The Application for Thesis Adviser Process - PowerPoint Presentation

Slide1

The Application for Thesis Adviser Process

DChE

Graduate Program

Mid Year Term

2014-2015Slide2

Application ProcedureSlide3

Prior to Filling up the Application Form:

Know

your research interests

Get to know the

research topics

of the potential advisers

Choose

2-3 thesis/dissertation advisers to apply to and RANK them from most preferred (choice 1) to least preferred (choice 3)

Do not

apply to advisers who have no available slots for new advisees. They either opted not to accept new advisees or already have too many.

Students are strongly encouraged to

talk

to

prospective advisers before submitting their applicationsSlide4

Faculty Research Topics

Each year, each

ChE

faculty member with PhD or equivalent publicizes his/her current research topic(s) using any of the following:

the Department webpage*,

the Department Graduate Student Orientation,

ChE

296.1, the Department Bulletin Board, Department brochures, or in the Matrix of Advisers and Topics which comes with the Call for applications

*

www.dche.coe.upd.edu.ph

Slide5

Sample Matrix

of Advisers and

Topics

NAME of ADVISER

ADVISER CODE

No. of AVAILABLE SLOTS

Topic Code

TOPICS

PhD

MS

Munoz, Jose C.

MUNOZ

0

1

JCM1

Topic

1 Title

0

1

JCM2

Topic

2 Title

0

0

JCM3

Topic

3 Title

Chu, Richard

CHU

1

0

RQC1

Topic

1 Title

0

0

RQC2

Topic

2 Title

Dalida,

Maria Lourdes

DALIDA

1

0

MPD1

Topic

1 Title

0

1

MPD2

Topic2 Title

0

0

MPD3

Topic3 Title

Rollon

,

Analiza

P.

ROLLON

1

0

APR1

Topic

1 Title

0

1

APR2

Topic

2 Title

0

0

APR3

Topic

3 TitleSlide6

500-word Essay on “Why I am interested in the research topic.” You may use the back an extra sheet if you need additional space.

Fill up the Application FormSlide7

File

Name for Application Form

One application form per adviser-topic

should be filled up.

Save

the filled up application with a specific file name:

“XX Application Y_ADVISER_STUDENT” that indicates the following:XX - Degree Program “MS” or “PhD”Y - Priority Number “1” to indicate 1st choice adviser; “2” for 2nd choice, and; “3” for 3

rd

choice.

ADVISER -

Surname

of Selected

Adviser (Adviser Code),

all caps (see matrix of advisers and topics)

STUDENT - Surname of Student, all caps

For example

:

A PhD

ChE

student named Juana Garcia, applying to her 2

nd

choice adviser Dr. Juan Santos should save the application form as

PhD Application 2_SANTOS_GARCIA.docxSlide8

The 500-word Essay

The essay “Why I am interested in the research topic “ is to communicate the significance of the

topic to you and your career plans.

In addition to describing your personal interest in the topic, include one or more of the following:

A description of the importance of the problem which the proposed research topic addresses

An explanation as to how the proposed research topic might improve scientific knowledge, technical capability, culture, and practices

, or

solve a problem in society.A description of how the concepts, methods, or practices that drive this field or market segment will be changed

Potential innovation and intellectual merit

Include

references, if any.

Save the essay with the file name:

ESSAY

_<topic

code>_<student surnames>

Example:

ESSAY_RDL3_CRUZMARQUEZZURBANSlide9

Online Submission

Before sending the application forms, check for completeness and correctness.

Email the filled up forms to

dcheupd@gmail.com

on or before the due date for submission of applications (see Bulletin Boards, emailed announcements

,

announcements posted on the website for

details, or the last slide of this powerpoint)IMPORTANT: Send all applications in one email submission with a particular subject line format (see next slide).Your online submission will be automatically forwarded to the advisers listed on the subject line.Slide10

Subject Line Format

IMPORTANT: Use the following subject line

“XX_ADV1_ADV2_ADV3”

where

XX = degree program “MS” or “PhD”

ADV1 =

SURNAME or ADVISER CODE

of FIRST CHOICE ADVISERADV2 = SURNAME or ADVISER CODE of SECOND CHOICE ADVISERADV3 = SURNAME or ADVISER CODE of THIRD CHOICE ADVISERNote that the order of listing adviser code names is important, and again the underscore “_” that connect the code namesSlide11

What to put/include in your email

A brief transmittal

e-message

2-3 Filled-up application forms as attachment (1 per

adviser-topic)

2-3 Essays, one for each research topic under each adviser of choice, as attachment Slide12

Results

Results will be posted

2

weeks after the due date for submission of applications

.

If at the end of the first call, there are still some students who have not been accepted by an adviser, a second call for applications may be made.Slide13

Schedule for SY 2013-2014

DATE

STEP

June

18,

2015

CALL

FOR APPLICATIONS

July 2,

2015

LAST

DAY FOR

EMAIL SUBMISSION OF GROUP APPLICATIONS INDICATING FIRST & SECOND CHOICE ADVISERS

July 3-6,

2015

FACULTY

EVALUATION OF STUDENT APPLICANTS

July 7,

2015

MEETING

OF RESEARCH FACULTY .

OUTPUTS:

LIST OF STUDENTS ACCEPTED TO RESEARCH LABORATORIES ;

LIST OF STILL UNAFFILIATED STUDENTS;

LIST OF FACULTY WITH UNFILLED SLOTSSlide14

Schedule for SY 2014-2015

(cont’d)

DATE

STEP

July 8,

2015

SECOND

CALL TO UNAFFILIATED STUDENTS FOR

APPLICATIONS, IF NEEDED

July 13,

2015

2

nd

DEADLINE FOR EMAIL SUBMISSION OF GROUP APPLICATIONS INDICATING FIRST & SECOND CHOICE ADVISERS

July 14-15,

2015

FACULTY

EVALUATION OF STUDENT APPLICANTS

July

16,

2015

MEETING OF FACULTY WITH AVAILABLE SLOTS

July

17,

2015

DEPARTMENT

POSTS FINAL DISTRIBUTION OF STUDENTS TO RESEARCH LABORATORIESSlide15

Thank you and we look forward to receiving your applications