Cost Analysis Guidance for Information Requested

Transcript:Cost Analysis Guidance for Information Requested:
Cost Analysis Guidance for Information Requested from Financial Officer F&A Submission Information Every fiscal year, Cost Analysis requests information from FO’s to complete the actual F&A submission Participant Support Costs Sponsored Program Administration Departmental Administration Startup Costs Cost Sharing Participant Support Costs Direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (BUT NOT EMPLOYEES) in connection with conferences, or training projects (2 CFR 200.75) For a project where PSU is sponsoring an onsite conference and employees of the university (be they students or staff) are helping to manage the logistical/administrative details of said conference. Such work would be considered part of their job duties and therefore their time should be paid for by their regular salary. They should not also be receiving participant support funds on top of that. Juxtapose that with attendance by a student or faculty member at an NSF-sponsored conference where the primary purpose is to be trained. If the person will be a participant, not a worker at the conference, then those costs generally may be included as participant support costs. Participant Support Costs cont.. For a project where PSU is sponsoring an onsite conference and employees of the university (be they students or staff) are helping to manage the logistical/administrative details of said conference. Such work would be considered part of their job duties and therefore their time should be paid for by their regular salary. They should not also be receiving participant support funds on top of that. Juxtapose that with attendance by a student or faculty member at an NSF-sponsored conference where the primary purpose is to be trained. If the person will be a participant, not a worker at the conference, then those costs generally may be included as participant support costs. See RA-22 Participant Support Costs cont… A second fund is set up in IBIS to track these costs separately. Example: 0402407 UP 62XT0 NSF Smithsonian Wrkshp 0402407 UP 62XU0 NSF Smithsonian Wrkshp PART Since the Participant Support costs do not bear F&A, the account is set up with 0% F&A. In the event that the PI would not use all the PART funds and would want to use them in the main research account, prior approval is required by the sponsor before any monies can be moved between the two accounts. Participant Support Costs Demo