Grants: cradle to grave alumni Center ballroom May

Transcript:Grants: cradle to grave alumni Center ballroom May:
Grants: cradle to grave alumni Center ballroom May 6, 2014 Post Award Processes & Effort Reporting Roberta McManus Associate Director – Sponsored Research Administration Agenda Post Award Activities Principal Investigator's (PI) Responsibilities Compliance Regulations Key Financial SR Policies Budget & Expenditure Monitoring SRAS Review of Expenditures Collaboration with Other Researchers OMNI Overview PI Resources 2 Post Award Activities Award documents have been executed Signed by appropriate institution authority Award is to FSU, not the PI Proposal and Award number Project number assigned – budget activated! Cost sharing accounting Research can begin Adhere to scope of work Collaboration/subcontracting to other individuals/institutions Monitoring of activities - documentation Status reports Technical reports Payments will be held if not submitted timely Hold up future awards!! 3 Post Award Activities Spending occurs Plan ahead to meet deadlines Personnel – Human Resources policies and procedures Non Personnel – Purchasing/Travel/Subcontract/Non PO policies and procedures Sponsored Research Accounting Coordinators review allowability of most (not all) expenditures Billing/Collecting from agencies (SRA responsibility) Financial reporting to agencies (SRA responsibility) Amendments (SOW & Budgetary) Contracting Officer for grantor and grantee Starts with Award Administrator 4 Post Award Activities 90 days prior to award end New funding increment? Request extension if needed/allowed Notify university grants officer in accordance with timelines established 5 Principal Investigator (PI) Responsibilities Understand agency rules/guidelines/restrictions Conduct work timely/professionally Comply with terms & conditions of award Ensure expenditures benefit the project and are in compliance with award Monitor budget vs. expenditure over life of project Ensuring commitments are met including cost share requirements Obligations in proposal and/or award documents 2 months of PI’s effort for academic term 15% of PI’s time for fall semester Must be met whether paid from award or not Monitor subcontractor performance 6 Award Closeout SOW complete and final reports submitted Expenditures are complete: All charges incurred during project period are posted Avoid late cost transfers Charges posted allowable Necessary and benefit the award Subcontractor SOW complete Final invoice processed timely Effort reported for amount of time expended on project Commitments met Funded or not funded by award 7 Compliance Requirements Federal New Federal guidance issued December 2013 Effective for awards/increments issues on/after December 26, 2014 OMB Circulars applicable to University A-21 (more on this later!) A-110 A-133 Available on SR website at: http://www.research.fsu.edu/sras/complianceresources.html Agency specific requirements Terms and Conditions of award Non Federal Terms and Conditions rule!! FSU SR Related Policies and Procedures http://www.research.fsu.edu/contractsgrants/policypro.html#