Determination of Case Classification for Reportable Medical Events - PowerPoint Presentation

Determination of Case Classification for Reportable Medical Events John Ambrose, MPH, CHES Epidemiologist / Army DRSi Project Manager U.S. Army Public Health Command

Case Definitions within the 2012 Armed Forces Reportable Medical Event Guidelines & Case Definitions Note: Air Force is still utilizing 2009 Guidelines Difference between Suspect, Probable and Confirmed Examples and practice of case classificationsSummary Outline

Why is proper case classification important:To align with national and international standardsTo increase data standards across the services and across MTFsTo improve timeliness of responseTo ensure commanders receive most accurate data possible prior to making decisions To ensure accurate tracking at local MTFs Importance Number of cases you think you have Number of cases you REALLY have

Case Definitions can be found within the Armed Forces Reportable Medical Events Guidelines and Case Definitions located at: http://afhsc.army.mil/viewDocument?file=TriService_CaseDefDocs/ArmedForcesGuidlinesFinal14Mar12.pdf For the Air Force, the 2009 Guidelines can be found: https://gumbo2.wpafb.af.mil/epi-consult/reportableevents/ All case definitions used in the guidelines should contain clinical criteria and/or laboratory criteria (example) The case classification section of the disease will tell you what is required to meet the case definition With the updates to the guidelines made in 2012, many disease now have three case classifications: Suspect, Probable or Confirmed Be aware of the case classifications available for a disease when entering the case into DRSi or AFRSS Case Definitions

Example Back

The amount of information and/or the specificity of the testing increases as a disease goes from suspect to confirmed. Least amount of information or least specific diagnostics Most information and greatest diagnostic specificity More information and/or greater specificity Information Required for Case Classifications Suspect Probable Confirmed Definitions : Suspected : A clinically compatible case that is not yet laboratory confirmed and is not epidemiologically linked to a confirmed case Probable : A clinically compatible case that is epidemiologically linked to a confirmed case and/or supported by non-laboratory diagnostic procedures (e.g., chest x-ray) Confirmed : A clinically compatible illness that is laboratory confirmed or meets confirmatory clinical diagnosis definition

Clinical information Leptospirosis Suspect Probable Confirmed Measles General clinical information More specific clinical information Positive Laboratory or epi -linked symptomatic case Amount of Information for Case Classification Clinical information/limited diagnostic testing Malaria Positive Laboratory Schistosomiasis Clinically compatible/Positive Laboratory Clinically compatible/Positive Laboratory

Common Disease Case Classification MistakesLyme diseaseInfluenza-Associated HospitalizationEncephalitis, Arboviral (West Nile Virus)MalariaHepatitis B, Acute & ChronicHepatitis CE. coli , Shiga Toxin-producing Chlamydia Measles MumpsAmebiasis Common Case Classification Mistakes

Example 1: Norovirus

Name: JasonOnset: 10 December 2012Duration of symptoms: 24 hoursSymptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: N/A Name: Jane Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluidsLaboratory Testing: Positive titer 1:64Practice Which case meets the norovirus case classification? Name : Brad Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: Detection of virus by RT-PCR

Name: JasonOnset: 10 December 2012Duration of symptoms: 24 hoursSymptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: N/A Name: Jane Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluidsLaboratory Testing: Positive titer 1:64Practice Which case meets the norovirus case classification? Name: Brad Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: Detection of virus by RT-PCR Is not laboratory confirmed. The case should not be reported in DRSi or AFRESS

Name: JasonOnset: 10 December 2012Duration of symptoms: 24 hoursSymptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: N/A Name: Jane Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluidsLaboratory Testing: Positive titer 1:64Practice Which case meets the norovirus case classification? Name: Brad Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: Detection of virus by RT-PCR Need a convalescent titer in order to meet case definition. Should list in DRSi as : Case Status: Not Confirmed; MER Status: Preliminary (if you are expecting a convalescent titer) Do not report in AFRESS: If you do not have a convalescent serum, does not meet the case definition

Practice This is what the DRSi Screen should look like: Only list the MER Status as “Preliminary” if you are expecting more information that may change the case status. You will be expected to ensure that the MER Status is changed to “Final” at the end of the year. If you do not expect additional testing that can change the case status then report the case as Not Confirmed and Final.

Name: JasonOnset: 10 December 2012Duration of symptoms: 24 hoursSymptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: N/A Name: Jane Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluidsLaboratory Testing: Positive titer 1:64Practice Which case meets the norovirus case classification? Name: Brad Onset: 10 December 2012 Duration of symptoms: 24 hours Symptoms: nausea, vomiting, diarrhea Treatment: bed rest & fluids Laboratory Testing: Detection of virus by RT-PCR A clinically compatible case that meets the laboratory criteria. Should list in DRSi as : Case Status: Confirmed MER Status: Final Should list in AFRESS as : Case Confirmed: Yes. Then choose a laboratory confirmation method from the drop down menu. Case closed: Yes

Example 2: Influenza-Associated Hospitalization

Name: JasonAge: 56Onset: 13 December 2012Duration of symptoms: 2 days Symptoms: Fever (99.6°F), cough, sore throat Admitted: NoLaboratory Testing: Positive RAT* Name: Jane Age: 45 Onset: 10 December 2012 Duration of symptoms: 5 days Symptoms: Fever (100.6°F), cough, sore throatAdmitted: YesLaboratory Testing: Positive RAT*Practice Which case meets the 2012 Influenza case classification ** ? *RAT: Rapid Antigen Test **The next few slides are for Army and Navy only because they utilize the 2012 Influenza case definition while the Air Force still uses the 2009 definitions Name: Brad Age: 67 Onset: 7 December 2012 Duration of symptoms: 7 days Symptoms: Fever (101°F), cough, sore throat Admitted: Yes Laboratory Testing: Positive RAT* and isolation of virus through cell culture Name: Cin dy Age: 37 Onset: 24 December 2012 Duration of symptoms: 4 days Symptoms: Fever (103°F), cough, sore throat Admitted: Yes Laboratory Testing: I solation of virus through cell culture

Name: JasonAge: 56Onset: 13 December 2012Duration of symptoms: 2 days Symptoms: Fever (99.6°F), cough, sore throat Admitted: NoLaboratory Testing: Positive RAT* Name: Jane Age: 45 Onset: 10 December 2012 Duration of symptoms: 5 days Symptoms: Fever (100.6°F), cough, sore throatAdmitted: YesLaboratory Testing: Positive RAT*Practice Which case meets the 2012 Influenza case classification? Name: Brad Age: 67 Onset: 7 December 2012 Duration of symptoms: 7 days Symptoms: Fever (101°F), cough, sore throat Admitted: Yes Laboratory Testing: Positive RAT* and isolation of virus through cell culture Name: Cin dy Age: 37 Onset: 24 December 2012 Duration of symptoms: 4 days Symptoms: Fever (103°F), cough, sore throat Admitted: Yes Laboratory Testing: I solation of virus through cell culture A clinically compatible case that meets the “Probable” laboratory criteria, however the patient was not admitted which is required in the clinical case definition: The case should NOT be reported (note some MTFs may report non-confirmed events for their own local tracking)

Name: JasonAge: 56Onset: 13 December 2012Duration of symptoms: 2 days Symptoms: Fever (99.6°F), cough, sore throat Admitted: NoLaboratory Testing: Positive RAT* Name: Jane Age: 45 Onset: 10 December 2012 Duration of symptoms: 5 days Symptoms: Fever (100.6°F), cough, sore throatAdmitted: YesLaboratory Testing: Positive RAT*Practice Which case meets the 2012 Influenza case classification? Name: Brad Age: 67 Onset: 7 December 2012 Duration of symptoms: 7 days Symptoms: Fever (101°F), cough, sore throat Admitted: Yes Laboratory Testing: Positive RAT* and isolation of virus through cell culture Name: Cin dy Age: 37 Onset: 24 December 2012 Duration of symptoms: 4 days Symptoms: Fever (103°F), cough, sore throat Admitted: Yes Laboratory Testing: I solation of virus through cell culture A clinically compatible case that meets the laboratory criteria for the “Probable” case classification. RAT is not considered a confirmatory test, but it is sufficient for a Probable case. Should list in DRSi as : Case Status: Probable; MER Status: Final

Name: JasonAge: 56Onset: 13 December 2012Duration of symptoms: 2 days Symptoms: Fever (99.6°F), cough, sore throat Admitted: NoLaboratory Testing: Positive RAT* Name: Jane Age: 45 Onset: 10 December 2012 Duration of symptoms: 5 days Symptoms: Fever (100.6°F), cough, sore throatAdmitted: YesLaboratory Testing: Positive RAT*Practice Which case meets the 2012 Influenza case classification? Name: Brad Age: 67 Onset: 7 December 2012 Duration of symptoms: 7 days Symptoms: Fever (101°F), cough, sore throat Admitted: Yes Laboratory Testing: Positive RAT* and isolation of virus through cell culture Name: Cin dy Age: 37 Onset: 24 December 2012 Duration of symptoms: 4 days Symptoms: Fever (103°F), cough, sore throat Admitted: Yes Laboratory Testing: I solation of virus through cell culture A clinically compatible case that meets the laboratory criteria for the “Confirmed” case classification. However, that patient is not <65 year old as described in the clinical case definition. The case should not be reported (note some MTFs may report non-confirmed events for their own local tracking)

Name: JasonAge: 56Onset: 13 December 2012Duration of symptoms: 2 days Symptoms: Fever (99.6°F), cough, sore throat Admitted: NoLaboratory Testing: Positive RAT* Name: Jane Age: 45 Onset: 10 December 2012 Duration of symptoms: 5 days Symptoms: Fever (100.6°F), cough, sore throatAdmitted: YesLaboratory Testing: Positive RAT*Practice Which case meets the 2012 Influenza case classification? Name: Brad Age: 67 Onset: 7 December 2012 Duration of symptoms: 7 days Symptoms: Fever (101°F), cough, sore throat Admitted: Yes Laboratory Testing: Positive RAT* and isolation of virus through cell culture Name: Cin dy Age: 37 Onset: 24 December 2012 Duration of symptoms: 4 days Symptoms: Fever (103°F), cough, sore throat Admitted: Yes Laboratory Testing: I solation of virus through cell culture A clinically compatible case that meets the laboratory criteria for the “Confirmed” and meets the age/hospitalization requirements as outlined the Clinical Case Definition. Report in DRSi as: Case Status: Confirmed; MER Status: Final

Example 3: West Nile Virus

Name: JasonAge: 56Onset: 13 December 2012Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: Isolation of virus from CSFName: Jane Age: 45 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Practice Which case meets the Encephalitis/ Arboviral case classification? Name: Brad Age: 67 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Follow-up IgG Ab 1:240

Name: JasonAge: 56Onset: 13 December 2012Symptoms: Headache, fever, nausea, neck stiffness Admitted: Yes Laboratory Testing: Isolation of virus from CSFName: Jane Age: 45 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Practice Which case meets the Encephalitis/ Arboviral case classification? Name: Brad Age: 67 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Follow-up IgG Ab 1:240 A clinically compatible case that meets the laboratory criteria. Should list in DRSi as : Case Status: Confirmed MER Status: Final Should list in AFRESS as : Case Confirmed: Yes. Then choose a laboratory confirmation method from the drop down menu. Case closed: Yes

Name: JasonAge: 56Onset: 13 December 2012Symptoms: Headache, fever, nausea, neck stiffness Admitted: Yes Laboratory Testing: Isolation of virus from CSFName: Jane Age: 45 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Practice Which case meets the Encephalitis/ Arboviral case classification? Name: Brad Age: 67 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Follow-up IgG Ab 1:240 A clinically compatible case that does not meets the laboratory criteria. Should list case in DRSi as: Case Status: Not Confirmed MER Status: Preliminary (if you are expecting a convalescent titer) Should not report this case in AFRESS:

Name: JasonAge: 56Onset: 13 December 2012Symptoms: Headache, fever, nausea, neck stiffness Admitted: Yes Laboratory Testing: Isolation of virus from CSFName: Jane Age: 45 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Practice Which case meets the Encephalitis/ Arboviral case classification? Name: Brad Age: 67 Onset: 7 September 2012 Symptoms: Headache, fever, nausea Admitted: Yes Laboratory Testing: WNV IgG Ab 1:16 Follow-up IgG Ab 1:240 A clinically compatible case that meets the laboratory criteria. Should list in DRSi as : Case Status: Confirmed MER Status: Final Should list in AFRESS as : Case Confirmed: Yes. Then choose a laboratory confirmation method from the drop down menu. Case closed: Yes

Others to be aware of: Hepatitis B, Acute & Chronic Notice there are two different: Clinical Case definitions Laboratory Criteria for Diagnosis Case Classification Each dependent on if the disease is acute or chronic * * *

Others to be aware of: Lyme disease

Others to be aware of: Lyme disease

Others to be aware of: Lyme disease

The case only needs to be reported ONCEAs lab results come back, update the case accordinglyFor DRSi users, ensure you list the MER Status as “Preliminary” if you are awaiting future results that could change the Case StatusEnsure you close out the “Preliminary” cases by changing the MER Status to “Final”Case classification had to be confirmed for most RME’s in the 2009 Guidelines in order to report, however many RME’s in the 2012 Guidelines can have a case classification status of suspected or probable to reportBe sure to check the guidelines for each disease prior to reportingDon’t enter the case classification as “Suspect” or “Probable” just because you don’t have enough information to confirm the disease, be aware that those case classification have their own case definition Summary

2012 Armed Forces Reportable Medical Event Guidelines and Case Definitions: http://afhsc.army.mil/viewDocument?file=TriService_CaseDefDocs/ArmedForcesGuidlinesFinal14Mar12.pdf 2009 Tri-Service Reportable Medical Event Guidelines: https://gumbo2.wpafb.af.mil/epi-consult/reportableevents/Centers for Disease Control (CDC): http://www.cdc.gov/Navy and Marine Corps Public Health Center: http://www.med.navy.mil/sites/nmcphc/Pages/Home.aspx USAF School of Aerospace Medicine Epidemiology Consult Service: https://gumbo2.wpafb.af.mil/epi-consult/index.cfm U.S Army Public Health Command: http://phc.amedd.army.mil/Pages/default.aspx References

Army: USAPHC – Disease Epidemiology Program Aberdeen Proving Ground - MD Comm : (410) 436-7605   DSN:  584-7605 Disease.epidemiology@amedd.army.mil Navy: Contact your cognizant NEPMU NEPMU2: COMM: (757) 950-6600; DSN: (312) 377-6600 Email: NEPMU2NorfolkThreatAssessment@med.navy.mil NEPMU5: COMM: (619) 556-7070; DSN (312) 526-7070 Email: ThreatAssessment@med.navy.mil NEPMU6: COMM: (808) 471-0237; DSN: (315) 471-0237 Email: NEPMU6ThreatAssessment@med.navy.mil Air Force: Contact your MAJCOM PH or USAFSAM/PHR USAFSAM / PHR / Epidemiology Consult ServiceWright-Patterson AFB, Ohio Comm: (937) 938-3207   DSN:  798-3207episervices@wpafb.af.mil Questions