Event Consortium Reserve Ball Annex South of Zach Curlin Parking Garage and North of Ball Hall By appointment Only Event Consortium Checkout Process Items can be checked out by appointment only ID: 703529
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Slide1
Event Consortium
10-31-17Slide2
Event Consortium Reserve
Ball Annex – South of Zach Curlin Parking Garage and North of Ball
Hall
By appointment OnlySlide3
Event
Consortium Check-out Process
Items
can be checked out by appointment only
Monday
–
Friday
Monday
, Wednesday, and Friday – 9:30 a.m. – 11:00
a.m.
Tuesday
and Thursday – 1:30 p.m. – 3:00
p.m.
Call (2793) or e-mail (pcash) for an appointment
Items can be checked-out the day before
an
event and returned the next day
Check-out form must be
completed
Departments
are responsible for items broken or not
returned
Items to picked-up from and returned to Reserve location onlySlide4
Event Consortium Web
Page
http
://
www.memphis.edu/logo/resources/event_consortium.php
Reserve Check-out Form
Event Checklist
Event Summary
Resource Guide
Reserve Picture InventorySlide5
Event
Consortium
Check-out
Form
Form to be completed by person picking up items
U# required
Form to be signed by Event Consortium staff at check-out and check-in
All items will be checked upon return and verified to match form
Form to remain on file in Event Consortium office
I
tems not returned or damaged will be charged to department listed on formSlide6
Good to Know
Acrylic Podium available upon requestContact Conference and Event ServicesUsually requires a Work Order for Physical Plant to moveCenterpiecesRecommend for a 60” round at least a $50 floral
Recommend for a buffet table or food service table $100-$125
Recommend for a bistro or high-boy table $10-$15Slide7
Good to Know About Alcohol at Events
Approval must be received prior to eventForm to be completed by responsible partyMust be approved by President RuddBe specific about who will be in attendance and include if students are invited and/or will be in the building where alcohol is to be servedRequires a licensed bartending company
Aramark can provide recommendationsSlide8
Holiday Card Templates
http://www.memphis.edu/logo/templates/cards_certificates/cardscertificates.phpSlide9
Social Tables
L
eading
event diagramming, seating, and check-in
software
Available for use on Campus Events as a limited Planner
Email Pam Cash (pcash) to be added
Training Available
Can be used on iPhone or Droid, iPad, or laptopSlide10
Photographs and Videos of Your Event
Check-out cameras available in the Marketing and Communication Office –
marketing@memphis.edu
or 901.678.2843
Staff
photographer and videographer are available by appointment only and focus on general campus photos/videos and high profile
events
Contact your Marketing Manager for the formSlide11
RESERVE OPEN HOUSE:
NOVEMBER 15, 2017
2:00 P.M. – 3:00 P.M.Slide12
Next Meeting:
Spring 2018