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Region News Presented by CNH District Secretary Andrew Liu Region News Presented by CNH District Secretary Andrew Liu

Region News Presented by CNH District Secretary Andrew Liu - PowerPoint Presentation

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Region News Presented by CNH District Secretary Andrew Liu - PPT Presentation

Region News Presented by CNH District Secretary Andrew Liu C N H K E Y C L U B May Board Training Cali Nev Ha District Nuts amp Bolts C N H K E Y C L U B May Board Training Cali ID: 766569

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Region News Presented by CNH District Secretary Andrew Liu C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

Nuts & Bolts C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District DCM Alerts – DCM info for all divisions (date, time, location) Nuts & Bolts

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Club of the Month – Recognize one of your clubs for its recent accomplishments. Member of the Month – Recognize one of your members for his or her involvement or contributions Nuts & Bolts Reactive! Example: You will recognize your May CotM and MotM in your June submission!

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Region Ad – Advertise your Region through the District Newsletter! DivisionsCandid photos NOT posed photosMembership Major service projects Recognition Nuts & Bolts

Format & Submission C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Information will be submitted in a Google form Each LtG will need to submit his or her own information Format & Submission Member of the Month Club of the Month DCM Alert

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Use your own creative format! Submitted by ONE LtG on behalf of the RegionEach Region needs to submit 2 ads throughout the year (an assigned month and December) Send to cnharchive@gmail.com AND your Region Team Format & Submission

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Region Assignments: Format & Submission July: 1, 10 August: 2, 11 September: 3, 12 October: 4, 13 November: 5, 14 December: 6, 15 January: All Regions February: 7, 16 March: 8, 17 April: 9, 18

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Sample: Format & Submission

Final Product: The District Newsletter C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Where does your RNEWS go to? The District Newsletter! District Newsletter is made up of: Executive Inserts for members Region Inserts Committee Inserts Executive Inserts for respective officers posted to the CyberKey every 1 st of the month Final Product

C N H | K E Y C L U B May Board Meeting Cali- Nev -Ha District Questions? Ask!

Workshop Presented by: Elijah Kang CNH District Tech Editor CNH | KEY CLUB Technology 101 MAY BOARD MEETING 2011

CNH | KEY CLUB MAY BOARD MEETING 2011 Table of Contents Graphic Standards Publications PDFs Gmail CNH CyberKey

CNH | KEY CLUB MAY BOARD MEETING 2011 Graphic Standards Century Gothic for headers Goudy Old Style for body text Alternatives fonts include Verdana and Arial Use accent fonts to add your own style! Find fonts online! www.dafont.com , www.urbanfonts.com Always use the appropriate Key Club Logo, pencil, fonts, colors, and CNH logo All logos and word marks must remain proportional

CNH | KEY CLUB MAY BOARD MEETING 2011 Graphic Standards There should be nothing within a half inch of all sides of the Key Club logo and watermark. The logo should also be on a neutral background See the Graphic Standards manual on the CyberKey under Resources>The Basics

CNH | KEY CLUB MAY BOARD MEETING 2011 Graphic Standards Colors to use in all Key Club material

CNH | KEY CLUB MAY BOARD MEETING 2011 Questions?

CNH | KEY CLUB MAY BOARD MEETING 2011 Publications Consists of photos, articles, and newsletters sent to the district. Each publication has its own set of standards and procedures. Publications are due every 20 th of the month.

CNH | KEY CLUB MAY BOARD MEETING 2011 Publications: Photos Must be submitted to cnhvisuals@gmail.com Maximum of five per event Pictures must be named D ##_[Event Title Initials]_[Photo #] Example: D90_MOD_02 = Division 90, March of Dimes, Picture #2 Only the Lt. Governor can submit pictures Only pictures of service are appropriate for submission Submit photos of Faculty/Kiwanis Advisors for possible recognition slideshow at the District Convention

CNH | KEY CLUB MAY BOARD MEETING 2011 Publications: Articles Must be submitted to cnharticle@gmail.com There is no limit to the amount of articles. Articles must be named D ##_[Event Title Initials]_[Article #] For email subject put D ## [School] – [Topic] Any Key Clubber can write an article about anything related to service or Key Club. Articles must be submitted in a template which can be found on the CyberKey under News>CNH District Newsletter

CNH | KEY CLUB MAY BOARD MEETING 2011 Publications: Newsletters Must be submitted to cnh.newsarchive@gmail.com Submitted once every month. Newsletters must be named D ##_DNEWS_[Month #] Example: D86N_DNEWS_06 = Division 86N, Division Newsletter, June Newsletters are proactive and should follow the Graphic Standards. Must be submitted in a PDF file. Only the Division News Editor can submit newsletters.

CNH | KEY CLUB MAY BOARD MEETING 2011 Questions?

CNH | KEY CLUB MAY BOARD MEETING 2011 PDFs Required for newsletters and Key Club work documents Do not save the monthly reports in PDF Buy Adobe Acrobat X Pro Student Edition for $119 There are many free alternatives as well. Microsoft Office PDF add-on, OpenOffice , PrimoPDF , doPDF

CNH | KEY CLUB MAY BOARD MEETING 2011 Questions?

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail Maximize your Gmail performance! Gmail allows more customization than most email providers These include labels, filters, tasks, labs, etc. Be sure to check your email everyday !

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail: Labels Create labels to organize different types of emails Choose colors to distinguish from each category To create labels, select a few emails and click “Labels” or “Move to” and a Create new option will appear

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail: Filters Used to automatically label each incoming email! In the main Google Mail page, look at the top and click on “Create a filter” Filters are completely customizable

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail: Filters To filter email from Google Group reflectors, type “list: < email@googlegroups.com >” in “Has the words” The filter above will automatically label email from the KCBoard Reflector Experiment with it!

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail: Labs Labs are experimental features made by several developers Labs can range from an undo send button to replying with canned messages Can be enabled under Gmail settings on the “Labs” tab

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail: Tasks & Starred Tasks keep track of what you need to accomplish. You can find this under Mail and Contacts It’s more a sticky note than an agenda Star emails to select important information that can be easily accessible later Example: Instructions on how to submit publications

CNH | KEY CLUB MAY BOARD MEETING 2011 Gmail: Boomerang Internet Browser add-on that allows you to extend the use of Gmail! Automatically email messages to the time you want Boomerang can automatically bounce back emails that contain important deadlines

CNH | KEY CLUB MAY BOARD MEETING 2011 Questions?

CNH | KEY CLUB MAY BOARD MEETING 2011 CNH CyberKey http://www.cnhkeyclub.org

CNH | KEY CLUB MAY BOARD MEETING 2011 CNH CyberKey The CNH CyberKey is our district website. It is the information database for all of your Key Club resources I will be updating the website constantly to make announcements and release monthly dues

CNH | KEY CLUB MAY BOARD MEETING 2011 Questions? Elijah Kang cnhkc.dte1112@gmail.com (818) 518-4393

DIVISIONAL BUDGET Presented by District Treasurer Christopher J. Van CNH KEY CLUB May Board 2011 | California Nevada Hawaii District

Your Budget! May Board 2011 | California Nevada Hawaii District How much do I get? Your division budget is based on the amount of PAID clubs you have in your division. Each paid club amounts to $50. Example: Division 72 North has 7 clubs . One of those clubs is suspended. How much money is in Division 72N’s budget? Answer: $300 (6 paid clubs x $50) How do I utilize this money for divisional expenditures? VOUCH

Budget Error! May Board 2011 | California Nevada Hawaii District Congratulations to some of you that saw the error and fixed it already in your budget file. To fix this, go to cell H31. Double-click Fx = SUM(H17:H30).

Revenue May Board 2011 | California Nevada Hawaii District Revenue 1. How many d ues paid clubs are in your division? 2. Do you have a Distance Bonus? 3. Have you talked to your Kiwanis Lt. Governor to see if they have any money to help you? 4. Have you talked to your Sponsoring Kiwanis Club about financial help? 5. Have you talked to your Kiwanis Lt. Governor to see if the division provides financial support? 6. Have you asked a local business if they would be willing to donate? 7. You should not need to include personal funds. There is enough on the budget for you to use, but remember to use it wisely!

Expenses May Board 2011 | California Nevada Hawaii District Printing Newsletters – How many are you going to produce? How many pages is each one going to be? How many are you going to print each month? (Clubs, Kiwanis, Advisors, Binder) How much is it going to cost you per page to copy or print? DCM Agendas & Minutes – same considerations as above. Training & Literature – How many pages is each one going to be? How many people for each workshop? *All of these expenditures are applicable for district office printing!

District office printing, you say?! May Board 2011 | California Nevada Hawaii District Simply send an email to the lovely people at the CNH District Office! To: office@cnhkiwanis.org Subject: Key Club D# Print Order (i.e. “Key Club D72N Print Order) Attachments: Only PDF files Body: Clearly specify what PDF(s) you have attached Number of copies per file Special needs Your full mailing address Deadline date needed * The district office does not accommodate color ink printing * This is a simple task that could be assigned to an executive assistant * District office printing is not limited to DCM agendas

Postage & Administrative May Board 2011 | California Nevada Hawaii District Postage 44 cents! Administrative DCMs – Do you need to provide office supplies? Printing – Do you need to buy printing supplies?

Telephone & Mileage May Board 2011 | California Nevada Hawaii District Long Distance Telephone No budget money should be placed in this section due to the invention of EMAIL Auto Mileage How many times are you going to visit each club? Google MAP directions from your school to each of your clubs and add up the miles TO and FROM the location. Do the same for DCMs. You may have to estimate where you would hold any divisional projects and remember the Kiwanis DCMs.

Miscellaneous May Board 2011 | California Nevada Hawaii District Miscellaneous Are you going to give out awards at the end of the year? How much are they? Are you going to use decorations at any of your events? * KEEP IN MIND THIS DOES NOT MEAN SPIRIT ITEMS Are you going to provide any sort of snacks at your events? Extra Revenue? Spend it on more office supplies (name tags, markers, etc.) REMINDER: The budget is only a guide. It CAN change throughout the year .

Got Questions? I’m all ears! Christopher J. Van, District Treasurer cnhkc.dt1112@gmail.com CNH KEY CLUB May Board 2011 | California Nevada Hawaii District

Division Reports Presented by CNH District Secretary Andrew Liu C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

Directory C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District need to complete this tab first info transfers to rest of report refer to Dues Report and Club Officer Information files for help Directory

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District need for District Directory i dentifies Division Assistants and News Editor Directory

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District need for District Directory gather contact info from officers, Kiwanis Advisors, Faculty Advisors refer to “Club Officer Information” file for help can only have multiple VPs Directory

Data Report C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District Use X’s to mark reports (on right side) check club projects for different categories membership numbers come directly from Dues Report! Data Report

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District Division Project : An event announced by the LTG District Project: SHINE Governor’s Focus : not announced yet Major Emphasis : Service Initiative (Live 2 Learn) and 3 Service Partners Kiwanis Project : project with a Kiwanis club Foundation Project : Projects supporting PTP, PEM, or scholarships Data Report

Questions? Division Directory Data Report C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

Service Record & LTG Attendance C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District MINIMUM of 50 hours! only use numbers for “hrs” section extend cells if needed Service Record

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District Ex: Kiwanis Weekly Meetings, Kiwanis DCMs , Midyear N or S, banquets, club socials, etc. service projects are NOT special events! LTG Special Attendance

LTG Business C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District don’t use N/A for sections that you can’t fill out; just leave blank “Focus” are main ideas of the meeting, newsletter, e-message, etc. complete the “comments” section for self-reflection Club & Division Relations

Questions? Service Record Special Attendance LTG Business C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

Club Data Analysis & Action Plan C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District identify weaknesses AND strengths of ALL clubs and look for areas of improvement Is membership involvement weak? How is their relationship with the Faculty and Kiwanis Advisors? Club Officers? How can you assist the club? What does the club need? extend cells to read comments Club Data Analysis

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District Club Data Analysis leads to Leadership Development Action Plan! How can you assist your clubs?What do you plan to do next month? Be detailed in your self-reflection  Action Plan

Club Showcases C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District copy and paste snapshots from Club MRFs way of acknowledging your clubs who worked hard over the past month  these will be used as a f eature on the CyberKey and to encourage clubs to strive for more in order to be the next showcased club! Club Showcases

Questions? Club Data Analysis Action Plan Club Showcases C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

Quarterly Reflections C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District reflect on your work throughout the past few months any areas that need improvement? what are some aspects that worked for you?Q1 reflections due July 10th Club Showcases

Submission C N H | K E Y C L U B May Board Training Cali- Nev -Ha District

C N H | K E Y C L U B May Board Training Cali- Nev -Ha District ALWAYS the 10th of every month BEFORE 6PM! send to CNH Archive AND Region Advisor Team include a body message as courtesy and as a reminder of submission items complete “MAY” tab and finalize directory by June 10, 2011 Submission

Questions? ASK! C N H | K E Y C L U B May Board Training Cali- Nev -Ha District