Ministry of Justice State Gazette Division Adviser 27062016 What are the Official Announcements The Official Announcements in Est Ametlikud Teadaanded is an official publication that is made available only electronically ID: 798545
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OFFICIALANNOUNCEMENTS
Liis KleinMinistry of Justice, State Gazette Division, Adviser27.06.2016
Slide2What are the Official Announcements?
The Official Announcements (in Est. Ametlikud Teadaanded) is an official publication that is made available only electronically.
Announcements are published for two purposes:
to inform the public and interested persons;
to deliver information to a person if it cannot be done in any other way.
Slide3State Gazette
and its Addendum
1918-1940
1990-1999
State Gazette Addendum
Separate publication Official Announcements
Published in a national daily newspaper as a non-periodical supplement
1999
Publication on paper ends
2003
201
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New information system of Official Publications introduced
2000-2003
Online publication commences
Slide4What is published in the Official Announcements?
In events provided by legislation, announcements are published
by way of exception, by private persons for the purpose of protecting the interests or rights of other persons
upon performance of public functions
Slide5Examples of published announcements
Announcements related to hunting and fishingEnvironmental permit announcements
Environmental impact assessment announcements
Announcements of delivery of court documents
Traffic fine announcements
Tax authority’s announcements
Bankruptcy proceedings announcements
Planning announcements
Inheritance announcements
State assets announcements
Enforcement proceedings announcements
Announcements of commercial and non-profit associations and foundations
Teadaanded
Slide6Who publish announcements?
In the Official Announcements, announcements are published by:governmental authorities;
courts;
the Prosecutor’s Office;
the Bar Association;
the central bank of Estonia;
notaries;
e
nforcement officers;
bankruptcy trustees;
local authorities;
schools;
legal persons in private law.
Slide7Purposefulness - information reaches those who need it
Practical work organisation and data quality
Additional measures for protection of personal data
Principles of the OA information system
€
Slide8Life cycle of an announcement
An announcement is publishedAn automatic notice is sent to the e-mail address of the recipient
The recipient can confirm the delivery of the announcement and the publishing is finished automatically
The announcement is archived and both the publisher as well as the recipient have access to it
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The publisher of the announcement receives an automatic notice of delivery
Upon publication of the announcement, a waiting period can be applied
Slide9Automatic and authorised access to notices related to oneself.
In the case of publicly delivered announcements the recipient can confirm the receipt of the notice if they have entered the information system in the authorised manner.
Automatic notices to the registered e-mail addresses (above all,
@
eesti.ee ones) of the persons indicated in the announcement. It is possible to introduce the sending of a text message to a mobile phone.
Sending information to the addressee
Slide10Using a @eesti.ee address
Every person who has an Estonian personal ID code and every registered legal person has their own e-mail address: firstname.surname@eesti.ee, also personalIDcode@eesti.ee
; legal persons have
registrycode@eesti.ee
.
By diverting the @eesti.ee address, a person consents to the electronic delivery of documents to them.
A document is
considered
as delivered once the recipient enters the online environment specified in the message in an authorised manner using their ID card and opens the document.
Slide11Minu AT (My
Official Announcements)It is possible to order notices of publication of announcements based on various data
Slide12Availability of information – public data
The information system corresponds to the 4* format.
Unique URIs are used for identifying announcements.
Based on the URI of an announcement it is possible to open publicly available announcements that have not been published for the purpose of delivery to a recipient who is a natural person or the publication of which has not been terminated.
Data is available in XML format and XML files also have a semantic description (RDF).
Slide13Practical publishing
“Self-service” principle
Forms and data of pre-filled announcements
The publishers of announcements publish, correct and, if necessary, terminate the publishing of an announcement on their own.
Persons holding the right of representation can grant and revoke the publishing rights of the employees of their organisation.
Announcements are transmitted for publishing
from other databases via X-road.
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Slide14Slide151
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Slide16Slide17Communication with other databases
Commercial
register
Population
register
Slide18Statistics
Approximately 250 different types of announcements, which include 300 pre-filled announcement forms in XML format.
Every day, on average approx. 500 announcements are published.
Over 2000 data providers publish announcements.
Announcements are submitted for publishing via eight information systems and data is requested from seven additional databases.
In 2015, the user satisfaction rate was 94%. The users were mainly pleased with the simplicity, quick responsiveness and ease of use of the new information system.
Slide19Thank you!
Liis Klein
Liis.Klein@just.ee
www.ametlikudteadaanded.ee