Procurement of Consultancy Services 2 Differences

Transcript:Procurement of Consultancy Services 2 Differences:
Procurement of Consultancy Services 2 Differences between Selection Methods available Quality and cost based selection Quality based selection Fixed Budget selection Least Cost Selection Selection based on Consultants’ Qualifications Single Source Selection What to include in the RFP? References, contact points and contract arrangements Description and specification of services required Instructions to Bidders (ITB) and Bid Data Laws, Rules or Regulations under which Procurement is undertaken Selection criteria and the methodology of evaluation Budget for FBS Estimated budget or estimated no. of key staff or inputs (NOT BOTH) for other methods Any qualification criteria Terms and types of contract Evaluation Criteria Specific to each individual procurement activity Some criteria are common to all procurement, such as: technical competence / expertise; experience / track record; cost; quality / specification; compliance with requirements of the bid. QCBS Most widely used or ‘default’ method When compromise between quality and cost required When scope of the assignment could be precisely defined and ToR is well specified and clear Inputs and costs for staff time, etc could be clearly estimated Primary Criteria Relevant experience for the assignment; Quality of the methodology proposed; Minimum expected qualifications and experience of the key staff proposed; Subject to the nature of the assignment, it may also include provisions for training/capacity building of local staff; Transfer of knowledge may be the main objective of some assignments; in such cases, it should be given a higher weight to reflect its importance. Apportioning Weightage Depending on the requirements, assign weightage for each criteria and sub-criteria Technical and Financial weightage to be decided. All these to be declared in the RFP Quality Based Selection - QBS Appropriate when complex or highly specialised assignments Innovation and best practices in the field required Long term impact – feasibility studies, design of dams, etc Different ways of execution – policy, etc Normally not used for project-funded procurement Some aspects of QBS In RFP, estimated budget is not disclosed Either only technical proposals are invited or tech. and financial proposals separately Only highest ranked technical proposal – open the financial proposals Detailed financial proposal Negotiation Fixed Budget Selection - FBS Used when the assignment is simple Tasks could be clearly defined Absolutely limited budget or no flexibility available in resources Some aspects of FBS The RFP must indicate the available budget and request the consultants to provide their best technical and financial proposals in separate sealed envelopes,