Virtual Desktop General Operation and Facts

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As of . 9/24/2014. Virtual Desktop. What is a Virtual Desktop?. Why VDI? . Installing the Virtual Desktop. Accessing the Virtual Desktop. What is a Virtual Desktop?. Differences, advantages, and types. ID: 671302 Download Presentation

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Virtual Desktop General Operation and Facts

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Virtual Desktop

General Operation and Facts

As of



Virtual Desktop

What is a Virtual Desktop?

Why VDI?

Installing the Virtual Desktop

Accessing the Virtual Desktop


What is a Virtual Desktop?

Differences, advantages, and types


What is a Virtual Desktop?



Thin Clients

VDI Host Server


What is a Virtual Desktop?

The virtual desktop is hosted, run, delivered and supported by a central location (IET).

The virtual desktop can be accessed by a desktop, laptop, thin client, home computer, or tablet with Internet connectivity.


What is a Thin Client?

Thin Client

– a computer or computer program which depends heavily on a server to fulfill its traditional computational roles.

Fat Client (aka Thick Client or Heavy Client)

- a computer that is designed to take on these roles itself. Note: it’s only considered a client if connected to a host server.

The most common type of modern thin client is a low-end computer terminal which concentrates solely on providing a graphical user interface to the computer with no hard drive or other features other than maybe USB ports.


Additional Terms to Learn

Refresh – on virtual desktops, this is the term for reimaging your virtual desktop

Virtual Desktop Infrastructure (VDI)

– a server computing module enabling desktop virtualization

VMware View Client

– the program VWCC uses to access cloud computing


Why VDI?

Advantages to using the Virtual Desktop Interface


Why VDI?

Access Anywhere

– Access VW LAN from anywhere with Internet Support

Mobile Device Support

– Access with


, tablet or smartphone

Desktop Continuity

– Same desktop as long as you use VDI

Appliance Computing

– Use any desktop or thin client

Security – Same as on campus

Operating System Independency – Run Windows 7 using VDI on a computer with Windows XP, Mac X, IOS or Android operating systems

Add and Retrieve – Save and access your files remotely


Why VDI?

Software Standardization

– Run same versions of software that are on campus

Remote Printing

– Print to campus printers from home

USB Drive Independence

– Access I: drive from off campus

Remote Help Desk Support

– Help Desk can remote into VDI instance

Green Computing

– Thin Clients use 20% of the electricity of a full desktop and take up 1/12

th of the space in a land fill.


Advantages of Using a Virtual Desktop from Home

You can access files stored to the I: drive from home

You can use the Outlook Client.

You can access



If you use the Administrative Information System (AIS), you can now access it from home.


Best Practices


C: drive and D: drive are different from the physical computer (All data should be stored on I: and J: which would be the same


Options, Disconnect and Logoff rather than Shutdown or closing the window.

Ctrl-Alt-Ins (Insert) is used in place of Ctrl-Alt-Del (Delete) (to get to Task Manager or lock your VDI instance).

Responsiveness of the Virtual Desktop is heavily dependent on the Internet connectivity although the computational aspects should be better due to the main processing occurring on a server rather than the physical computer.

Options, Reset Desktop rather than rebooting computer.


Installing the Virtual Desktop Client


Installing the Virtual Desktop Client

Open your Internet browser

Enter the address:

Click on the link to install “View Client for Windows”.

Scroll near the bottom of the page to find “

VMware Horizon Clients

” and click “Download Product”.

From this page select the version you want to install and click “Go to Downloads” (select the version without local mode)

On this screen press the




Accessing the Virtual Desktop


Accessing the Virtual Desktop

Double-click on the VMware View Icon.

Make sure the

Connection Server

is set to,

if your physical computer is not connected to the VW network, uncheck the

Log in as current user

, then click




Accessing the Virtual Desktop


Login as current user

was unchecked on the previous screen, you’ll next see the VMware View login screen:

Enter your standard VW Windows/network User Name and Password.

Make sure the


is set to


W and click




Accessing the Virtual Desktop

Next you’ll see the virtual desktop connection screen:

First check the


and make sure it is set to

Full Screen



, whichever is appropriate.

Then either double-click on

the appropriate selection

or highlight it and click



Accessing the Virtual Desktop

You’ll now see the normal Windows login sequence just as if you were logging into a physical computer on campus.

You will be able to do some customization of your virtual desktop such as adding a few desktop icons and customizing the taskbar, but some things are locked, such as being able to change the Windows background.


First Time Use

If this is the first time that you have used the virtual desktop, you need to initialize your Outlook client:

To do this, go to Start, Email, Microsoft Office Outlook and select it.

Outlook will import your settings automatically. If it asks for your initials, accept what is in the box. It will take a few minutes for all of your email to download.

After the download is complete, you will have full access to Outlook as if you were logged onto a computer on campus.

Also check your I: drive to make sure that the files are the same as if you logged into a physical computer on campus.


Disconnect and Log off

When you are done using the virtual desktop, the best way to end the session is to click on


on the VMware

toolbar, then select

Disconnect and Log Off

, then press


when it asks you if you’re sure you want to disconnect and logoff.If you just close the window or only choose

disconnect, the server will wait 30 minutes before logging you off of your session.


Additional Documentation


Virtual Desktop documentation

can be found at:






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