Fiscal Informational Meeting October 5 2016 Agenda Welcome amp Agenda Review AEBG Legislative Information ABOUT STUDENTS REGIONAL CONSORTIUM Annual Plan Fiscal Agreement Allocations ID: 634901
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ABOUT STUDENTS REGIONAL CONSORTIUMFiscal Informational Meeting October 5, 2016Slide2
AgendaWelcome & Agenda ReviewAEBG Legislative InformationABOUT STUDENTS REGIONAL CONSORTIUM Annual Plan Fiscal Agreement Allocations
Reporting
Resources
Allowable Uses Guide Program GuideLocal and State Reporting RequirementsSlide3
AEBG Legislation: Use of FundsFunds apportioned for the program must be used for the following: Programs in elementary and secondary basic skills, including programs leading to a high school diploma or high school equivalency certificate.Programs for immigrants eligible for educational services in citizenship, English as a second language, and workforce preparation.
Programs for adults, including, but not limited to, older adults, that are primarily related
to entry or reentry into the workforce
.Programs for adults, including, but not limited to, older adults, that are primarily designed to develop knowledge and skills to assist elementary and secondary school children to succeed academically in school.Programs for
adults with disabilities
.
Programs in career technical education that are short term in nature and have high employment potential.Programs offering preapprenticeship training activities conducted in coordination with one or more apprenticeship programs approved by the Division of Apprenticeship Standards for the occupation and geographic area.Slide4
AEBG Legislation: Key Components AEBG is apportionment, not a grant. Ongoing funding.A consortium may use no more than 5% of funds allocated in a fiscal year for the costs of administration of these programs and the costs of the consortium. Members use approved indirect rates.To receive an apportionment from the program, a consortium shall approve a distribution schedule that includes the amount of funds to be distributed to each member and a narrative justifying how the planned allocations are consistent with the adult education plan.Slide5
AEBG Legislation: Key ComponentsIf the Chancellor and Superintendent allocate an amount of funds to the consortium which is greater than the amount allocated the prior fiscal year, each member of the consortium shall receive funds equal to or greater than the amount received the prior fiscal year unlessThe member no longer wishes to provide services consistent with adult education plan;The member cannot provide services that address the needs identified in the adult education plan;
The member has been consistently ineffective in providing services that address the needs identified in the adult education plans and reasonable interventions have not resulted in improvements
.
(If less, a member shall not be reduced more than the percentage of the total decrease.)Slide6
2016/17 Annual PlanCFAD: Consortium Fiscal Administration
Declaration
Members
Board Approved Representatives Fiscal Management: Direct Funded
Allocation
Schedule
Fiscal
Reporting Agreement
Annual Plan
Executive Summary
Consortium expenditures by Program Area and
Objectives
15/16 Review
16/17 Planned Activities by ObjectivesSlide7
Fiscal Agreement ABOUT STUDENTS REGIONAL COMSORTIUM FISCAL REPORTING AGREEMENT I. Members are expected to follow all state instructions in the Allowable Uses Guide and Program Guidelines. II. Members are to report all available funds for adult education and uses of AEBG fund allocations. III. All members receiving AEBG consortium funds will complete and submit a Proposal for the Use of Allocation to the governing board. IV. All consortium members receiving AEBG funds are expected to report quarterly expenditures of consortium allocations for public and governing board members review. V. Expenditures will be certified according to the each member’s accounting processes prior to reporting quarterly expenditures. VI. Category expenditures will be reported by program area using the allocation reporting worksheet. VII. Back-up documentation from each members’ accounting system will accompany the expenditure allocation reporting worksheet.
VIII. A Member Use of Allocation Revision will be submitted by member agencies and approved by the governing board representatives prior to adjusting expenditures in approved budget.
IX. Member agencies are encouraged to expend allocations according to its proposal at a rate which utilizes its allocation at a minimum of 80% annually.
X. If a member agency expends less than 80% of its allocation, the member will submit a plan, a timeline, and a revision, for the use of unexpended funds to the public for review and to the consortium governing board representatives for approval. XI. State assistance will be requested for any member agency which is not in good standing with the consortium for reasons to include but not limited to: mismanagement of consortium funds, non-compliance of the state guidelines, non-alignment of expenditure activities with annual plan, neglect to provide expenditures and outcomes reports, or lack of involvement in fiscal decisions and consortium activities.
XII. Approval of the ABout Students Regional Consortium Fiscal Reporting Agreement by the governing board is required for implementation. Upon approval, members will adhere to the guidelines to remain in good standing with the consortium. Annual review of the agreement will provide an opportunity for amending the document.
XIII. The ABout Students Regional Consortium Fiscal Agreement is formalized through the enactment of the regional Memorandum of Understanding. Slide8
AEBG 2016-17 Final Funding Distribution ScheduleConsortiumFiscal Agent DecisionDistrict TypeAEBG 16-17 Funding Distribution ScheduleAmount
Riverside ABout Students
Direct Funded
K-12/COEAlvord Unified School District$336,923
Riverside ABout Students
Direct Funded
K-12/COECorona-Norco Unified School District$1,489,345
Riverside ABout Students
Direct Funded
K-12/COE
Jurupa Unified School District
$988,775
Riverside ABout Students
Direct Funded
K-12/COE
Moreno Valley Unified School District
$1,355,057
Riverside ABout Students
Direct Funded
CCD
Riverside Community College
District
$540,527Riverside ABout StudentsDirect FundedK-12/COERiverside County Office of Education$295,464Riverside ABout StudentsDirect FundedK-12/COERiverside Unified School District$2,845,548Riverside ABout StudentsTotal$7,851,639Slide9
Fiscal ReportingQuarterly for local review.Semi-annually to AEBG Office, 6 reporting periods per annual allocation.By Program, by category, by objective Identify program areas by goal to facilitate reporting.Certified by each LEA.Submit back-up documentation with expenditure reports.
Expend “first in, first out”, as long as aligned with Annual Plan.
Expenditures must match activities of the Annual Plan.
Budget changes must be submitted to the consortium for approvalChanges in expenditures by categories cannot be made after final revisions approved
Expenditures are reported to AEBG Office as a region.Slide10
ResourcesAllowable Uses GuideProgram GuideAEBG Website: http://aebg.cccco.edu Webinars FAQs Consortia Information Reports Newsletters
ABout Students Regional Consortium Website:
http://riversideregionadulted.org/
Project Lead: JoDee Slyter, jslyter@cnusd.k12.ca.us, 951-736-7128Slide11
Local and State ReportingStudent Data Tables Enrollment, demographics, participation, and completion By agency and programCourse Data Tables
Complete course offerings
Enrollment and completionSlide12
Regional Student DataTotal Adults
Served (Instructional) 13,219
Total
Adults Served (Support) 12,262
61.6%
Females, 38.4% Males
39.4%
22-34 years of age
25.7%
35-40 years of age
16.6%
45-54 years of age
ABE/ASE 46.6% ESL 37.5% ELC 15.7%
Total
Enrollments 17,207
Total
Participants 13,927
Course
Completions 11,332
Completion
Rate 59.3%Slide13
Discussion/Questions
Monthly Consortium Meetings:
2
nd
Monday each month.
IBEW Hall, 1405 Spruce St. Ste. H, Riverside.
2:00 pm-4:00 pm
Fiscal and Program Contacts
informed of all consortium activities.
Operating Committees:
Allocation Review Committee
Annual Review Committee
Data and Accountability Committee
Digital Badging Implementation Committee