Advisory Council for Research Administration
Description: Advisory Council for Research Administration 62121 Monday 2:00pm 4:00pm Zoom Meeting 1 2 WELCOME Agenda Welcome Central and Community Updates Open Positions Pooled Testing Best Practices Proposal Summary Form Audit Fiscal Year End
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slide1. Advisory Council for Research Administration
6/21/21 Monday
2:00pm – 4:00pm
Zoom Meeting 1<br>
slide2. 2 WELCOME<br>
slide3. Agenda Welcome
Central and Community Updates
Open Positions
Pooled Testing
Best Practices
Proposal Summary Form
Audit & Fiscal Year End Questions
Summer Reading and Fall Planning 3<br>
slide4. Central Updates Department/School staff working in research administration
Email from Diane requesting updates
Suggestions for how we keep this more current
Organizational Change – July 1
Goal is to optimally support the full life cycle of an award and more closely align with Financial Affairs units that will strengthen our overall segregation of duties control environment
Three PAFO units will join SP
Research Accounting, Compliance and Service Center Administration
Two PAFO units will join VPFA (Nicole Tirella)
Research Finance & Property Management and Facilities Cost Analysis 4<br>
slide5. 5 Community Updates/News: Developing
Research
Staffing changes Job Postings
Promotions
News Upcoming
changes
In the horizon<br>
slide6. 6 Job Postings DIRECTOR, FINANCE & ADMINISTRATION, Pardee School of Global Studies
Tracking Code: 4469
Contact : Call 617-358-0988 or email the general box at psgs@bu.edu RESEARCH ADMINISTRATOR, Post Award Financial Operations
Tracking Code: 1536
Contact: Maureen Dillion
mudillion@bu.edu FINANCIAL AND GRANTS ADMINISTRATOR,MED School of Medicine, Dean's Office
Tracking Code: 0716
Contact : Solaris Bujor
srbujor@bu.edu FINANCIAL ADMINISTRATOR,CAS College of Arts & Sciences, Math & Statistics
Tracking Code: 6626
Contact : Marla Krauss mkrauss@bu.edu PROPOSAL AND GRANTS ADMINISTRATOR, College of Arts & Sciences, Physics
Tracking Code: 5755
Contact : Marla Krauss mkrauss@bu.edu CONTRACT SPECIALIST, Sponsored Programs
Tracking Code: 9357
Contact : Diane Balwin
Dbaldwin@bu.edu<br>
slide7. Pooled Testing 7<br>
slide8. 8<br>
slide9. Shared Services-Best Practices Update 9<br>
slide10. Shared Services-Best Practices Update 10 Overall inventory and status update
Next Steps
Future additional topics The Shared Services pilot sought to document best practices in the area of BU research administration and share with the research community, in an effort to provide consistent support and guidance for processing internal actions.<br>
slide11. 11 Best Practices Inventory<br>
slide12. Best Practices Inventory 12 Other topics?
Email Suzanne Rocha (rochas@bu.edu) and Kristin Sacca (ksacca@bu.edu)<br>
slide13. Best Practices – Next Steps: The completed inventory items posted online as a resource package for the entire community
Additional inventory items brought to ACRA for feedback and added to the resource package noted above
Blog post from SP? 13<br>
slide14. Proposal Summary Form 14<br>
slide15. PSF Changes F&A waiver: added link to website
Cost Share: added free text box for description of cost share + selection for Mandatory / Voluntary Committed. Changed language to "if yes, include cost share budget"
Clarified Contracted Services vs Subrecipient language Removed PI Department and Contact Phone
Multi PI + CO PI: added dropdowns, plus explanation that they “share oversite of this project” and link to website
Clarified Activity Types slightly
Aligned Sponsor Type choices with Kuali
Solicitation Link + Number: added tool that it’s the same as opportunity number 15<br>
slide16. Audit & Fiscal Year End Questions 16<br>
slide17. Audit and Fiscal Year End FY21 Interim Audit
Fiscal Year End --- any issues? Questions? 17<br>
slide18. Summer Reading Book Choice 18<br>
slide19. Summer Reading Book Choice Eleven Seconds – A Story of Tragedy, Courage, and Triumph by Travis Roy (with E.M. Swift)
Dare to Lead by Brene’ Brown
The Prize by Geoffrey Cooper (Biology Emeritus)
Warmth of other Suns by Isabel Wilkerson (re: Great Migration)
The Immortal Life of Henrietta Lacks by Rebecca Skloot (re: History of a cell line extensively used in Medical Research
How to be an Anti-Racist by Ibram X. Kendi
Why we Act: Turning bystanders into Moral Rebels by Catherine Sanderson
Homegoing by Yaa Gyasi
Just Mercy by Bryan Stevenson 19<br>
slide20. 20 Thank you! Thank you to Nikki De Leon who has been the ACRA “Behind the Scenes” person for a few years now. Nikki has gotten us to a wonderful place while keeping us all on track. We look forward to continue our working relationship with Tien and Chrissy who are taking over for Nikki.<br>
slide21. 21 Good Luck! Good luck to Gillian Emmons who is retiring at the end of September!
Good Luck to Andy Soares White who is leaving BU in August!
Thank you both for all of your assistance and knowledge over the last few years.
Welcome to Nicole Tirella who will join the ACRA group as the VPFA representative.<br>
slide22. Fall Planning 22<br>
slide23. Fall Planning Thank you for filling out the Survey!
We will reach out with emails over the summer confirming your Fall Attendance
Fall Topics
Introduction of new ACRA Members and Co-Chairs
Back to Work – how is it going?
Future of Work Committee Update
Cross Collaborative Research
BMC/BU Subaward Discussion 23<br>
slide24. Open Q&A 24<br>
slide25. Closing/Central Links Minutes and slides from today’s meeting will be posted on the ACRA webpage 25 ACRA Research Administration page https://www.bu.edu/researchsupport/administration/committees/research-administration-advisory-council/
ACRA email: acra@bu.edu (to email the central office mailbox for ACRA)
ACRA Group – vpr-advisory-council-RA@bu.edu (to email the entire group)
COVID-19 updates for Research
LinkedIn ACRA https://www.linkedin.com/groups/12320374/<br>
slide26. QUESTIONS 26<br>
6/21/21 Monday
2:00pm – 4:00pm
Zoom Meeting 1<br>
slide2. 2 WELCOME<br>
slide3. Agenda Welcome
Central and Community Updates
Open Positions
Pooled Testing
Best Practices
Proposal Summary Form
Audit & Fiscal Year End Questions
Summer Reading and Fall Planning 3<br>
slide4. Central Updates Department/School staff working in research administration
Email from Diane requesting updates
Suggestions for how we keep this more current
Organizational Change – July 1
Goal is to optimally support the full life cycle of an award and more closely align with Financial Affairs units that will strengthen our overall segregation of duties control environment
Three PAFO units will join SP
Research Accounting, Compliance and Service Center Administration
Two PAFO units will join VPFA (Nicole Tirella)
Research Finance & Property Management and Facilities Cost Analysis 4<br>
slide5. 5 Community Updates/News: Developing
Research
Staffing changes Job Postings
Promotions
News Upcoming
changes
In the horizon<br>
slide6. 6 Job Postings DIRECTOR, FINANCE & ADMINISTRATION, Pardee School of Global Studies
Tracking Code: 4469
Contact : Call 617-358-0988 or email the general box at psgs@bu.edu RESEARCH ADMINISTRATOR, Post Award Financial Operations
Tracking Code: 1536
Contact: Maureen Dillion
mudillion@bu.edu FINANCIAL AND GRANTS ADMINISTRATOR,MED School of Medicine, Dean's Office
Tracking Code: 0716
Contact : Solaris Bujor
srbujor@bu.edu FINANCIAL ADMINISTRATOR,CAS College of Arts & Sciences, Math & Statistics
Tracking Code: 6626
Contact : Marla Krauss mkrauss@bu.edu PROPOSAL AND GRANTS ADMINISTRATOR, College of Arts & Sciences, Physics
Tracking Code: 5755
Contact : Marla Krauss mkrauss@bu.edu CONTRACT SPECIALIST, Sponsored Programs
Tracking Code: 9357
Contact : Diane Balwin
Dbaldwin@bu.edu<br>
slide7. Pooled Testing 7<br>
slide8. 8<br>
slide9. Shared Services-Best Practices Update 9<br>
slide10. Shared Services-Best Practices Update 10 Overall inventory and status update
Next Steps
Future additional topics The Shared Services pilot sought to document best practices in the area of BU research administration and share with the research community, in an effort to provide consistent support and guidance for processing internal actions.<br>
slide11. 11 Best Practices Inventory<br>
slide12. Best Practices Inventory 12 Other topics?
Email Suzanne Rocha (rochas@bu.edu) and Kristin Sacca (ksacca@bu.edu)<br>
slide13. Best Practices – Next Steps: The completed inventory items posted online as a resource package for the entire community
Additional inventory items brought to ACRA for feedback and added to the resource package noted above
Blog post from SP? 13<br>
slide14. Proposal Summary Form 14<br>
slide15. PSF Changes F&A waiver: added link to website
Cost Share: added free text box for description of cost share + selection for Mandatory / Voluntary Committed. Changed language to "if yes, include cost share budget"
Clarified Contracted Services vs Subrecipient language Removed PI Department and Contact Phone
Multi PI + CO PI: added dropdowns, plus explanation that they “share oversite of this project” and link to website
Clarified Activity Types slightly
Aligned Sponsor Type choices with Kuali
Solicitation Link + Number: added tool that it’s the same as opportunity number 15<br>
slide16. Audit & Fiscal Year End Questions 16<br>
slide17. Audit and Fiscal Year End FY21 Interim Audit
Fiscal Year End --- any issues? Questions? 17<br>
slide18. Summer Reading Book Choice 18<br>
slide19. Summer Reading Book Choice Eleven Seconds – A Story of Tragedy, Courage, and Triumph by Travis Roy (with E.M. Swift)
Dare to Lead by Brene’ Brown
The Prize by Geoffrey Cooper (Biology Emeritus)
Warmth of other Suns by Isabel Wilkerson (re: Great Migration)
The Immortal Life of Henrietta Lacks by Rebecca Skloot (re: History of a cell line extensively used in Medical Research
How to be an Anti-Racist by Ibram X. Kendi
Why we Act: Turning bystanders into Moral Rebels by Catherine Sanderson
Homegoing by Yaa Gyasi
Just Mercy by Bryan Stevenson 19<br>
slide20. 20 Thank you! Thank you to Nikki De Leon who has been the ACRA “Behind the Scenes” person for a few years now. Nikki has gotten us to a wonderful place while keeping us all on track. We look forward to continue our working relationship with Tien and Chrissy who are taking over for Nikki.<br>
slide21. 21 Good Luck! Good luck to Gillian Emmons who is retiring at the end of September!
Good Luck to Andy Soares White who is leaving BU in August!
Thank you both for all of your assistance and knowledge over the last few years.
Welcome to Nicole Tirella who will join the ACRA group as the VPFA representative.<br>
slide22. Fall Planning 22<br>
slide23. Fall Planning Thank you for filling out the Survey!
We will reach out with emails over the summer confirming your Fall Attendance
Fall Topics
Introduction of new ACRA Members and Co-Chairs
Back to Work – how is it going?
Future of Work Committee Update
Cross Collaborative Research
BMC/BU Subaward Discussion 23<br>
slide24. Open Q&A 24<br>
slide25. Closing/Central Links Minutes and slides from today’s meeting will be posted on the ACRA webpage 25 ACRA Research Administration page https://www.bu.edu/researchsupport/administration/committees/research-administration-advisory-council/
ACRA email: acra@bu.edu (to email the central office mailbox for ACRA)
ACRA Group – vpr-advisory-council-RA@bu.edu (to email the entire group)
COVID-19 updates for Research
LinkedIn ACRA https://www.linkedin.com/groups/12320374/<br>
slide26. QUESTIONS 26<br>