EPR-Public Communications L-06 Public
Description: EPR-Public Communications L-06 Public InformationCommunications Organization Objective To understand the Incident Command System (ICS) used to respond to a nuclear or radiological emergency; To understand how the Public Information Officer
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slide1. EPR-Public Communications L-06 Public Information/Communications Organization<br>
slide2. Objective To understand the Incident Command System (ICS) used to respond to a nuclear or radiological emergency;
To understand how the Public Information Officer role is organized and its place in the overall response system.<br>
slide3. Outline Incident Command System
Public Information Centre
Public information activities
Organization and planning<br>
slide4. Incident command system Most widely used structure for emergency response;
Consolidates emergency planning and decision making;
Consistent terminology;
Integrated communications;
Scalable according to the size of the emergency;
Recommended by the IAEA.<br>
slide5. Incident command system Basic Structure of an ICS organization<br>
slide6. Organization and planning Sample PIO structure<br>
slide7. Incident command system Public Information Officer (PIO)/Group may involve an individual or group:
Reports directly to the Incident Commander;
Responsible for keeping media and public informed during an emergency;
Coordinates information with all other official sources;
Ensures information provided is consistent, accurate and timely.<br>
slide8. Incident command system Two types of emergency facilities or locations: pre-established and those established at the time of the emergency;
For PIO, this may involve working from multiple locations:
Emergency centre
Existing offices
Public Information Centre (PIC).<br>
slide9. Public information centre A public information centre (PIC) may be used as the centralized hub for all communications with the public and media;
Those states with nuclear power plants may already have PICs established;
Establishing a PIC during an emergency response will help facilitate interactions with the public and media.<br>
slide10. Organization and Planning The PIO structure should also include liaison officers– PIO staff who are assigned to sit in on meetings and discussions in the Planning and Operations Sections;
The PIO will also need access to technical experts, so at least one expert will need to be assigned as an advisor to the PIO;
The designated spokesperson or spokespersons will also report and work within the PIO structure.<br>
slide11. Discussion Develop an appropriate structure for the PIO according to activities to be undertaken and the geographical location;
How would you organize your PIO using emergency response structure that is currently used?<br>
slide12. Discussion Key PIO activities
Strategic Planning
Media Relations
Media Monitoring
New Media
Liaison and Coordination
Public Relations
Internal Communications<br>
slide13. Organization and planning Plans and procedures will need to be developed to guide the public information activities during an emergency response;
Existing plans could be used as appropriate but may need to be revised;
Changes will be needed to reflect whoever is responsible for approving the release of all public information products in an emergency.<br>
slide14. Organization and planning Plans should also be in place to coordinate public communications activities with regional and or local authorities;
Procedures will also be required for practical arrangements specific to the PIO:
Staff roster
Activation procedures
Dissemination of information
Media monitoring
Translation
Templates for holding statements and news releases
Toll free public line.<br>
slide15. Summary In a complex emergency, the PIO will require a team of experienced public information staff organized into an appropriate structure;
Plans, procedures and practical arrangements will need to be established in advance in order for the PIO to undertake key activities to inform the public and media;
These plans, procedures and arrangements should be exercised on a regular basis.<br>
slide2. Objective To understand the Incident Command System (ICS) used to respond to a nuclear or radiological emergency;
To understand how the Public Information Officer role is organized and its place in the overall response system.<br>
slide3. Outline Incident Command System
Public Information Centre
Public information activities
Organization and planning<br>
slide4. Incident command system Most widely used structure for emergency response;
Consolidates emergency planning and decision making;
Consistent terminology;
Integrated communications;
Scalable according to the size of the emergency;
Recommended by the IAEA.<br>
slide5. Incident command system Basic Structure of an ICS organization<br>
slide6. Organization and planning Sample PIO structure<br>
slide7. Incident command system Public Information Officer (PIO)/Group may involve an individual or group:
Reports directly to the Incident Commander;
Responsible for keeping media and public informed during an emergency;
Coordinates information with all other official sources;
Ensures information provided is consistent, accurate and timely.<br>
slide8. Incident command system Two types of emergency facilities or locations: pre-established and those established at the time of the emergency;
For PIO, this may involve working from multiple locations:
Emergency centre
Existing offices
Public Information Centre (PIC).<br>
slide9. Public information centre A public information centre (PIC) may be used as the centralized hub for all communications with the public and media;
Those states with nuclear power plants may already have PICs established;
Establishing a PIC during an emergency response will help facilitate interactions with the public and media.<br>
slide10. Organization and Planning The PIO structure should also include liaison officers– PIO staff who are assigned to sit in on meetings and discussions in the Planning and Operations Sections;
The PIO will also need access to technical experts, so at least one expert will need to be assigned as an advisor to the PIO;
The designated spokesperson or spokespersons will also report and work within the PIO structure.<br>
slide11. Discussion Develop an appropriate structure for the PIO according to activities to be undertaken and the geographical location;
How would you organize your PIO using emergency response structure that is currently used?<br>
slide12. Discussion Key PIO activities
Strategic Planning
Media Relations
Media Monitoring
New Media
Liaison and Coordination
Public Relations
Internal Communications<br>
slide13. Organization and planning Plans and procedures will need to be developed to guide the public information activities during an emergency response;
Existing plans could be used as appropriate but may need to be revised;
Changes will be needed to reflect whoever is responsible for approving the release of all public information products in an emergency.<br>
slide14. Organization and planning Plans should also be in place to coordinate public communications activities with regional and or local authorities;
Procedures will also be required for practical arrangements specific to the PIO:
Staff roster
Activation procedures
Dissemination of information
Media monitoring
Translation
Templates for holding statements and news releases
Toll free public line.<br>
slide15. Summary In a complex emergency, the PIO will require a team of experienced public information staff organized into an appropriate structure;
Plans, procedures and practical arrangements will need to be established in advance in order for the PIO to undertake key activities to inform the public and media;
These plans, procedures and arrangements should be exercised on a regular basis.<br>