CIO Council Update March 5 2018 Monday 250pm Smith 561 Purpose and Intended Outcome Purpose Provide an update on the Storage amp Digital Asset Management strategy Intended Outcome Gauge of interest in recently launched and upcoming services ID: 683110
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Slide1
Storage & Digital Asset ManagementCIO Council Update
March 5, 2018
Monday
2:50pm
Smith
561Slide2
Purpose and Intended Outcome
Purpose
Provide an update on the Storage & Digital Asset Management strategy
Intended OutcomeGauge of interest in recently launched and upcoming servicesQuestions and feedback
2Slide3
Future State Services and Offerings
Individual
Group
External
IT Provider Service
End User Services
Data Protection
Archive
Disk
Content Creators
Content Consumers
Digital Asset Management
Collaborative File Sharing
Storage
Security
,
Retentio
n, and Metadata Guidelines/Defaults
3Slide4
Future State Services and Offerings
Individual
Group
External
IT Provider Service
End User Services
Data Protection
Archive
Disk
Content Creators
Content Consumers
Digital Asset Management
Collaborative File Sharing
Storage
Security
,
Retentio
n, and Metadata Guidelines/Defaults
4Slide5
Storage: Use Cases
Use Case
User Stories
Disk
Legacy applications
As an
application owner, I want persistent storage for my legacy application to allow functionality in an on-premises or cloud environment
General-purpose
storage
As a customer of HUIT, I want to purchase
general-purpose storage volumes for internal use that may not fit under individual, departmental, and external collaborative file sharing models
Data Protection
Backup
As a
system or application owner, I want to ensure my on-premises data is protected and can be restored to a recent state (RPO) in a reasonable amount of time (RTO)
Cloud
Backup
As a
system or application owner, I want to ensure my cloud-based data is protected and can be restored to a recent state (RPO) in a reasonable amount of time (RTO)
DR
*
As a
system or application owner, I want to ensure my data is protected resiliently and will be available in the event of a regional disaster
Archive
Low-cost
Archival
*
As
a data owner, I want to store infrequently accessed data at a lower cost
Long-term
Preservation
*
As
a data owner, I want to store very infrequently accessed data at very low cost with an understanding that retrieval times will be adversely impacted
RTO (recovery time objective): the maximum duration of time necessary for data restoration
RPO (recovery point objective): the maximum time interval for which data may be lost as part of a restoration
5Slide6
Storage: Disk
Near-line storage offering
inexpensive cloud-based storage (AWS S3) with local caching, management, and reporting capabilities
complements existing “standard” and ”premium” storage offerings
presents as a traditional file share
intended for use cases prioritizing cost over performance
available Q1 FY19
6Slide7
Storage: Data Protection
7
Backup
implemented tiered strategy to utilize Amazon S3 storage
reduction in on-premises backup footprint through hardware decommissioning
Cloud Backup
utilizes native AWS snapshot functionality
replaces multiple legacy, homegrown, and ad-hoc solutionswill provide self-service capabilities and standard retention policieswill provide HarvardKey integration for delegated administrationinternal HUIT service launched Q2 FY18, available Q1 FY19Slide8
Future State Services and Offerings
Individual
Group
External
IT Provider Service
End User Services
Data Protection
Archive
Disk
Content Creators
Content Consumers
Digital Asset Management
Collaborative File Sharing
Storage
Security
,
Retentio
n, and Metadata Guidelines/Defaults
8Slide9
Future State Services and Offerings
Individual
Group
External
IT Provider Service
End User Services
Data Protection
Archive
Disk
Content Creators
Content Consumers
Digital Asset Management
Collaborative File Sharing
Storage
Security
,
Retentio
n, and Metadata Guidelines/Defaults
9Slide10
Digital Asset Management: DefinitionHow have we defined DAM?
A platform to provide abstraction, automation, and policy enforcement for diverse on-premises and cloud-based storage platforms
Providing
Search and controlled accessMore efficient storage utilizationLittle to no impact on existing creation workflowsHow have we
not
defined DAM?
A content-specific (eg. photo, video, etc) workflow management toolEnterprise Content Management (ECM)
10Slide11
Digital Asset Management: Use Cases
Use Case
User Stories
Search and Access
Metadata and search
As an asset owner, I want to easily search for my stored assets using metadata and/or content
Controlled
access
As an asset owner, I want to allow staff and other users with
a business need
to search for and access
my assets in accordance with access control policies
As
a content consumer, I want to search for and access stored content to which I have been allowed access
Rule-based
Automation
Asset
migrationAs an asset owner, I want my assets to migrate to appropriate storage platforms based on defined rules
Asset replicationAs an asset owner, I want to ensure the resiliency of my assets through the automatic distribution of copies
Workflow automationAs an asset owner, I want to trigger
workflows on an asset based on its metadata, type, or location.
Reporting and Visibility
Simplified visibility
As an asset owner, I want a single view of all my storage usage regardless of location or platform
11Slide12
Digital Asset Management: Overview
12