network Sessions for the YRDSBMet with YRDSB Curriculum Consultants

Met with Outdoor Education TeacherInvited all Georgina Teachers to attend a Teacher’s Night

ROC SPECIAL PRESENTATION

26Slide27

CORPORATE GROUPS

Cold Called & Email Blasted local and regional businesses to communicate that we can offer:Corporate EventsMeetingsFamily Days

Employee Appreciation Days

Majority of businesses seemed very excited about the idea and requested additional information

Follow-Up with all contacts in March 2013

ROC SPECIAL PRESENTATION

27Slide28

Future Planning

Analyze 2012 Summer & Fall ProgramsDevelop 2013 Spring & Summer ProgramsDevelop Challenge Course ManualDevelop Challenge Course Resource ManualDevelop specific curriculum based programsAttend CUI Level 2 TrainingBooth Upper Canada Mall

Outdoor Adventure Show

ROC SPECIAL PRESENTATION

28Slide29

ROC MARKETING 2012Approximately 57 initiatives

BrochuresRadioFlyersInserts

AdsWeb

Tradeshows

Investment of approximately $38,249.83

Estimated points of contact: 4,725,705

ROC SPECIAL PRESENTATION

29Slide30

ROC MARKETING 2013Develop Marketing Strategy

Web-heavy focus

ROC SPECIAL PRESENTATION

30Slide31

2012 PROPERTY ATTENDANCE

Events/Activities

Date

Attendance

(approx)

Formal Grand Opening

January 17, 2012

150

Public

Grand Opening (with BT)January 20, 2012

1800School and Community Groups (Pioneer Village)Throughout the year

1201York Region 55+ Games (Lawn Bowling)June 8, 201240

Summer Celebration & Park Showcase June

9, 2012250IMBA Trail Care WorkshopJune 10, 2012

8Canada Day “Taking It to the Streets” SiteJuly 1, 2012300

Canada Day FireworksJuly 1, 20122500

Summertime Visitors (Self Guided Tours @Pioneer Village)

June – August 600Camps (Pioneer Village)July – August

134Georgina Senior Games (Lawn Bowling)September 13, 201238

Harvest Festival

September 22, 2012

414

Volunteer

Award of Merit

November 20, 2012

80

Old

Fashioned Christmas

November 24, 2012

575

Festival

of Lights

November

24, 2012

300Slide32

Upcoming Events for 2013

Burton Demo Tour & Riglet Park

January 12, 2013Sno*Fest

February 9, 2013

Rail Jam

TBD

Theme Days throughout March Break

March 11-15, 2013

Canada Day Celebration

& Fireworks

July 1, 2013

Events/Activities/Sports Date

Attendance (approx)Soccer **Spring/Summer

39,696Baseball/Softball**Spring/Summer

14,760Tube/Terrain**

January-March6,276Facility Bookings

Winter Birthday (7)Summer Group Bookings (13)Summer Birthday (7)Chalet Rentals

(15)Rental Events (3)81

23183735690Total Property Attendance (approx)

70,942

*Playgrounds, Splash Pad and Bike Park attendance not included

**Spectators not included

ROC SPECIAL PRESENTATION

32Slide33

NEXT STEPS

ROC SPECIAL PRESENTATION

33