Action Prepare Disbursing Statements of Accountability Conditions In a classroom environment given a twenty eight hour time frame students will work as a member of a small group ID: 733532
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Slide1
Prepare Disbursing Statements of AccountabilitySlide2
Action:
Prepare Disbursing Statements of Accountability
Conditions: In a classroom environment given a twenty eight hour time frame; students will work as a member of a small group/ individual; using DoD FMR 7000.14-R, Volume 5, FM 1-06, the slide presentation for immediate referencing, and students are also required to participate in small group discussions with an awareness of the Operational Environment (OE) variables and factors. Standard: Prepared Disbursing Statements of Accountability. Students will be assessed within 80% accuracy by demonstrating their ability to accurately complete all required sections of the Statement of Accountability (SF 1219).
Enabling Learning Objective
Slide3
DD 2665 OverviewSlide4
Concept
DD Form 2665
Cashier
Daily AccountabilityDD Form 2665Disbursing Agent(DA)Daily AccountabilityDD Form 2665Paying Agent(PA)Daily AccountabilityDD Form 2657Deputy Disbursing Officer(DDO)Daily AccountabilitySF 1219
DDOMonthly AccountabilitySlide5
Disbursing Terms
Negotiable Instrument
Disbursement Collection Accommodation Exchange Transaction Check for Cash Uncollectible CheckSlide6
Disbursing Forms
Advances and Returns
DD Form 1081, Statement of Agent Officer’s Account Internal Receipt for Cash Locally DevelopedCollection Vouchers DD Form 707, Report of Deposits SF 1098, Schedule of Cancelled and Undeliverable Checks DD Form 1131, Cash Collection Voucher Slide7
Disbursement Vouchers DA Form 7003, Payment Authorization
SF 1049, Public Voucher for Refunds
SF 1034, Public Voucher for Purchases and Services DD Form 1351, Travel Voucher DD Form 1351-2, Travel Settlement VoucherOther Disbursing Forms DD Form 2664, Currency Exchange Record OF 1017-G, Journal Voucher SF 215, Deposit TicketDisbursing Forms; Cont.Slide8
Ledgers
U.S. Currency Vault Ledger
Foreign Currency Vault Ledger Check Register Slide9
DD Form 2665Section ISlide10
DD Form 2665Section IISlide11
DD Form 2665Section IIISlide12
DD Form 2665Section IVSlide13
DD Form 2665Section IV
(cont. 1)Slide14
DD Form 2665Section IV
(cont. 2)Slide15
DD Form 2665Item 1Slide16
DD Form 2665Section I
Line 1Slide17
DD Form 2665Section I
Line 2Slide18
DD Form 2665Section I
Line 3Slide19
DD Form 2665Section I
Line 4Slide20
DD Form 2665Section I
Line 5Slide21
DD Form 2665Section I
Line 6Slide22
DD Form 2665Section I
Line 7Slide23
DD Form 2665Section I
Line 8Slide24
DD Form 2665Section I
Line 9Slide25
DD Form 2665Section I
Line 10Slide26
DD Form 2665Section I
Line 11Slide27
DD Form 2665Section I
Line 12Slide28
DD Form 2665Section I
Line 13Slide29
DD Form 2665Section I
Line 14Slide30
DD Form 2665Section I
Line 15Slide31
DD Form 2665Section II
GeneralSlide32
DD Form 2665Section II
Line 16Slide33
DD Form 2665Section II
Line 17Slide34
DD Form 2665Section II
Line 18Slide35
DD Form 2665Section II
Line 19Slide36
DD Form 2665Section II
Line 20Slide37
DD Form 2665Section II
Line 21Slide38
DD Form 2665Section II
Line 22Slide39
DD Form 2665Section II
Line 23Slide40
DD Form 2665Section IILine 24Slide41
DD Form 2665Section II
Line 25Slide42
DD Form 2665Section II
Line 26Slide43
DD Form 2665Section II
Line 27Slide44
DD Form 2665Section II
Line 28Slide45
DD Form 2665Section II
Line 29Slide46
DD Form 2665Section II
Line 30Slide47
DD Form 2665Section II
Line 31Slide48
DD Form 2665Section II
Line 32Slide49
DD Form 2665
Section III
Line 33Slide50
DD Form 2665Section III
Line 34Slide51
DD Form 2665Section III
Line 35Slide52
DD Form 2665Section III
Line 36Slide53
DD Form 2665Section III
Line 37Slide54
DD Form 2665Item 2Slide55
DD Form 2665Item 3Slide56
DD Form 2665Item 4Slide57
DD Form 2665Section IV
Line 38Slide58
DD Form 2665Section IV
Line 39Slide59
DD Form 2665Section IV
Line 40Slide60
DD Form 2665Section IV
Line 41Slide61
DD Form 2665Section IV
Line 42Slide62
DD Form 2665Section IV
Line 43Slide63
DD Form 2665Section IISlide64
DD Form 2665Section IIISlide65
DD Form 2665Section IV (1)Slide66
DD Form 2665Section IV (2)Slide67
DD Form 2665Section IV (3)Slide68
DD Form 2665Section IV (4)Slide69
Prepare the Daily Statement of Accountability
(DD Form 2657)Slide70
Summarizes Daily Changes and Recovery InformationSummary Level Only
Signed by Accountable
Official or Representative
Must be Balanced DailyEnsures Agreement with TreasuryConceptSlide71
DD Form 2657Section ISlide72
DD Form 2657Section II and IIISlide73
DD Form 2657Section IVSlide74
DD Form 2657Section VSlide75
DD Form 2657Items 1 and 2Slide76
DD Form 2657Items 3, 4, and 5Slide77
DD Form 2657Section I, Lines 1.0 through 3.0Slide78
DD Form 2657Section I, Lines 4.1A through 5.0Slide79
DD Form 2657Section II, Lines 6.1 through 6.7Slide80
DD Form 2657
Section II, Lines 6.8 through 8.0Slide81
DD Form 2657Section IIISlide82
DD Form 2657Section IV
NEW
OLDSlide83
DD Form 2657Section VSlide84
Submission of SF 1219Each DSSN AssignedCalendar Month
Exceptions to Reporting Period
General Rules
Indelible Ink or TypewrittenNo Erasures, Strikeovers, or Stray MarksOverview of Statement ofAccountability SF 1219Slide85
Statement
of
Accountability
Administrative DataStandard Form 1219Revised April 1982Department of the TreasuryI TFRM 2-3100NAME OF DISBURSING OFFICERNAME OF AGENCYPERIOD OF ACCOUNTFROM: THROUGHLOCATION OF DISBURSING OFFICERAGENCY LOCATION CODE (ALC)I certify that this is a true and correct statement of accountability for the period stated at the office referred to above.NAME AND TELEPHONE NUMBER OF CONTACT SIGNATURE AND TITLE OF CERTIFIERDATE
(OVER)Slide86
SECTION I.-GENERAL STATEMENT OF ACCOUNT
PART A.-TRANSACTIONS DURING PERIOD AFFECTING ACCOUNTABILITY
1.00 TOTAL
ACCOUNTABILITY BEGINNING OF PERIOD $2.0 INCREASES IN ACCOUNTABILITY2.1 CHECKS ISSUED ON U.S. TREASURY2.3 OTHER TRANSACTIONS 2.34 DISCREPANCIES IN D.O. ACCOUNTS-CREDITS 2.36 PAYMENTS BY ANOTHER D.O. 2.37 TRANSFERS FROM OTHER DISBURSING OFFICERS 2.392.9 TOTAL INCREASES IN ACCOUNTABILITY $3.0 SUBTOTAL $
Section I, Part ASlide87
3.0 SUBTOTAL $
4.0
DECREASES
IN ACCOUNTABILITY4.1 NET DISBURSEMENTS $4.2 DEPOSITS PRESENTED OR MAILED TO BANK4.3 OTHER TRANSACTIONS 4.34 DISCREPANCIES IN D.O. ACCOUNTS-CREDITS 4.36 PAYMENTS FOR ANOTHER D.O. 4.37 TRANSFERS TO OTHER DISBURSING OFFICERS 4.394.9 TOTAL DECREASES IN ACCOUNTABILITY $5.00 TOTAL ACCOUNTABILITY CLOSE OF PERIOD $
Section I, Part A
(Cont.)Slide88
PART B.-ANALYSIS OF INCUMBENT OFFICER’S ACCOUNTABILITY
6.1 $
6.2
CASH ON HAND6.3 CASH-UNDEPOSITED COLLECTIONS6.46.5 CASH IN CUSTODY OF GOVERNMENT CASHIERS6.66.76.86.9
CASH ON DEPOSIT IN DESIGNATED DEPOSITARY
(Name and Location of depositary)
Section I, Part BSlide89
7.1 DEFERRED
CHARGES-VOUCHERED ITEMS (DV)
7.2 RECEIVABLES-CHECK
OVERDRAFTS (CO)7.3 LOSSES OF FUNDS (LF)7.4 RECEIVABLES-DISHONORED CHECKS (UC)7.57.67.77.87.98.0 TOTAL OF MY ACCOUNTABILITY $
Section I, Part B
(Cont.)Slide90
PART C.-ANALYSIS OF PREDECESSOR OFFICER’S ACCOUNTABILITY
9.2 RECEIVABLES-CHECK
OVERDRAFTS $
9.3 LOSSES OF FUNDS9.4 OTHER ACCOUNTABILITY10.0 TOTAL PREDECESSOR OFFICER’S ACCOUNTABILITY $11.0 TOTAL DISBURSING OFFICE ACCOUNTABILITY (Same as line 5.00 above) $
Section I, Part CSlide91
SECTION II.-SUMMARY BY SYMBOL OF CHECK AND DEPOSIT TRANSACTIONS WITH U.S. TREASURY
PART A.-CHECKS ISSUED AND ADJUSTMENTS FOR PRIOR PERIODS*
CHECK SYMBOL
AMOUNT OF CHECKSISSUED THIS PERIODADJUSTMENTS FOR PRIOR MONTHS’ ISSUED(+ or -)BY TFS FORMS 5206ISSUE(Month and Year)AMOUNTISSUE(Month and Year)AMOUNTOTHERTC 210TC 211
TC 212
TOTAL CHECKS ISSUED†
(Column 2
+
3 and
+
4)
(1)
(2)
(3)
(4)
(5)
TOTALS ‡
* The totals reported in these columns must be in agreement with the corresponding amounts reported on SF 1179.
† The total reported in this column must be in agreement with total shown on line 2.1 on the face of this statement.
‡ For use only if more than one (1) symbol is listed.
Section II, Part ASlide92
PART B.-SUMMARY OF DEPOSITS PRESENTED OR MAILED TO BANK (Line 4.2)
DEPOSIT SYMBOL
DEPOSITS PRESENTED
OR MAILED TOBANK THIS MONTHDEPOSITS PRESENTED OR MAILED TO BANKIN PRIOR MONTHS BUT RECORDEDIN ACCOUNTS THIS MONTHMONTH PRESENTED ORMAILED TO BANKAMOUNTTC 210TC 212TOTAL DEPOSITS PRESENTED OR MAILEDTO BANK(Column 2 + 4)(1)(2)(3)(4)
(5)
TOTALS ‡
* The totals reported in these columns must be in agreement with the corresponding amounts reported on SF 1179.
† The total reported in this column must be in agreement with total shown on line 2.1 on the face of this statement.
‡ For use only if more than one (1) symbol is listed.
Section II, Part BSlide93
Critical Thinking
How might you use this information in the future?How else could you use this information?How can you apply newly learned information in current or future duty positions?Slide94
Practical ExercisesSlide95
Action:
Prepare Disbursing Statements of Accountability
Conditions:
In a classroom environment given a twenty eight hour time frame; students will work as a member of a small group/ individual; using DoD FMR 7000.14-R, Volume 5, FM 1-06, the slide presentation for immediate referencing, and students are also required to participate in small group discussions with an awareness of the Operational Environment (OE) variables and factors. Standard: Prepared Disbursing Statements of Accountability. Students will be assessed within 80% accuracy by demonstrating their ability to accurately complete all required sections of the Statement of Accountability (SF 1219). Enabling Learning Objective Slide96
Appendix A
Assessment PlanSlide97
Appendix B
Presentation Outline