Project Title Kick-Off Team Meeting Wednesday, July 22, 2026 Agenda Introductions SafetyQualityDiversity, Equity, Inclusion Moment Project Mission-Vision-Purpose-Goals Project Description Scope Known Stakeholders Risks Project Team
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Presentation Transcript
01
Project Title Kick-Off Team Meeting
Wednesday, July 22, 2026<br>
02
Agenda Introductions
Safety/Quality/Diversity, Equity, Inclusion Moment
Project Mission-Vision-Purpose-Goals
Project Description & Scope
Known Stakeholders & Risks
Project Team & Org Chart Schedule
Budget
Project Management & PMP
Quality
Files Locations & File Sharing
Data Collection
Communications, Internal & Public Meetings<br>
03
Project Mission, Vision, Purpose, & Goals (also include any metrics on the success of the project when complete)<br>
04
Project Description & Scope (Discuss project scope and limits, as well as what is not included)
(are there any fish-barriers or other environmentally sensitive areas?)
(include a vicinity map/graphics/photos)<br>
05
Known Stakeholders & Risks (list known external stakeholders, including property owners, businesses, schools, transit, utilities, etc., and ask if anyone is aware of others)
(understand their areas of authority and touchpoints, if any)
(list known risks and ask if anyone is aware of others – and risks can be threats or opportunities)<br>
06
Project Team & Org Chart (discuss lead roles)
(list specialty groups and SMEs that have a significant role)
(show a roughed-out org chart)<br>
07
Schedule (list the major milestones and schedule goals)
(project schedule will be on WSDOT’s P6 enterprise)<br>
08
Budget PE $
RW $
CN $
TOTAL $
(list any known spending plan and/or breakdown of budget by discipline)<br>
09
Project Management & PMP (discuss how project will be managed)
(discuss decision-making, conflict resolution, and the RACI Matrix)
(discuss if consultants will be included and what their scope may be)
(show where to find the PMP)
(discuss how Change Management will be handled: changes in staff with major roles, scope, schedule, budget, risk)
(discuss tracking and sharing of Lessons Learned)
(discuss close-out of each phase and the final project close-out)<br>
10
Quality (discuss the Quality Management Plan, where to find it, and who is responsible for each deliverable QC and QA)<br>
11
File Locations & File Sharing (show where CADD files will be stored/shared)
(show where all other documents will be stored/shared)
(discuss file-naming convention)<br>
12
Data Collection (discuss what data is known to exist)
(discuss what data is needed, including wetland flagging, stream surveys, topographic survey, traffic counts, ped & bike counts, truck counts, occupancy counts, noise measurements, etc.)<br>
13
Communications, Internal & Public Meetings (discuss preferred method of communications)
(discuss all planned meetings, how often they occur, and who attends, where meeting notes will be stored, etc.)
(discuss how information will be shared and disseminate to all that need to know)
(will there be public meetings/hearings?)<br>
