DNR Office of Management and Budget Services

Transcript:DNR Office of Management and Budget Services:
DNR Office of Management and Budget Services Reimbursement Manual for Pass Through Grants 1 Topics to be Covered Introduction System Requirements (Q & A) Project Reimbursement (Q & A) Forms Documentation Work Plans/Reports Documentation Kept on File (Q & A) Land Acquisition Reporting Requirements (Q & A) Materials and Services (Q & A) Accounting, Documentation, and Record Reconciliation (Q & A) Thoughts from an Auditor (Q & A) Contact Information 2 Introduction The DNR Grants Unit provides contract management services related to all pass-through grant projects. Contract management ensures oversight of reimbursement for project deliverables and meets the requirements of all state laws and policies including the Department of Administration’s Grants Management procedures. The reimbursement manual was developed to help grantees administer the Pass-Through Appropriation and to provide instructions on how to obtain reimbursements for eligible project expenses. 3 Introduction (continued...) 4 The manual is based on federal and state laws, and policies and procedures of the Office of Grants Management (OGM) and the Minnesota Department of Natural Resources’ Office of Management and Budget Services. The Reimbursement Manual can be found on our website at: DNR Pass-Through Grants Website For questions regarding the grant agreement, including reimbursement requests, please contact the State’s Authorized Representative or your assigned Grants Specialist. Electronic Funds Transfer SWIFT e-Supplier Portal System Requirements 5 Electronic Funds Transfer The preferred and most efficient method of payment is an electronic funds transfer (EFT) directly into the grantee’s designated bank account. Once a payment is made to the grantee, it generally takes 2-3 business days for the funds to appear in the grantee’s account. To set up the EFT payment process, contact the Minnesota Management and Budget (MMB) EFT Hotline at 651-201-8106 6 SWIFT Supplier Portal Every company and organization doing business with the state is considered a vendor. In order to receive or view payments or invoices, every vendor, whether current, new or prospective, will need to register online with MMB To use the Supplier portal, every vendor needs a vendor ID number To register, go to the Supplier portal and click on “Vendor Registration Link” SWIFT Website 7 Vendor Resources are available at SWIFT Vendor Resources Website MMB helpline (651) 201-8106 or EFT Helpline Email Address SWIFT e-Supplier Portal 8 SWIFT e-Supplier Portal Q & A 9 Questions Project Reimbursement Definition Reimbursement Request Reimbursement Documentation Project Reimbursement 10 Project Reimbursement #1 Reimbursements are made by the State