Introduction to Keystone and ISD Finance Ways of

Transcript:Introduction to Keystone and ISD Finance Ways of:
Introduction to Keystone and ISD Finance Ways of ISD Terms to Know Accounting: Budget Requested, Encumbered Debits/Credits, Expense/Revenue Available Groups: Wildcards Budget Group Budget Control Number ASN Textbook Funds BCN = 13-11x1-6422-xxx-0000-0000 Paper costs default to instructional Library books Supplemental materials Lost/replacement textbooks 17-////-////-xxx-0000-0320 Does not carryover Building Budget Funds BCN = 10-11x1-6411-xxx-0000-0000 11x1 Instructional costs SPED costs same as other students, special equipment needs to SPED office 2122 Counselor office costs 2222 Library Media Center costs 2410 Office costs Building Budget Funds Library books 10-2222-6441-xxx or 13-2222-6422-xxx print, electronic or AR tests Para and Secretary extra/overtime hours charged back to building budget Copier costs (6363) pre-encumbered Prior year carryover calculated and posted end of September each year Activity Account Funds Account groups for balance: 3111 fund balance, 51xx revenue, 6411 expense ASNs: xxx-ACTX, xxx-ACTR, registration Raised by students used for students for intended purpose Social Committee Activity Account PTA Activity Account Special Budget Funds Attendance Awards Budget PLTW JROTC Professional Development 2214 State Building PD (PDC, Certificated) 2215 Building budgets (non-cert & extra) 2219 Grants Athletics Title I(Elementary, Nowlin, & VHHS bldgs) Other Grants Internal Services Bulk Mail (minimize mailing) (6361) Print Shop (minimize printing) (6363 or 6494 forms) Facility projects and building rentals Technology (6412) Professional Development pre-approval PD office Transportation trips (new program is teacher input based, requires initiate 3 weeks prior) Catering: West Side Café or Nutrition Service Vending: Nutrition Service Fundraising: expectations and approvals ISD Initiatives Savings Rewards: energy, student attendance, sub usage=building share (Sep) / employees (Dec) Recycling: Deffenbaugh contract, quarterly payments with email notice Vending: Nutrition Service with monthly revenue sharing Healthy Foods: staff, students, and fundraisers ISD Initiatives - Community Local Buying monthly report goes to administration Foundation: Holiday Helpers, Caring for Kids, Teacher grants, Volunteers, etc. Special Activity Accounts: United Way and other Donations Pass Thru CharacterPlus Purchasing Twice daily (10:30 and 3:00) POs processed/distributed and copy printed to building printer Use PO vendors New vendor requests: submit to Accounting Department, must accept PO, may be denied Special Vendors (p 104) Quotes recommended, document in Text of PO Gift Cards Same as cash Most grants do not allow them None to staff for services Preapproval required Special documentation required: copies of cards and list of recipients Purchase Cards (UMB Visa) Usage: travel costs, meals, field trip registrations, postage, emergency needs, not to circumvent the PO process Entry: PO per transaction include