Purpose, Owner and Content. Supervisory Files. Personnel Files. Purpose. Appointment, support, & supervision of personnel. Assessment, support, and conference relationship decisions. Content. ID: 416523
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Supervisory and Personnel Files
Slide2Purpose, Owner and Content
Supervisory FilesPersonnel Files
PurposeAppointment, support, & supervision of personnelAssessment, support, and conference relationship decisions
ContentInformation related to supervision & deploymentInformation related to conference relations
Owner
Office of Bishop/DS
Annual Conference
Slide3Purpose and Ownership
Supervisory FilesPersonnel Files
PurposeAppointment, support and supervision of personnelAssessment, support, and conference relationship decisions
Effective Ministry
Informed Decisions
Professional Growth
Slide4Personnel FilesDirectory information Census-type info Family dataCandidacy and provisional infoConference relations infoAppointment infoJudicial Proceedings
Personnel FilesSurrendered CredentialsOptional Data permitted by Referent:Continuing EducationAwardsPublicationsMilitary ServicePrior employmentEtc.
Content
Slide5Supervisory FilesAppointment info Biographical info Candidacy informationConference relationship infoComplaint procedures recordsSurrendered Credentials
Supervisory FilesAnnual Report AppraisalsCommendationsDisclosure statementConcernsCriticismEventsCrisesScandalsCommitments/Requests
Content
Slide6No personal character attacks!No expressions of anger!No threats!
Content
Slide7Access
Supervisory FilesPersonnel Files
AccessBishops and District Superintendents control accessBOM, dCOM, Bishop, DS, Board of Pensions, conference secretary or designee, Church counsel, comm on investigation, and referent
Cabinet should disclose to SPRC:
Admissions
Current/past complaints and charges
Financial Misconduct
Misconduct of sexual matters
Performance issues which affect appointment
Slide8Supervisory Files ONLYCabinet may deny access to material considered to be confidential, privileged or private in nature
Supervisory Files AND Personnel FilesDisclosure to third parties with permission of referent only!No access of referent to:Surrendered credentialsMaterial for which right of access waivedMaterial to which the Book of Discipline denies access
Access
Slide9Security
Supervisory FilesPersonnel Files
Lock and Key; Fire safe
Lock and Key; Fire safe
Slide10Retention
Supervisory Files AND Personnel Files
Retention
Conference relationship
plus 25 years
Slide11Retention
Supervisory Files By the Conference Secretary after: Death Retirement or Termination of conference relationship
Permanent Personnel Files
By the Commission of Archives after:
Death
Retirement or
Termination of conference relationship
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