Data & Technology Resources Overview Table of

Transcript:Data & Technology Resources Overview Table of:
Data & Technology Resources Overview Table of Contents SmartForm Help Credible Help Kronos Help Help Desk Facts SmartForm Help SmartForm – Did you know?: SmartForms gives electronic supervisor permissions for D&T to grant software access or to disseminate hardware equipment. This is the only notification that D&T get of a new employee or an existing employee has transferred. Anyone can fill out a SmartForm for any employee. We have built in permissions for these forms that will ask for supervisor approval automatically. Credible / Kronos / Saba accesses are assigned from SmartForms. PC, printers, scanners, signature pads, cell phones are assigned from SmartForms. SmartForm Help SmartForm Options: 1. New Employee Technology Request Form – This form is used for NEW employees only. This request will encompass all software, hardware and network access needs for the new employee. Supervisors: Please fill out this form as soon as background checks have cleared and a start date has been assigned to ensure that D&T has time to order any hardware equipment. Note: The date that HR enters as hire date is the date D&T will activate the employee in systems. 2. Employee Update / Additional Equipment Request Form – This form is used for EXISTING employees only. This request will encompass all software, hardware and network access needs for the existing employee. Note: The date that HR enters as hire date is the date D&T will activate the employee in systems. Note: The date that HR enters as hire date is the date D&T will activate the employee in systems. 3. Shared Folder Request Form – This form is to request a new folder be added to the network that will have PHI (Protected Health Information – i.e Individual’s Name or SSN) stored on the folder. This request is only to request a new folder NOT access to an existing folder. If you need to request access to a folder, please complete the Employee Update / Additional Equipment Request Form. SmartForm Help SmartForm Options: 4. Employee Separation Form – This form is to notify D&T, Human Resources, Budget & Finance, and Buildings & Grounds of an existing employee leaving employment. This form is used for both voluntary and involuntary terminations. This form does not request specific information regarding their termination, only basic information to help us terminate access to the following (if applicable): Software: Credible, Kronos, Saba Hardware: Network access, Cell Phone Credit