Title I, Part C Migrant Education Program Consortium - PowerPoint Presentation

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Title I, Part C Migrant Education Program ConsortiumGeorgia Migrant Consortium Districts’ Responsibilities Slide2

AgendaThe Georgia migrant consortium districts will be able to understand how to collaborate with the GaDOE regional MEP offices and will understand their responsibilities in meeting the needs of their identified MEP eligible students in their districts. Slide3

Topics What is the Migrant Education Program (MEP)? What is the ABAC-GaMEP Consortium?MEP Eligibility Identification and Recruitment Academic and Support Services

Priority For ServicesLEA Responsibilities Cross-Functional MonitoringMSIXEducational ResourcesSlide4

What is the Migrant Education Program (MEP)? The purpose of the MEP in Georgia (and the United States) is to ensure that migrant children fully benefit from the same free public education provided to all children and that the unmet education-related needs resulting from their migrant lifestyle are met. Slide5

What is the GaMEP Consortium?GaDOE Sub-granteeAbraham Baldwin Agricultural College (ABAC) serves as the GaMEP consortium fiscal agentLocated in Tifton, GeorgiaSlide6

GaMEP Consortium Districts

In FY18-The GaMEP Consortium serves 151 local educational agencies and more the 300 migrant children. Consortium SpecialistsIvonne MarinaYareniSlide7

GaMEP Consortium Responsibilities Consortium Program Specialists: Assist in the design of MEP Implementation Plans for all MEP participants statewideWork with the student’s teacher to facilitate student’s educational and support services

Monitor student’s progress, including grades, state test scores, benchmark scores, etc.Work with MEP contacts and local schools to identify potential tutorsArrange tutoring for priority for service studentsProvide direct and indirect academic / support services to MEP participantsCoordinate students' referrals to the school social worker or outside agencies Act as liaisons between the home and schoolMake home visits, if neededConduct Migrant Parent Advisory Council (PAC) meetingsCoordinate student and parent attendance at College Experience Day ProgramsAssist parents in attending regional and state PAC meetings

All specialists have been trained in FERPA and work with confidential information on a daily basis.Slide8

Three Basic MEP Eligibility RegulationsA qualifying move is:made due to economic necessity; and from one residence to another residence; andfrom one school district to another school district.

Identification and RecruitmentSlide9

ESSA: Migratory Agricultural WorkerPerson who:in the preceding 36 months, made a qualifying move; and, after doing so, engaged in new temporary or seasonal employment or personal subsistence in agriculture (which may be dairy work or the initial processing of raw agricultural products). Slide10

The child is not older than 21 years of age; and,The child is entitled to a free public education (through grade 12) under State law, or the child is not yet at a grade level at which the LEA provides a free public education; and,The child made a qualifying move in the preceding 36 months as a migratory agricultural worker or a migratory fisher, or did so with, or to join a parent/guardian or spouse who is a migratory agricultural worker or a migratory fisher; and,

The child moved due to economic necessity from one residence to another residence and from one school district to another.ESSA: Migratory ChildSlide11

Eligibility Fact Checking ToolFour (4) Essential Eligibility Factors Migratory Agricultural Worker: Is the parent/guardian/spouse or the child himself a migratory agricultural worker? Qualifying Move: Did the children make a “qualifying move”, due to economic necessity, from one residence to another and from one school district to another within the preceding 36 months? Child: Are the children under the age of 22 and still entitled to a free public education in the state?

With/To Join: Did the children make the qualifying move on their own or with/to join a parent/guardian/spouse who is a migratory agricultural worker?Slide12

Identification and RecruitmentConsortium Specialists:Work in collaboration with GaDOE MEP state recruiters to identify and recruit eligible migrant students in the community Complete Certificate of Eligibility (COE) formsFollow up and complete Parent Occupational Surveys from participating consortium school districts Notify families

It is imperative that consortium district migrant contacts actively assist the consortium specialists as they need access to district enrollment, academic, and other student records. Slide13

Identification and RecruitmentOccupational Survey (Updated in 2018-2019)Link: https://www.gadoe.org/School-Improvement/Federal-Programs/Pages/Gamep-Forms-and-Documents.aspxSlide14

Academic and Support Services Educational Services: (State, Regional and Local)Early childhood development preschool instruction

K-12 Supplemental instructionServices to out of school youth and drop outsEnglish classes, referrals to HEP/CAMP programs (High School Equivalency Program) (College Assistance Migrant Program), credit recovery, Georgia Virtual School.Local migrant after-school or summer school may include preschool, academic and/or enrichment programsEducational summer programs targeting middle & high school students Georgia MEP Summer Leadership Programs: UGA, ABAC, GSU, VSUSlide15

Academic and Support ServicesSupport ServicesEmergency health services assistance (vaccinations) or referrals (dental, vision)Referral to social services programs such as teenage pregnancy prevention, domestic violence counseling, etc.Outreach to parents

to improve parental awareness of educational information and to teach them how to get involved in their child’s educationSlide16

Who receives services first?Providing academic support to priority for service (PFS) students is a MUST Drop out students may be PFS and MUST be servedSlide17

Failing, or most at risk of failing , to meet the challenging State academic standardsPFS

Have Dropped out of schoolInterrupted schooling indicator.

+OR

=

Priority for Services (PFS)

MEP-eligible children must exhibit

both

factors in order to be considered PFS

In our state, we work to ensure PFS status is determined within the prescribed time period (2 weeks after eligibility) so that services for these needy children can be put in to placeSlide18

PFS Identification Form

Critical data that determines PFS or non PFSSlide19

Failing or at Risk of Failing Indicators Student academic factors: Failing gradesOver age for gradeNot having enough credits for graduationEL dataNot working on grade levelOther academic student dataSlide20

Title I, Part C and Georgia’s Systems of Continuous ImprovementSlide21

Title I Part C –MEP part of the Georgia’s Systems of Continuous Improvement

Consortium MEP staff should be involvedMigratory children’s needs must be addressed under one of these options Meets the requirement of the needs assessment and service delivery plan (Sec. 1306)Slide22

Review sections with recommendations from FY18 CLIP documents to strengthen and/or improve the FY19 CLIP documentsReview migrant student academic data Guided questions Required questions Planning for FY19 CLIP Slide23

Required QuestionsDescribe how the district will promote interstate and intrastate coordination of services and educational continuity through:the use of the Title I, Part C Occupational Survey; the timely transfer of pertinent school records, including information on health, when children move from one school to another; andhow the district will use the Migrant Student Information Exchange (MSIX). [Sec. 1308 (2)(A)]

We will look for:A description explaining how all schools use the occupational survey during new student registration and back-to-school registration for returning studentsHow documents will be completed, collected, and reviewed How documents will be submitted for further action based on the directions on the bottom of the formSlide24

Required QuestionsDescribe how the district will promote interstate and intrastate coordination of services and educational continuity through:the use of the Title I, Part C Occupational Survey; the timely transfer of pertinent school records, including information on health, when children move from one school to another; andhow the district will use the Migrant Student Information Exchange (MSIX).

We will look for:A description of the district and school records transfer process for students moving in and out of the districtDescription includes academic and health recordsDescription includes a timeline and processConsortium LEAs include how coordination with the MEP Consortium staff at ABAC to support records transfer will occur, when needed. Slide25

Required QuestionsDescribe how the district will promote interstate and intrastate coordination of services and educational continuity through:the use of the Title I, Part C Occupational Survey; the timely transfer of pertinent school records, including information on health, when children move from one school to another; andhow the district will use the Migrant Student Information Exchange (MSIX).

We will look for:A description of how the Migrant Student Information Exchange (MSIX) will be used in the records transfer process (both interstate and intrastate).Description includes who in the LEA (district or school) will access MSIX when migratory children and youth enrollDescription includes how the information in MSIX, when available, will be used for enrollment and course placement decisions for migratory children and youthSlide26

ExampleSlide27

Required QuestionsDescribe how the district will provide supplemental support services and outreach activities for migratory preschool children, out-of-school youth and drop-outs and their families, including informing such children and families of, or helping such children and families gain access to, other education, health, nutrition, and social services during the regular and summer terms.[Sec. 1304(a)(b)(1) (A)(B)(C)(D)]We will look for:Direct funded - narrative includes needs assessment, coordination of services, documentation of services, communication with families, and evaluation

Inclusion in other Federal programs and/or local initiativesAssessment of needs for out-of-school youth; drop-outs; and preschool childrenOutreach to familiesEvaluation of funded services (regular school year and summer)Consortium – narrative includes coordination with the MEP Consortium at ABAC for service deliverySlide28

ExampleSlide29

Consortium District ResponsibilitiesFacilitating services to the MEP participants:Access required MEP reports through GaDOE portal Properly code MEP students on the local student information systemMaintain the MEP reports in a local fileNotify consortium program specialists of any changes that need to be submitted to GaDOE

Facilitate consortium program specialist access to student information to effectively monitor students’ progress and to complete required GaDOE MEP data collection (report cards, state test scores, SpEd/RTI, ESOL, etc.) Identification and RecruitmentInclude “Parent Occupational Surveys” in the registration packets for ALL new and returning students enrolling in the LEASend all completed occupational surveys to the corresponding regional officeOtherProvide a location for MEP PAC meetings, as neededProvide input into the Georgia MEP Consortium CNAAttend MEP training webinars - not required, but encouraged Slide30

Cross Functional MonitoringTitle I, Part C RequirementsRecords Maintenance and Transfer:20.1 SIS report of current K-12 migrant coded participants (alphabetical order by last name)20.2 Copies of local communication (letters, memos, faxes, telephone logs, MSIX move notifications) between LEA and sending or receiving schools regarding student educational and health data

(CONSORTIUM: This applies only if migrant students have enrolled or withdrawn since the first day of school.)Identification and Recruitment (ID&R)20.3 Completed occupational surveys (10) from various schools selected by the GADOE MEP showing completion by new students and returning students (LEAs will be notified 1-week in advance of monitoring of the selected schools)Slide31

Migrant Student Information Exchange (MSIX)The Migrant Student Information Exchange (MSIX) is a web-based portal that links states’ migrant student record databases to facilitate the national exchange of migrant students’ educational information among the states The primary purpose of MSIX is to make migrant student information available to authorized school personnel to support them in making decisions on student enrollment, grade or course placement, and accrual of credits

At least one district person should have an MSIX account GADOE Migrant web site has instructions how to apply for an account https://www.gadoe.org/School-Improvement/Federal-Programs/Pages/GaMEP-MSIX.aspxSlide32

Summary

In order to assure the success of a migrant student, it takes all of the different elements of the program working together, always with the student at the center of their efforts.Slide33

Important Points to Keep in Mind The Migrant Education Program’s main goal is to help migratory children succeed in school and graduate from high schoolMigrant students may be of any racial or ethnic backgroundRecruiting is a required and critical part of the program. So, please send the Parent Occupational Surveys to your migrant regional office when they are completed

Code your eligible students as migrant in your student information systemCheck the GaDOE Portal for your monthly reports and file those reports, notify your consortium specialist of any changes needed in the reportsCollaborate with your Nutrition Director to ensure that all migrant students are included in free lunch/meal eligibility (Portal reports are useful for this purpose)Georgia MEP consortium staff and LEAs must work as collaborative teams to ensure the success of our migrant childrenSlide34

Key Elements of the MEP ConsortiumIdentification and Recruitment (ID&R) of eligible migrant studentsIdentification of Priority for Service Students (PFS)Development of the consortium Migrant Education Comprehensive Needs Assessment (CNA)Consortium Parent Advisory Council

Complete MEP reportsIncrease opportunities for migrant parent involvementCreate Implementation Plans for service(s)Collaborate in delivery of academic and social servicesClose the academic achievement gap between migrant and non-migrant students Monitor student academic progressLiaison between migrant family, school, and communitySlide35

ResourcesGA DOE MEP website with links to other resources: http://www.gadoe.org/School-Improvement/Federal-Programs/Pages/Migrant-Education-Program.aspx ABAC Office of Multicultural Programs (includes Migrant Education Consortium): http://www.abac.edu/academics/office-of-multicultural-education/migrant-education

U.S. Dept. of Education, Office of Migrant Education: http://www2.ed.gov/about/offices/list/oese/ome/index.html Migrant Student Information Exchange (MSIX) http://www.doe.k12.ga.us/School-Improvement/Federal- Programs/Pages/GAMEP-MSIX.aspxSlide36

ResourcesDocumentaries about Migrant History and LifestyleHarvest of Shame 1960s CBS documentary (Edward R. Murrow): http://www.cbsnews.com/video/watch/?id=7087479nHarvest of Shame Revisited (CBS 2010): http://www.cbsnews.com/video/watch/?id=7087861nAmerican Harvest Documentary (2011): http://www.youtube.com/watch?v=8nyOH2P6xJYSlide37

Questions/CommentsSlide38

Contact InformationMargarita Muñoz- GaDOE MEP Consortium Liaison mmunoz@doe.k12.ga.usEdith Barrios- ABAC Consortium Coordinator

ebarrios@abac.eduOlga Contreras- ABAC Multicultural Programs Director ocontreras@abac.eduMarina Runyon- ABAC MEP Program Specialist mrunyon@abac.edu

Ivonne Ayala- ABAC MEP Program Specialist iayala@abac.eduYareni Carvajal- ABAC MEP Program Specialist ycarvajal@abac.edu