EPA Rlf webinar ACING AN AUDIT: MANAGING YOUR RLF
Author : lois-ondreau | Published Date : 2025-05-29
Description: EPA Rlf webinar ACING AN AUDIT MANAGING YOUR RLF GRANT FILE Audio 8662993188 Code 202 566 2773 1 October 31 2013 Purpose of Presentation Section A Acing an Audit Grants File ManagementR4 RLF PO Perspective Section B Acing an
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Transcript:EPA Rlf webinar ACING AN AUDIT: MANAGING YOUR RLF:
EPA Rlf webinar ACING AN AUDIT: MANAGING YOUR RLF GRANT FILE Audio 866-299-3188 Code: 202 566 2773 1 October 31, 2013 Purpose of Presentation (Section A)- Acing an Audit: Grants File Management-R4 RLF PO Perspective (Section B)- Acing an Audit: Grants File Management-EPA R4 RLF Grantee’s Perspective 2 Rlf grants Management Section (a) 3 Get Organized RLF PO Overseeing and monitoring the RLF Grant CA, and Ensuring all financial and environmental cleanups requirements are met Best “First” Approach Setting up Six Part Folder Region 4 RLF PO’s We wear Three hats: PO Lead Grants Lead Technical Lead 5 Six Part Folder Pre-Award Documents - PART 1 Post-Award Documents - PART 2 Progress Reports/Deliverables -PART 3 Post-Award Monitoring Doc’s - PART 4 Correspondences (Internal/External) - PART 5 Brownfields Proposal Information-PART 6 6 PART 1- (Pre-Award) Checklist Grant Application/Workplan Workplan Comments/Approval CN/FR/Cost Analysis Competition Documents, etc. 7 PART 2- (Post-Award) Checklist Signed Award Agreement with T&C’s Change Requests to CA/Amendments Closeout Documents/Memos 8 PART 3- (Progress Reports/Deliverables) Checklist LEGEND: 1/ Measuring Success/Tracking Documents 2/ Program Related Documents 3/ Cleanup Planning Documents PART 4- (Post award monitoring Doc’s) Checklist Baseline Monitoring Reports Advance Monitoring Reports (Including Davis Bacon Compliance) Semi annual Docs (MBE/WBE Rpts) Annual Rpts (FFR) 10 PART 5- (Correspondences) Checklist Emails/Letters Faxes Hand Written Notes, Memos, Etc. 11 PART 6- (Brownfields Proposal info) Checklist Original Proposal Congratulatory Letter Fact Sheet 12 RLF Grants Management Section (B) 13 RLF Grants Management Webinar October 31, 2013 RLF Loan Program Checklist (TCRPC) Grantee Files RLF Checklist Five part file system: Proposal Award Program Administrative Record / Project Audit 16 Proposal File Contains: Original EPA Grant Proposal List of Brownfield Sites Project Partners 17 Award File Contains: EPA Grant Application EPA-Approved Workplan Signed Cooperative Agreement Detailed project budget by expense categories Project Timeline 18 Program File Contains: RLF Loan Program Materials: Loan Policies and Procedures Plan Marketing Plan with Collateral Materials RLF Loan/Subgrant Application Forms Loan/Subgrant Agreements Site Access Agreement Partner MOUs EPA Property Profile Form Program Manager Materials: Sample Quarterly Report Template Financial Report Template MBE/WBE Reports RFQ Process Documentation List of approved consultants Team contact list Consultant contact list DOL Wage Determination, including interviews and certified payrolls 19 Administrative Record/Project File Contains: Brownfield Site Information (Legal, designation, Brownfield Site Rehabilitation Agreement (BSRA), etc) ABCA Assessment Reports QAPP Public Involvement Plan RLF Match (Grantee and/or Loan or Subgrantee) Qualified Environmental Professional Cleanup Budget Cleanup
