CAPITAL IMPROVEMENTS PLANNING Equipment Purchases

Transcript:CAPITAL IMPROVEMENTS PLANNING Equipment Purchases:
CAPITAL IMPROVEMENTS PLANNING Equipment Purchases Patrick Callahan, Municipal Consultant August 24, 2022 CAPITAL IMPROVEMENTS PLANNING (CIP) CIP Definition - Written Document Long range plan (4-6 years) Planning, scheduling, & financing Construction projects & equipment Key- Costs & Frequency CIP - “THE MISSING LINK” COMPREHENSIVE PLAN CAPITAL IMPROVEMENTS PLAN COUNTY’S ANNUAL BUDGET PARTS OF PLANNING PROCESS COMP PLAN SMART PLAN STAFF BOARD CITIZENS GOAL SETTING/CIP ANNUAL BUDGET CIP - THE TOP TEN LIST 1. Systematic Evaluation of all Projects - At Same Time 2. Stabilize Debt Structure 3. Consolidate Projects - Reduce Borrowing Costs CIP - THE TOP TEN LIST 4. Public Relations 5. Preserve the County’s Infrastructure 6. Economic Development Tool - County has “It’s Act Together” CIP TOP TEN LIST continued 7. Efficient Use of County Money 8. Foster Cooperation - Everyone has the “Big Picture” 9. Inform Other Governments - Township, Schools, Cities 10. Accomplish Long Term Goals GETTING CIP “BUY IN” Elected officials/Department Heads Seek Project Suggestions Ranking of Projects Annual Reviews Regular CIP Updates Public Input LEGAL ASPECTS OF CIP 1. Public Hearing – Code of Iowa 384.15(3) 2. Bid Letting – Code of Iowa 384.95 3. Consult County Auditor 4. Consult County Attorney CONSTITUTIONAL DEBT LIMIT Check State Law – 5% of Assessed Value Applies to G.O., TIF, LOST Bonds Not Apply to Revenue Bonds, RUT Bonds, or Special Assessment Bonds CIP PROCESS - Overview 1. Define the Criteria 2. Organize the Process 3. Develop Basic Policies CIP PROCESS (continued) 4. Forecast the Demand or Growth 5. Inventory Existing Facilities 6. Prepare Project Proposals CIP PROCESS (continued) 7. Seek Advice 8. Review County’s Finances 9. Prepare Scenarios - Schedules CIP PROCESS (continued) 10. Prepare CIP Draft 11. Public Hearing 12. Final Draft - Board Resolution Defining a Capital Project 1. Consider the frequency of occurrence 2. Determine minimum cost threshold 3. Consider the life expectancy of the project or equipment Organizing the Process for Capital Improvements Plan (CIP) 1. Board Committee of the Whole 2. Special CIP Committee 3. Designating the Coordinator or “Quarterback” Organizing the Process for Capital Improvements Plan (CIP)(continued) 4. Establishing a time table 5. Identifying expert assistance – department heads, engineers, financial consultant, contractors, vendors, employees, etc. 6. Develop Project Profile Form Develop the County’s Basic Polices on Infrastructure and Level of Service 1. Roads – surface, width and base 2. Storm Sewers – size, intakes, type, and locations 3. Parks