New VAC Training ESC Region PowerPoint Presentation, PPT - DocSlides

New VAC Training ESC  Region PowerPoint Presentation, PPT - DocSlides

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Presentations text content in New VAC Training ESC Region

Slide1

New VAC Training

ESC Region 11Fort Worth, Texas

2013-2014Applications now being accepted

Slide2

RETN Etiquette

Please turn OFF cell phones

If you must take a call, please take it outside

Remember…

You may be seen by other sites at any time, even if you are not speaking.

2

ESC Region 11 Fort Worth, TX

Candid

Camera

Slide3

Credit for Attendance

Your district site manager should provide you with a sign-in sheetPlease be sure that all participants who want credit for attendance sign-in

Coordinate with the site manager to return the sign-in sheet to ESC Region 11ESC Region 11 Fort Worth, TX

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Slide4

Access to Handouts

Handouts are available online on the ESC Region 11 website at

http://www.esc11.net/domain/521Click on “New VAC”

ESC Region 11 Fort Worth, TX

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Slide5

After today, this session will be available for viewing via the

VBrick system at http://vbrick.esc11.net

ESC Region 11 Fort Worth, TX

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Slide6

Questions

During or after today’s sessionOpportunities to ask questions will be provided throughout the training.

During today’s session, you can post questions and comments on Today’s Meet

at

https://

todaysmeet.com/vac

After today’s session, email questions to

srutherford@esc11.net

6ESC Region 11 Fort Worth, TX

Slide7

Agenda

ESC Region 11 Fort Worth, TX

7VAC Instructional SettingVAC Historical Perspective

Purpose of VAC

Work-Based

Learning

VAC Instructional Arrangement

VAC Job Responsibilities Common Questions

Quick TipsMarketingTool Kit Essentials

Slide8

VAC Historical Perspective

Originated in the 1960’s State vocational rehabilitation counselors were assigned to work with students with disabilities in local school districts

Develop prevocational and vocational skills Prepare students for entry into school-to-career programs and on-campus or on-the-job trainingThe VAC position was integrated as a teacher assignment

in local school districts and has

evolved over the years

.

ESC Region 11 Fort Worth, TX

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Slide9

“To ensure that all children with disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education,

employment

and independent living.”

IDEA 2004 §300.1 Purposes

Legal Foundations – IDEA 2004

ESC Region 11 Fort Worth, TX

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Slide10

Legal Foundations – IDEA 2004

IDEA 2004 §300.39 Special Education(a)(4)

Travel training means providing instruction, as appropriate, to children with significant cognitive disabilities, and any other children with disabilities who require this instruction, to enable them to—(i

) Develop an awareness of the environment in which they live; and

(ii) Learn the skills necessary to move effectively and safely from place to place within that environment (e.g., in school, in the home, at work, and in the community)

ESC Region 11 Fort Worth, TX

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Slide11

Legal Foundations – IDEA 2004

IDEA 2004 §300.39 Special Education(a)(5) Vocational education

means organized educational programs that are directly related to the preparation of individuals for paid or unpaid employment, or for additional preparation for a career not requiring a baccalaureate or advanced degree.

ESC Region 11 Fort Worth, TX

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Slide12

Transition Connections

The IEP must include…

“Beginning not later than the first IEP to be in effect when the child is 16, and updated annually thereafter – appropriate measurable postsecondary goals based upon age appropriate transition assessments related to training, education,

employment

, and, where appropriate, independent living skills.”

IDEA § 300.320

ESC Region 11 Fort Worth, TX

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Slide13

New Legislation – 2013

HB 617

Amends TEC §29.011 Requires districts or

SSAs

to designate an employee to serve as the

“designee on transition and employment services”

Adds TEC §29.0112

TEA must collaborate with the Health and Human Services Commission (HHSC) to develop

and maintain a transition and employment guide in an electronic format to be posted on the agency’s website.

ESC Region 11 Fort Worth, TX

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Slide14

New Legislation – 2013

HB 5 (Section 22-23)

Amends TEC §29.182 and §29.190State plan for CTE must include procedures designed to ensure that a school district provides, to the greatest extent possible, to a student participating in a

CTE program opportunities

to enroll in dual credit courses designed to lead to a degree, license, or certification as part of the program.

A student is entitled to a

subsidy for a certification examination

ifthe student successfully completes the CTE program of a school district in which the student receives training and instruction for employment;

or the student is enrolled in a special education program and the student passes a certification examination to qualify for a license or certificate.

ESC Region 11 Fort Worth, TX

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Slide15

New Legislation – 2013

SB 1226

Adds §531.02447 and §531.02448 (Government Code)

The Health and Human Services Commission (HHSC), the Texas Education Agency (TEA), and the Texas Workforce Commission (TWC) shall jointly adopt and implement an employment-first policy.

Staff

of public schools, vocational service programs, and community providers must be trained and supported to assist in achieving the goal of competitive employment for all individuals with disabilities.

An

interagency employment-first task force (or an existing committee or task force) must be established (or used) to promote competitive employment of individuals with disabilities and the expectation that individuals with disabilities are able to meet the same employment standards, responsibilities, and expectations as any other working-age adult.

ESC Region 11 Fort Worth, TX

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Slide16

ESC Region 11 Fort Worth, TX

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Agency Linkages

Summary of

Performance

Instruction,

Related Services, Community Experiences

Courses of Study

Coordinated Set of Activities

Interests, Preferences,

Needs, Strengths

Age-Appropriate Transition Assessments

IEP Present Levels of Achievement and Performance

Education/Training, Employment, Independent Living

IEP Annual

Goals

Measurable Post-Secondary

Goals

The Transition Process

Slide17

My First Job

What was your first job?How did you get that job?What were your qualifications?

How long did you keep the job?How does it relate to your employment history and current career path?ESC Region 11 Fort Worth, TX

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Slide18

Purpose of VAC

ESC Region 11 Fort Worth, TX

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To provide students with disabilities the opportunity

to

develop

specific skills for employment through

work-based learning in conjunction with the student’s transition plan

Student goalsCareer exploration

Basic skills needed for employmentWorkplace competencies for success in 21

st Century work environments

Slide19

What is work-based learning?

Handbook for Implementing a Comprehensive Work-Based Learning Program According to the Fair Labor Standards Act

(Third Edition)National Center for Secondary Education and Transition (NCSET) http://www.ncset.org/publications/essentialtools/flsa/default.asp

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Slide20

Work-Based Learning

“Work-Based Learning (WBL) is an effective approach in delivering career and technical education and training to youth with disabilities. The WBL approach provides these services in community workplace settings rather than in conventional school environments. Because WBL activities take place in workplace settings, they must comply with the provisions of the Fair Labor Standards Act (FLSA) administered through the U.S. Department of Labor and state labor laws.”

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Slide21

Work-Based Learning Continuum

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Career

Exploration

Career

Assessment

Work-Related Training

Cooperative Work Experience

Community-based instruction

CTE or VAC

Slide22

Cooperative Work Experience

“A cooperative work experience consists of an arrangement between the school and an employer that uses the workplace and its environment to create links between the learning occurring in school and the skills required in the workplace. The experience is closely supervised by a representative of the school.”

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Slide23

VAC Is …

ESC Region 11 Fort Worth, TX

23A special education instructional arrangement/setting

An ARD committee decision

Documented in the IEP with specific goals

Instruction aligned to TEKS-based knowledge and skills

Work-based

learning

A cooperative work experience

Paid employmentRegularly monitored and evaluated

Coded 08 only when the student is engaged in paid employment

Slide24

VAC Is

NOT …ESC Region 11 Fort Worth, TX

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Career and Technical Education (CTE)

Unpaid employment or unemployment

A credit recovery program

“Early release” or after-school part-time work

A way for students to make money

Students finding their own jobs without approval and school oversight A behavior intervention program or alternate educational placement

Slide25

“This instructional arrangement/setting is for providing special education and related services to a student who is placed on a job with regularly scheduled direct involvement by special education personnel in the implementation of the student’s IEP.”

19 TAC § 89.63(c)(9)

VAC Instructional Arrangement/Setting (part 1)

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Slide26

Regularly Scheduled

Direct InvolvementLocally defined involvement of special education personnel

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Frequency

Student interactions

Visits to employers

Amount of time

Classroom instruction

On-the job instruction and student support

Slide27

VAC Instructional

Arrangement/Setting (part 2)“This instructional arrangement/setting shall be used in conjunction with the student’s individual transition plan and only after the school district’s career and technology classes have been considered and determined inappropriate for the student.”

19 TAC § 89.63(c)(9), cont.

ESC Region 11 Fort Worth, TX

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Slide28

CTE

VAC

ESC Region 11 Fort Worth, TX

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General education elective (grades 11-12)

Open enrollment

Paid employment

Instruction based on TEKS (classroom and on the job)

Same mastery criteria for all students

Special education instructional setting

ARD placement Paid employmentInstruction aligned to TEKS as defined by IEPMastery criteria individualized in IEP

Slide29

Instructional

Arrangement/Setting Codes

Code 08 ‐ Vocational Adjustment Class (VAC)2013-2014 Student Attendance Accounting Handbook – Section 4.7.4

http://www.tea.state.tx.us/index2.aspx?id=7739

ESC Region 11 Fort Worth, TX

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Slide30

Code 08

Vocational Adjustment Class (VAC)“

This instructional arrangement/setting code is used for a student who is participating in a special education work‐based learning program and is employed in a paid full‐ or part‐time job with regularly scheduled direct involvement by special education personnel in the implementation of the student’s IEP

.”

ESC Region 11 Fort Worth, TX

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2013-2014

SAAH 4.7.4

Slide31

Code 08

Vocational Adjustment Class (VAC)“This

instructional arrangement/setting code must be used in conjunction with the student's individual transition plan and only after your school district's CTE classes have been considered and determined inappropriate for the student by the student's ARD committee. This code applies to a student in paid full‐time or part‐time employment, as documented by the ARD committee in the student's records.”

ESC Region 11 Fort Worth, TX

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2013-2014

SAAH 4.7.4

Slide32

Code 08

Vocational Adjustment Class (VAC)“

This instructional arrangement/setting code should not be confused with general CTE classes that are offered by your district. A student with a disability may participate in other occupational preparation programs (which do not generate special education contact hours), including general CTE and career and technical education for the disabled (CTED) classes. However, the student must be employed, receiving special education services as required in the IEP, and coded VAC (08) to claim special education contact hours.

ESC Region 11 Fort Worth, TX

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2013-2014

SAAH 4.7.4

Slide33

VAC and Sheltered Workshops

4.7.20.1 Off Home Campus Categories 97 – Off home campus ‐ Community class

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“Code 97 indicates a student is receiving special education and related services by school district personnel in a facility (other than a nonpublic day school) not operated by a school district (

including sheltered workshops

).”

2013-2014

SAAH 4.7.20.1

Slide34

VAC and Graduation Credit

Graduation under 89.1070(b)(3)

ESC Region 11 Fort Worth, TX

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Credit requirements for MHSP

Modified or alternate content aligned to grade-level standards

Participation in state assessments

Summary of Performance (SOP)

IEP completion,

AND

Meets one of three conditionsFull-time employment, OREmployability skills, ORAccess to services

Slide35

VAC Credits and Course Alignments

VAC may not replace core content instruction

VAC is a special education instructional arrangement/settingVAC is not defined as a class or course in law or ruleESC Region 11 Fort Worth, TX

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Slide36

VAC Credits and Course Alignments

Credit earned through the VAC instructional arrangement/settingElective

creditBased on the number of class periods on the student’s schedule that are designated for work-based learning at a paid employment site

ESC Region 11 Fort Worth, TX

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Slide37

VAC on the AAR

Course Titles and Codes

Can the term “VAC” appear on a student’s transcript?No, VAC is an instructional arrangement/setting and identifies the student as receiving special education services. Using “VAC” on the AAR (transcript) is a breach of confidentiality.

ESC Region 11 Fort Worth, TX

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Slide38

VAC on the AAR

Course Titles and Codes

Curriculum and instruction for VAC must be aligned to a specific TEKS-based course in order to be applied as elective credit for graduation

VAC participation will appear on the AAR with the name of the aligned TEKS-based course using the standard code from PEIMS Code Table CO22)

ESC Region 11 Fort Worth, TX

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Slide39

ARD Committee

AuthorityARD committees cannot

override federal, state, or local district rules, regulations, and policies, includingHighly qualified teacher requirementsState graduation requirementsState assessment requirements

ESC Region 11 Fort Worth, TX

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Slide40

ARD Committee Authority

ARD committees cannot

override federal, state, or local district rules, regulations, and policies, includingLocal prerequisite requirements for courses available to all studentsDistrict grading policiesDistrict attendance policies and requirements

ESC Region 11 Fort Worth, TX

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Slide41

Common Questions

What are the basic requirements for a student to be eligible for VAC?

ESC Region 11 Fort Worth, TX

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Must be at least 16 years of age

Must require specially designed instruction for the development of specific employability skills that cannot be provided through a CTE work-based learning program without on-going support of special education services

Must have a Social Security card and be legally eligible to work in the US

Must have transportation to and from work (other than a school district vehicle)

Slide42

Common Questions

How do child labor laws apply to VAC and work-based learning?

ESC Region 11 Fort Worth, TX

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US Department of Labor Wage and Hour Division

http://www.dol.gov/whd/regs/compliance/childlabor101_text.htm#6

Minimum Age Standards for Nonagricultural Employment

14 Minimum age for employment in specified occupations outside of school hours for limited periods of time each day and each week.

16 BASIC MINIMUM AGE FOR EMPLOYMENT. At 16 years of age, youth may be employed for unlimited hours in any occupation other than one declared to be hazardous by the Secretary of Labor.

18 Minimum age for employment in nonagricultural occupations declared hazardous by the Secretary of Labor.

Slide43

Common Questions

How many hours does a student have to work to receive credit?

ESC Region 11 Fort Worth, TX

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The ARD committee should define in the IEP the number of hours per week the student will be expected to work

The number of weekly work hours should be adjusted to meet the needs of the student

Students must work the majority of the required hours during the normal work-week of Monday – Friday

Students receive credit based on the number of work-based learning class periods in the student’s schedule

Slide44

Common Questions

Who decides where a student can work?

ESC Region 11 Fort Worth, TX

44

The VAC teacher must approve all employment sites.

Students should receive a regular paycheck from their employer, with all of the legally required deductions

In general students should not work for a family member.

The exception would be if the family owns a legitimate business and the student is hired as a employee of that business.

It is advisable to have someone other than the family member evaluate the student’s performance.

Slide45

Common Questions

What happens when a student loses his/her job?

ESC Region 11 Fort Worth, TX

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A student who loses a job must be provided with a full instructional day during the time he or she is without a job. A student may not stay at home during the time in which he or she was previously on the job.

SAAH 4.18.3 Code 08 - Vocational Adjustment Class (VAC) Example

Slide46

Common Questions

What happens when a student loses his/her job?

ESC Region 11 Fort Worth, TX

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For the time the student is gainfully employed, the instructional arrangement/setting code for the student should be 08.

As soon as the student loses his job, the student's instructional arrangement/setting code should be changed to reflect the appropriate code for the interim placement determined by the ARD committee.

SAAH 4.18.3

Code 08 - Vocational Adjustment Class (VAC) Example

Slide47

Common Questions

What happens when a student loses his/her job?

ESC Region 11 Fort Worth, TX

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Be prepared to schedule an ARD meeting if a student loses their job

NOTE: 10 days =

Change

of placement

Have an alternative instructional schedule prepared to present to the ARD committee

Slide48

Common Questions

How do child labor laws apply to VAC and work-based learning?

ESC Region 11 Fort Worth, TX

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Child labor law resources:

US Department of Labor

Youth Rules!

http

://www.youthrules.dol.gov

/

Slide49

Common Questions

Can the ARD committee ask the student’s his/her immigration status?

ESC Region 11 Fort Worth, TX

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No, confidentiality of immigration status is protected under FERPA.

The

ARD-C

must allow participation in special education programs including special

education and related services

Slide50

Common Questions

Can a student who does not have legal immigration status be placed in VAC ?

ESC Region 11 Fort Worth, TX

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No,

the

ARD committee may place the student in a work program that

does not provide monetary compensation.

The student may participate in work-related training program.

Slide51

Other

Questions?ESC Region 11 Fort Worth, TX

51

Slide52

VAC Qualifications and Job Responsibilities

Vocational Adjustment Coordinator

ESC Region 11 Fort Worth, TX

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Slide53

Vocational Adjustment Coordinator

State Board for Educator Certification

Texas Administrative Code Chapter 231.623(d) Vocational Adjustment Coordinator. An assignment for Vocational Adjustment Coordinator is allowed with a Special Education certificate. This assignment requires 60 clock-hours of training appropriate for the assignment.

A teacher in an assignment for Vocational Adjustment Coordinator will have three years from the date of assignment to complete the required training

ESC Region 11 Fort Worth, TX

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Slide54

VAC and CTE

Any CTE course must have an appropriately certified CTE teacher as the teacher of record for the PEIMS indicated courseA special education teacher

can be a co-teacher for a CTE coursecannot be the teacher of record for a CTE course unless they have the appropriate CTE certification

ESC Region 11 Fort Worth, TX

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Slide55

So…

What’s my job?ESC Region 11 Fort Worth, TX

55

Vocational Adjustment Coordinator

Top 10 Tips

Slide56

TIP # 1

Manage Paperwork

Document, Document, Document!

ESC Region 11 Fort Worth, TX

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Teacher observations

Communication logs

Student work documents

Employer evaluations

Progress Reporting

Daily Weekly3 weeks6 Weeks9 WeeksSemester

Slide57

TIP # 1

Manage Paperwork

Keeping up with paperwork usually means –

Make a check mark as you distribute forms

ESC Region 11 Fort Worth, TX

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Make an X out of the check mark as forms are returned to you

more paperwork

Slide58

Tip #2

Provide a VAC Class Syllabus

A class syllabus may contain the outline of the course/program along with any forms that will be used for the programESC Region 11 Fort Worth, TX

58

Curriculum and instruction foundations (core learning objectives)

Expectations for successful participation by all

students

Slide59

Tip #2

Provide a VAC Class SyllabusGuidelines and procedures

Develop a system and get administrative approvalESC Region 11 Fort Worth, TX

59

Job search

Loss of job

Attendance at school

Work hours expectations

Employment documentation

Grading

criteria EvaluationsRequired documentationOther instructional assignments

Slide60

TIP # 3

Set and Keep Office HoursSet office hours and maintain a calendar

“Black-out” time for paperwork, campus/district required meetings, etc.Provide students with phone and/or email contact informationSet individual appointment times with students, parents, and employers

ESC Region 11 Fort Worth, TX

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Slide61

Tip #4

Maintain Communication

Establish ground-rules for communication with students, parents, and employersCommunicate with all concerned parties when a student violates established VAC guidelinesIf the violation requires a change in placement, an ARD must be heldDocument all communications

ESC Region 11 Fort Worth, TX

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Mutual respect

Honesty

Slide62

TIP # 5

Organize Student InformationESC Region 11 Fort Worth, TX

62

Personal student data

Address

Home and cell phone

Email address

Parents Names

Phone numbersEmail

Class schedule

Employment InformationEmployerSupervisorPhone numbers EmailStudent job title and job descriptionConfidential

Slide63

TIP #6

Develop Student ContractsESC Region 11 Fort Worth, TX

63

General participation expectations

Specific student expectations

Employment information

Signatures of the student, parents, and VAC

Two copies

One to be signed and turned in

Another for student parents access throughout the year

Slide64

Tip #7

Record Weekly Work Schedules

Provide a form to record the student’s weekly work scheduleStudent namePlace of employment /locationDates of the work weekWork days (Monday – Sunday)

Scheduled work hours

ESC Region 11 Fort Worth, TX

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Slide65

Tip #8

Provide a Work Release PassFind out district/campus procedures

Let the students know the procedure and then expect them to follow that procedureIf the district does not have an “official” work-release pass, make one for students

ESC Region 11 Fort Worth, TX

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Slide66

Tip #8

Work Pass to Leave CampusESC Region 11 Fort Worth, TX

66

WORK RELEASE PASS

Anywhere High

School

School Year

2013-2014

_____________________________________

is

a

enrolled in a work-based learning course

and has permission to leave school

at ____________ daily.

(

time)

________________________________

Teacher’s Name

Slide67

Tip #9

Market Your Program

Marketing is not who you know…But who knows YOU!

ESC Region 11 Fort Worth, TX

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Slide68

Tip #9

Market Your ProgramResearch the current labor laws

Fair Labor Standards Act http://www.dol.gov/opa/aboutdol/lawsprog.htm US Department of Labor, Wage and

Hour

Division

http://www.dol.gov/whd/

Child Labor

http://www.dol.gov/whd/childlabor.htm Youth Rules http://

www.youthrules.dol.gov/index.htm Disability Resources

http://www.dol.gov/dol/topic/disability/index.htm

ESC Region 11 Fort Worth, TX68

Slide69

Tip #9

Market Your Program

Research state labor market needsTexas Workforce Commission http://www.twc.state.tx.us/customers/jsemp/job-seekers-employees.html Interlink

http://www.interlink-ntx.org/

Disability.gov

https://www.disability.gov

/ Bureau of Labor Statistics http://www.bls.gov/

ESC Region 11 Fort Worth, TX

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Slide70

Tip #9

Market Your ProgramResearch

local labor market needsLocal civic/community organizationsChamber of CommerceMunicipal officesBusiness Advisory Committees

Library

ESC Region 11 Fort Worth, TX

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Slide71

Tip #9

Market Your ProgramESC Region 11 Fort Worth, TX

71

Develop a marketing plan

Business cards

Flier or brochure about

SERVICES

Targeted career areasPotential employersCommunity leaders

Research targeted employers

Hiring procedures

Job requirementsAccessibility for students with disabilities Environmental factors

Slide72

Tip #9

Market Your ProgramInitial contact letter to targeted employers

Work-based learning program purpose and guidelinesDocumentation expectations (student and employer)Evaluation expectations and timelines for reporting progressCommunication expectations

Employer questionnaire

Information about the business

Supervisor contact information

Job expectations

ESC Region 11 Fort Worth, TX

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Slide73

Tip #10

Establish a Professional NetworkOther school personnel involved with work-based learning (CTE)

Employer contacts and potential for student employmentIdentify relevant business networks and professional organizationsESC Region 11 Fort Worth, TX

73

Slide74

VAC Action Plan

Curriculum and InstructionGuidelines and ProceduresIEP Connections

DocumentationMaterials and ResourcesContactsESC Region 11 Fort Worth, TX

74

Slide75

VAC Tool Kit

ESC Region 11 Fort Worth, TX

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Start by calling

1-800-822-PLAN

Ask for a

“Counselor’s Packet”

http

://www.lmci.state.tx.us

/

Slide76

VAC Tool Kit

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Sample forms and other resources available at LiveBinder.com

http://

www.livebinders.com/play/play?id=472042

Slide77

Questions or Comments?

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Slide78

Resources

Transition in Texas www.transitionintexas.org

NCSET Essential Tools www.ncset.orgStudent Attendance Accounting Handbook www.tea.state.tx.us Texas Department of Assistive and

Rehabilitative Services (DARS)

http://www.dars.state.tx.us

/

ESC Region 11 Fort Worth, TX

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Slide79

For more information…

Sharon RutherfordESC Region 11

Secondary Transitionsrutherford@esc11.net817-740-7574

ESC Region 11 Fort Worth, TX

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Slide80

Thank you for choosing

ESC Region 11

Check our online workshop catalog at www.esc11.net for more professional development opportunities.

ESC Region 11 Fort Worth, TX

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