IEEE vTools January 2012 Key Messages Communicate what vTools is Review available tools Encourage use 011612 2 011612 3 vTools is a vTools Mission Statement Providing tools to the volunteers ID: 769186
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IEEE vTools January, 2012
Key MessagesCommunicate what vTools isReview available tools Encourage use 01-16-12 2
01-16-123 vTools is a
vTools Mission StatementProviding tools to the volunteers and staff who support our members .
A Little History:Developed as a result of SC 2005Organized in 2006 as Ad Hoc CommitteeFunded in 2007Reported in SC 2008Accepted two items from SC2008Meetings was first tool Standing Committee in 2010 01-16-12 5
Terminology:vTools Team vs Products vs “Brand”We develop some productsMeetings, WebInABox , Voting, etc. We buy some products Web Conferencing tool, Survey ToolWe use Free software, Open-source software, etc. when appropriate WordPress (GPLv2 (or later) from the Free Software Foundation) Volunteers have one place to find tools and support for them 01-16-12 6
How does a project work?Receive the ideaMany channelsRefine the ideaReduce to a “sound bite”What’s significant for volunteers? Write requirements Committee + staff Build – buy decision Best lifecycle cost/benefitPilot – build and learn! Student team-built Volunteer-built Carefully selected commercial product Supported by IT staff Intent of pilots: Maximize results from limited development $$$ Mature quickly to production Learn more from QC checks by staff Focus vTools developers on moving forward. Maximize IT staff for routine refinement and maintenance 01-16-12 7
Present PortfolioIn Production:Meetings WebInABoxVoting Web Conferencing - WebEx Blog and CMS tool – WordPress (staff, branded)Survey tool – Chide.it Inc. (branded ) ReviewRoom – Chide.it Inc . Pilot (Beta) Officer Reporting Student Branch Reporting Recommended Tool Doodle (just documentation, not branded) 01-16-12 8 Production means SLA-based support after an IEEE QA acceptance process
The Documentation Sitehttp://vtools.ieee.org01-16-12 9
vTools.Meetings Form for entering meeting info: (who/what/when/where/registration) Displays meeting list online (anywhere) Handles registrations (start, end, limit ) Credit Card registration payments for R1-R7 with deposits to Concentration Banking (support for R8-R10 is being investigated) Provides registration list and nametags file Various feeds: RSS, XML, iCal L31 report filing and flexible search with export to CSV (MS Excel compatible) Integrates with myIEEE
Example Web Page 01-16-12 11
What does Meetings mean? 01-16-12 12 Easy to create a unit calendar Easy “pull” from multiple channels myIEEE RSS Easy to “push” meeting information Email with Link to meeting RSS Solves registration and many credit card problems
WebInABox Basic web site “ WebInABox ” with Wizard-like interface for creation Data driven with auto updates from central IEEE database Enables a common look and feel compliant with IEEE web presence guidelines Integrates with Meetings tool No webmaster involvement r equired Supports Sections, Chapters, and Affinity groups . Not meant to compete with or replace complex content management systems such as WordPress
What does WebInABox mean?Web presence is important.Web usage is decliningMore unit web sites are out of dateWebInABox allows a system that can be neglected 01-16-12 14 http://webinabox.vtools.ieee.org/
Voting Electronic Voting for local units Piloted in 2007 & 2008 using a commercial tool In parallel, started internal development to save $$$ IEEE Product Piloted in 2009 In Production Spring of 2010 Currently supports all sections, chapters, and affinity groups Flexible and full featured Secured via SSL and web accounts
Teleconference tool WebEx Web Conferencing service to Geographic Organizational Units for online meetings, webinars, training, demos and presentations. Multiple meetings at the same time via virtual meeting rooms Contact us to setup a WebEx session: http://sites.ieee.org/vtools/products/webex/webex-registration /
What does Web Conferencing mean?It supports unit webinarsIt supports electronic training sessionsIt allows recording of meetings for reuseIt reduces travel costs Allows meeting attendance that distance or time otherwise prohibits
Advanced CMS and Blogging WordPress - a content management system with blogging features. This service is intended to meet the needs of IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host. The general philosophy is that posting Organizational Units will be responsible for their contents, their maintenance and their conformance to IEEE policy . Organizational Units are expected to choose a single webmaster who is skilled in managing web contents. This webmaster will be the Organizational Unit contact . http://sites.ieee.org/
Surveys Vendor tool to quickly create online surveys using intuitive interface Integrated with IEEE web accounts for volunteer login Available to MGA Board members and MGA Board Committees as well as Region and Section EXCOM officers. Collected results can be easily analyzed and graphical reports can be shared with others. Contact us for more information.
What do Blogs and Surveys mean?Tools to allow engagement of memberDon’t require deep technical skillsImmediate response to member needs and ideasRSS feeds to allow members to pull dataBlogs can also pull RSS feeds 01-16-12 20
ReviewRoom Tool to collect, organize, and evaluate online applications and submissions quickly and efficiently. Use for Awards & Nominations, Competitions, Scholarships & Grants applications. Contact vTools team to learn more and get access
Officer Reporting Pilot (Beta) Automated tool for officer reporting Automated eligibility validation and immediate feedback Instantaneous data updates when submitted by authorized volunteers Quick review and approval process for submissions by non volunteers
Student Branch Reporting Pilot (Beta) Tool for collecting and searching reports submitted by student branch volunteers such as annual plan and report of activities. Simplified reporting It is a web based tool Merged 2 reports (Report of Activities and Plan of Activities) into one Reduced number of fields that need to be filled out Introduced electronic signatures by Chair and Counselor
Product enhancement process 24 Feedback from Users and Staff List of enhancements Prioritization Prioritized list of enhancements for a product Individual Product vTools Project Prioritized product enhancements Possible new products Evaluate Costs, Benefit Evaluate Staff support Evaluate budget Produce Roadmap Review with MGA Committees/ Staff Class or volunteer prototype
Contact infohttp://vtools.ieee.org – contains project status, blog, contact information, FAQ, and training information vtools@ieee.org – contact e-mail for any questions related to the project